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Associated Students


A.S. Government Resources

A.S. University Council Charters
Associated Students | San Diego State University


(Added 4/15/09, Revised 12/02/09, 12/01/10, 4/11/12,12/01/14, 12/07/15)

Preamble
Foreword
Article I - Name
Article II - Membership
Article III - Eligibility
Article IV - CAL Council
Article V - Officers
Article VI - Council Committees
Article VII - CAL Council Codes
Article VIII - Amendments

 

PREAMBLE

We, the members of the College of Arts and Letters Student Council, in order to advance the interests of the College of Arts and Letters throughout the University, to promote student participation and involvement in clubs and organizations within the College of Arts and Letters, to organize social, cultural, and academic activities and/or programs, to provide assistance and support for the activities and programs sponsored by our student organizations, to promote recruitment and retention of students into majors that fall within the College of Arts and Letters, and to allocate funds as provided to the College of Arts and Letters by the Associated Students Board of Directors , do hereby ordain and establish these Bylaws.

FOREWORD

These Bylaws shall be in support of the Bylaws of the Associated Students of San Diego State University and, when in conflict, shall be subordinate to that of the Associated Students of San Diego State University Bylaws. The Bylaws now and hereinafter shall define the purpose and policies of the Association and shall be binding to all members and organizations under the auspices of the College of Arts and Letters.

ARTICLE I – NAME

SECTION 1

The name of this organization shall be the College of Arts and Letters Student Council and herein referred to as CAL.

ARTICLE II – MEMBERSHIP

SECTION 2

Membership of the organization shall be those persons with declared majors or minors in the departments that comprise the College of Arts and Letters and who are enrolled at San Diego State University. These students shall be considered students at large and would not have a voting seat.

SECTION 3

Those students who are designated as representatives of an academic/major related recognized on-campus student club or organization by Student Life and Leadership.

SECTION 4

Those students who are elected or appointed to an Executive Office position by the College of Arts and Letters Student Council.

SECTION 5

Those students who have been elected College of Arts and Letters Representatives to the Associated Students University Council

ARTICLE III – ELIGIBILITY

SECTION 6

Members shall be currently enrolled as regular matriculated students at San Diego State University.

SECTION 7

Members shall maintain good academic standing (2.0 G.P.A.) with San Diego State University throughout the duration of their term as representative or office.

SECTION 8

Members shall be on neither academic nor disciplinary probation.

ARTICLE IV – CAL COUNCIL

SECTION 9

The College of Arts and Letters Student Council shall hereby be known as the CAL Student Council, whose members shall consist of:

  1. Minimum of five (5) Executive Officers
    1. President
    2. Executive Vice President
    3. Vice President of Finance
    4. Vice President of Internal Affairs
    5. Vice President of Publicity
  2. The College of Arts and Letters Representatives to the Associated Students University Council.
  3. One (1) student representative from each club/organization, which receives funding from CAL Council.
  4. The Dean of the College of Arts and Letters or his/her designee.
  5. The College of Arts and Letters Student Council Advisor.

SECTION 10

CAL Council Clubs/Organizations

  1. Shall have one (1) voting member regardless of the number of constituents within their respective clubs/organizations.
  2. Recognized student organizations (RSO) with similar purpose may appoint a CAL Representative to represent up to three organizations that are recognized members of CAL Student Council to act as a voting member for their respective organization(s).
  3. In the event a CAL representative represents that more than one organization, that representative may only vote once on behalf of all organization(s).
  4. Shall deliver their organization’s President’s name and contact information, the organization’s meeting time, CAL Student Council representative’s name and contact information, and any other important information to the Vice President of Internal Affairs at the beginning of each term.
  5. Established student organizations shall have the first three (3) meetings to select their representative to CAL Student Council; if no representative attends after this time, their accounts will be frozen and possibly allocated to another student organization.

