Student Organization Funding

All in One CPF Guide

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Campus Program Funding Request
CPF Post Event Evaluation Form
Student Life & Leadership

 

I. Campus Program Funding Policies

A. Procedural Policies:

• CPF Committee meets at 12pm every Wednesday in the Presidential Suite in the Student Union starting the first week of school.
• Two applications must be submitted in the following order.
  1. (EAS) Event Application Request
  2. Campus Program Funding Request
• To determine the tier classification and subsequent submission timelines for EAS applications and CPF requests, refer to Section II, Article A of the Student Organization Handbook.
• The CPF Agenda must be posted 72 hours prior to each meeting. Presentations must be scheduled. No Walk-in’s allowed.
• Funding requests approved in prior years do not guarantee the approval of future requests.
• If denied for funding, RSOs may appeal to the Financial Affairs Committee (FAC). If denied funding by FAC, RSOs may appeal to the Board of Directors (BOD) for final decision.
  • Meeting Time FAC: Mondays 10am/Legacy Suite
  • Meeting Time BOD: Bi-weekly Mondays 4pm/Council Chambers
• After their event, RSOs must submit 2 photos and complete the Post-Event Evaluation Form. Email photos to cpfchair@sdsu.edu

B. Funding Policies:

• Student Organizations must be recognized to receive CPF funding.
• RSOs can apply for up to $3000 per academic year for the programming costs of on campus events. A maximum of $2,500 per event can be appropriated for food.
• Multiple RSOs may apply for up to $6,000 to fund a single, collaborated event. A maximum of $5,000 can be appropriated for food.
• CPF Check Request should be submitted no later than 2 weeks after an event.
• Payments to A.S. can be made directly through the CPF funding.
• CPF does not fund the following:
  • T-shirts
  • Trophies/Awards
  • Prizes/Gift cards
  • Decorations (unless culturally significant to the event) 
  • Graduation ceremonies or year-end celebrations
  • Parking Passes

C. Event Policies:

• Events must be free to attend
• RSOs cannot profit from the event whatsoever
• Events must be on campus or in an SDSU facility
• Events must be open and inclusive for everyone
• Marketing items must be approved by A.S. before then event

II. Campus Program Funding Procedure

A. 8 WEEKS OR MORE PRIOR TO EVENT

• RSO submits an EAS Application for review and approval.
• RSO then submits a Campus Program Funding Request.
• After submitting a CPF Request, the RSO will receive an email from the CPF Committee Chair containing a PowerPoint template and a designated timeslot for 2 members of the RSO to present their funding request.
• RSOs will give 3-minute presentation to the CPF Committee. If approved, the presenters will meet briefly with the CPF Advisor after their presentation to review the CPF Sponsorship Agreement and answer questions.

B. 3 WEEKS PRIOR TO THE EVENT

• Before distributing any marketing materials, RSOs must submit marketing materials to the CPF Advisor (Mary Medley) mmedley@sdsu.edufor approval.

C. 2 WEEKS AFTER THE EVENT

• Anytime during this time period, RSOs must submit their approved CPF Check Requests with all backup documentation related to the event.

         Reminder: All receipts must be itemized and show proof of purchase

• If there are any questions regarding reimbursements or procedures, contact the CPF Advisor (Mary Medley) mmedley@sdsu.edufor clarification.
• Complete the Post-Event Evaluation Form
• Send in two photos from your event to cpfchair@sdsu.edu

III. Sustainability Checklist

• Ensure recycle and/or compost bins are onsite at your event
• Make sustainable purchases, i.e., buying products made in the U.S.A. or products made from environmentally friendly materials
• Use post-consumer paper products for marketing materials
• Purchase program supplies that are made with recycled content
• Utilize online marketing strategies, i.e., websites and social media networks
• Avoid environmentally harmful products, i.e., Styrofoam, spray paint, or water bottles
• Think outside the box when planning event activities and utilize energy efficient elements

IV. Viewpoint Neutrality Statement

All A.S. funding or allocation decisions are made pursuant to narrow, objective, and definite standards, which does not involve the exercise of judgment or formation of an opinion concerning the content of the event, or is otherwise affected in any way by the viewpoint of a student organization or the proposed event.

It is A.S. policy that if a funding request is denied or a lesser amount than requested is awarded, the specific bases and reason(s) for that decision will be made known in the published minutes of the committee making the decision.