Meeting Minutes
Associated Students | San Diego State University

Monday, August 11, 2014

BOARD OF DIRECTORS MEETING MINUTES

Monday, August 11, 2014 – 3:00 PM

Council Chambers • Conrad Prebys Aztec Student Union

I. CALL TO ORDER

A.S. President, J. Cole called the meeting to order at 3:00 PM at the Council Chambers at the Conrad Prebys Aztec Student Union.

II. ROLL CALL

  1. Voting Members Present: J. Cole, Kevin Hancock, Jacqueline Karczewski, Alex Padua, Maneet Deol, Alexandria Johnstone, Marilyn Martinez, Kyle Murphy, Jessica Rentto.
  2. Voting Members Absent: Corey Polant, Keagan Casey, Chad Karczewski, Dr. Timothy Quinnan.
  3. Non-Voting Members Present: Christina Brown, Clarice Mendoza.
  4. Non-Voting Members Absent: None.
  5. Visitors: Freddie Sanchez, Caroline Gillen.

III. APPROVAL OF AGENDA

It was moved and seconded to approve the agenda for today’s meeting.

JOHNSTONE/PADUA CARRIED

IV. APPROVAL OF PREVIOUS MINUTES

It was moved and seconded to approve the Board of Directors meeting minutes of 7/14/14, as attached.

HANCOCK/MARTINEZ CARRIED

V. PUBLIC COMMENT: 

None.

VI. UNIVERSITY REPORST AND PRESENTATIONS:

  1. Business and Financial Affairs Designee: No report.
  2. University President’s Designee: No report.

VII. ITEMS FOR CONSIDERATION:

  1. General Consent Agenda (Action): It was moved and seconded to approve the General Consent Agenda, as attached.
    MURPHY/DEOL CARRIED
  2. Selection of B.O.D. Representatives on University Council and Campus Life Council (Action): The Board of Directors Student-at-Large members were given the opportunity to choose which council they are appointed to serve on for the Fall 2014 term. Keagan Casey, Marilyn Martinez, and Kyle Murphy will be serving on Campus Life Council. Maneet Deol, Alexandria Johnstone, and Chad Karczewski will be serving on University Council. It was moved and seconded to approve the appointment of Board of Directors Student-at-Large members to both the University Council and Campus Life Council.
    DEOL/KARCZEWSKI J. CARRIED

VIII. CLOSED SESSION (Closed to Non-Members):

None.

IX. EXECUTIVE REPORTS:

  1. President: J. Cole reported on the following:
    1. There will be a fundraising event with Career Services and University Relations and Development on September 17. Students will be given the chance to network with alumni and other professionals about their future goals.
    2. The co-curricular transcript will be introduced to the College of Business this upcoming semester as a trial with the goal of becoming available to the rest of the university in the spring.
  2. Executive Vice President: Kevin Hancock reported on the following:
    1. Kevin has been planning Homecoming for the past few weeks. On the morning of the Homecoming game, there will be a 5K marathon. The goal is to have 40 student teams registered for the competitions.
    2. 250 people signed up during the new student orientations, showing interest in learning more and being a part of A.S.
    3. At retreat, the Board of Directors’ role will be to explain the A.S. government structure as well as how it came to be and what our potential is.
    4. Please attend the Welcome Week events and Aztec Nights! It is important for government leaders to show their support for events planned for the student experience.
    5. If you or a talented friend would like to submit a design for the Homecoming shirt, please have them e-mail Kevin at khancock@mail.sdsu.edu.
  3. Vice President of External Relations: Jacqueline Karczewski reported on the following:
    1. The Executive Officers attended CSUnity at Sonoma State. It was interesting to learn about how other universities work.
    2. In promoting Rock the Vote, it has been arranged that every freshman living in the residence halls will receive a voter’s registration form. There will also be an All-American BBQ on September 23. October 20 is the last day to register to vote!
  4. Vice President of Financial Affairs: Alex Padua reported on the following:
    1. All the student travel request policies have been updated online.
    2. Shooting for the commercial for Aztec Rock Hunger started last Friday.
    3. If you’d like to donate a recipe to the student recipe book, being put together by Aztec Shops, please e-mail them. Every purchase of the book will have a percentage donated to Aztecs Rock Hunger.
  5. Executive Director: Christina Brown reported on the following:
    1. As soon as A.S. has determined their goals as students, the A.S. staff will refine their own goals, which will include working to educate students on the A.S. story.
    2. There have been concerns about the prices to book meeting spaces in the Conrad Prebys Aztec Student Union. The Union’s policies and procedures will be refined and new rates for reserving rooms will be determined. A new event evaluations system will be in place as well, ensuring that the parties reserving these spaces are following all policies and procedures.
    3. The A.S. Directors will begin to report at Board of Directors meetings to educate their purpose and goals, as well as introduce their staff.

X. REPORTS OF BOARD OF DIRECTORS:

  1. Maneet Deol reported on the following:
    1. The Legislative Process Working Group went over Corey’s proposed outline this morning. There will be a presentation on the final process once configured at the upcoming A.S. retreat and will be presented from a neutral standpoint.
  2. Kyle Murphy reported on the following:
    1. At CSSA Long Beach, there was a discussion on how to develop a strategic plan to enact the Continuing Education Revenue Fund (CERF) fee. At SDSU, there will be an optional fee when paying for tuition, for which the funds will go towards the CERF fee.
    2. SDSU will be hosting CSSA next May!

XI. ADJOURNMENT

The meeting was adjourned at 4:00 PM.

HANCOCK/KARCZEWSKI J. CARRIED