SECTION 11

Meetings and Attendance

  1. Meetings for CAL Student Council will be determined by the Executive Officers at the beginning of the semester.
  2. Meeting hours and dates may be re-scheduled by CAL Student Council or the Executive Officers.
  3. A quorum shall consist of a simple majority of the voting representatives of CAL Student Council.
  4. Excuses must be submitted in writing to the Vice President of Internal Affairs within one (1) week of the meeting missed or the absence will be considered unexcused.
  5. Absences by Representatives and Executive Officers will be noted in the CAL Student Council minutes
  6. Three (3) unexcused absences by Representatives and/or Executive Officers will result in dismissal with option to appeal to the Associated Students Judicial Affairs Council
  7. If voting members accumulate a total of three (3) unexcused absences, and/or five (5) excused absences, they will be removed from the council and may not seek re-membership until the following semester.
  8. Student Organization membership privileges, including funding from the College of Arts and Letters Student Council, shall be suspended following three (3) unexcused absences from CAL Student Council meetings in one semester with option to appeal (see Section 12).

SECTION 12

Requirements

  1. All voting members must sit on at least one CAL Student Council committee with oversight of the appropriate Executive Officer(s).
  2. If a voting member is not performing to expectations, the Executive Officer(s) have the ability to apply sanctions (section 15, subsection F)

SECTION 13

Elections

  1. Officers may be re-elected and may serve no more than three (3) consecutive terms in the same office.
  2. A plurality of the votes cast shall be necessary to elect officers to any position on the CAL Student Council.
  3. Officers shall be elected by a majority vote of the voting members of the CAL Student Council.
  4. In the event that there is only one candidate for an officer position, they will be appointed to the Executive Board without the need of a vote of the CAL Student Council.
  5. Eligible voters include all CAL Student Council members, the President of CAL Student Council, as well as A.S. University Council Representative-Elect.

ARTICLE V – OFFICERS

SECTION 14

The Executive Officers of the College of Arts and Letters Student Council shall be President, Executive Vice President, Vice President of Finance, Vice President of Internal Affairs, Vice President of Publicity and Associated Students University Council Representatives.

SECTION 15

All Executive Officers of the Associated Students of the College of Arts and Letters Student Council shall be responsible for the following:

  1. Shall attend a College of Arts and Letters Retreat in the beginning of each year.
  2. Shall oversee and facilitate the activities of their respective committees.
  3. Shall have the authority to apply sanctions they deem appropriate to their committee members, with approval by the President.
  4. Shall maintain the cleanliness, upkeep, and location of the College of Arts and Letters Student Council office.

SECTION 16

Officers Eligibility

  1. Executive Officers: 
    1. No person may hold more than one (1) position in CAL Student Council, including A.S. and organization representatives.
    2. Any student elected or appointed as an officer on the CAL Student Council must be a matriculated student in good standing at San Diego State University with a major within the College of Arts and Letters.

SECTION 17

President

  1. Shall be the official representative of the College of the Arts and Letters Student Council including all students within the College of Arts and Letters.
  2. Shall chair the College of Arts and Letters Student Council meetings.
  3. Shall be a member of the A.S. University Council Academic Affairs Board.
  4. Shall be the liaison to all campus College Councils.
  5. Shall be the liaison to the College of Arts and Letters Administration.
  6. Shall have the power to call for special College of Arts and Letters Student Council meetings, in which quorum must be present.
  7. Shall be, in the case of vacancy:
    1. In charge of the distribution of the duties of open Executive Officer seats.
    2. An ex-officio non-voting member of the Associated Students University Council.
  8. Shall act as an ex-officio College of Arts and Letters representative to the Faculty Committees of the College of Arts and Letters.
  9. Shall vote to make or break ties/two-thirds, and in voting for new executive officers.
  10. Shall, in coordination with the College of Arts and Letters Student Council and the A.S. Elections Coordinator, schedule and hold College of Arts and Letters Student Council endorsements for A.S. Elections.
  11. Shall confirm room reservations of College of Arts and Letters Student Council meetings by the end of the previous semester.
  12. Shall have complete oversight and final discretion of all CAL Student Council committee(s).

