The Chief of Staff serves as the principal aide and representative of the Associated Students (A.S.) executive officers. The Chief of Staff is responsible for working with executive officers for their designees on boards, committees and commissions, facilitating appointments, managing two mentorship programs, and providing assistance to the A.S. President and vice presidents, as needed.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Provides administrative support to the A.S. President and vice presidents
- Facilitates the appointment process for A.S. executive officer designees and vacant council positions
- Supervises all appointed committee designees for the A.S. executive officers.
- Directs the A.S. Freshmen Leadership Experience (FLEX) team and the First-Year Leadership Initiative (FLI), which includes: organizing the interview process, assigning mentors, creating and executing meeting curriculum, and scheduling regular meetings.
- Collaborate with the vice president of external relations to inform the public of A.S. programs/events, advocacy efforts, and relevant legislation through the media.
- Collaborates with the vice president of university affairs to appoint designees to the University Senate, gather reports from designees, and maintain accurate records of University Senate meetings.
- Serves on the University Senate’s student grievance committee as a voting member
- Serves on the A.S. Judicial Affairs Council Appointments & Review Committee as a non-voting member
- Acts as a proxy for the A.S. President or vice presidents, as necessary
- Assists in other duties as assigned by the A.S. President.
Customer Service and Collaboration
- Establishes and maintains working relationships with various A.S. and University departments, especially with the A.S. President and the A.S. Vice Presidents and all the A.S. leaders of the three Councils
- Ensures all operations are conducted with safety of staff and customers as first priority, and in accordance with the Injury and Illness Prevention Plan and other safety policies
- Adheres to Associated Students’ Code of Safe Practices
- Reports accidents to supervisor and reviews changes required to avoid reoccurrence Ensures completion proper documentation is completed for each accident (employee and/or non-employee) and forwards to supervisor
- Reports maintenance problems and/or broken and unsafe equipment to the appropriate party immediately.
Minimum & Preferred Requirements
- Must be currently enrolled at San Diego State University, taking a minimum of 6 units
- Proficiency in Microsoft Word required
- Previous experience in student government preferred
- Must be able to exercise tact and exhibit sound professional judgment
- Strong organizational skills required; must be able to follow oral and written directions and follow projects through to completion
- Ability to work well with people
- Knowledge of Associated Students and San Diego State University
- Highly organized individual with keen written and verbal skills and exceptional attention to details
- Ability to work in a diverse, frequently changing population of students
- Able to work well with little to no supervision
- Must be available over the summer and some weekends
KNOWLEDGE, SKILLS & ABILITIES
- Excellent interpersonal skills; ability to relate and communicate effectively with a diverse population of students, staff, faculty, colleagues and guests
- Must have strong English language skills and the ability to read, write and verbally communicate at a level appropriate to the duties of the position
- Ability to operate a computer, proficiency with Microsoft Office Suite (i.e. Word, Excel, PowerPoint) and ability to learn and utilize new software programs
- Well organized, ability to effectively multi-task, ability to prioritize work, problem solve, make decisions and meet scheduled deadlines under pressure in a fast paced work environment
- Ability to maintain a level of confidentiality
- Knowledge of the Associated Students and San Diego State University
- Ability to work well with minimal supervision
SCHEDULE & WORKING CONDITIONS
This is a part-time (10-15 hours/week during the academic year, varying hours during summer), with expected hours to be worked during business hours of Monday through Friday, 8 a.m. to 4:30 p.m.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is generally sedentary in nature, but may require standing and walking around campus. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires the individual to spend long hours sitting and using office equipment and computers. This person will also spend time filing and have to do some lifting of supplies and materials from time to time, including banker boxes and files.
Inside the Organization:
- Under the direct supervision of the Assistant Director of Government Affairs and Programs
- Responsible to the A.S. President
Part-Time; Range II: $12.20 per hour