SECTION 18

Executive Vice President

  1. Shall be the chief administrative aide to the President.
  2. Shall be responsible for all duties of the President in case of absence.
  3. Shall be responsible for all student organization outreach and recruitment for the College of Arts and Letters Student Council.
  4. Shall be the facilitator of concerns and recommendations brought forth by the students of the College of Arts and Letters to the College of Arts and Letters Student Council..
  5. If created, shall co-chair the Outreach Committee.

SECTION 19

Vice President of Finance

  1. Shall be responsible for all duties of the President in case of the Executive Vice President’s absence.
  2. Shall be the officer responsible for A.S. monies distributed to the College of Arts and Letters Student Council clubs/organizations.
  3. Shall be the liaison between the College of Arts and Letters Student Council and the Associated Students Board of Directors Finance Committee.
  4. Shall act and enforce all finance codes and responsibilities.
  5. Shall provide written procedures to the College of Arts and Letters Student Council Representatives on how to utilize Associated Students funding/financial allocations.
  6. Shall create and maintain a College of Arts and Letters Student Council club/organization financial report and provide it bi-monthly to the College of Arts and Letters Student Council.
  7. Shall turn in the next year’s fiscal budget to the A.S. Financial Affairs Committee before the Financial Affairs Committee’s deadline.
  8. Shall attend a How to Spend Your A.S. Dollars and How to Seek IRA funds workshop.
  9. If created, shall chair the Finance Committee.

SECTION 20

Vice President of Internal Affairs

  1. Shall maintain a list of all student org presidents, representatives, members’ office locations, meeting locations and times, phone numbers, etc. for the College of Arts and Letters Student Council.
  2. Shall prepare and distribute minutes and agendas for the College of Arts and Letters Student Council, and Executive Committee.
  3. Shall be responsible for all communication between members of the College of Arts and Letters Student Council.
  4. Shall take vote and attendance records of all College of Arts and Letters Student Council meetings.
  5. Shall maintain records of weekly attendance of all members of the College of Arts and Letters Student Council.
  6. Shall create and maintain a master calendar for the College of Arts and Letters Student Council and its respectable organizations that will also be linked to the general SDSU Master Calendar.
  7. Shall maintain and effectively utilize the CAL “Student” Council Homeroom site on BlackBoard.
  8. If created, shall co-chair the Outreach Committee.

SECTION 21

Vice President of Publicity

  1. Shall be responsible for updating the College of Arts and Letters Student Council’s website, social networking websites (i.e. Facebook), etc. weekly.
  2. Shall be responsible for promoting the College of Arts and Letters Student Council and its organizations via updates to the College of Arts and Letters website, glass case, and social networking website (i.e. Facebook), etc.
  3. Shall be responsible for writing the College of Arts and Letters Student Council section of any/all school newsletters.
  4. Shall be responsible for writing the College of Arts and Letters Student Council newsletter to be sent out to the students of the College of Arts and Letters at least twice a semester.
  5. Shall be responsible for organizing College of Arts and Letters tabling in order to publicize the College of Arts and Letters Student Council, as well as outreach to possible College of Arts and Letters Students.
  6. Shall be responsible for putting up the College of Arts and Letter Student Council’s banner and for updating the College of Arts and Letters Student Council’s glass case.
  7. Shall be responsible for putting College of Arts and Letters Student Council events on the San Diego State University Event Calendar on the San Diego State website.
  8. Shall be responsible to organize and attend at least one (2) tabling events a semester.

SECTION 22

A.S. University Council Representatives

  1. Shall be required to attend all College of Arts and Letters “Student” Council meetings.
    1. Any excuses must be submitted to the Vice President of Internal Affairs within one (1) week of absence.
  2. Provide a weekly report to the A.S. University Council on College of Arts and Letters activities.
  3. Give a weekly report to the College of Arts and Letters Student Council on A.S. University Council activities.
  4. Shall be responsible for outreach to Student Organizations under the College of Arts and Letters in coordination with the College of Arts and Letters Student Council Executive Vice President.
  5. Shall be required to attend at least two (2) College of Arts and Letters Student Council events.
  6. Shall be required to attend the College of Arts and Letters Student Council retreat.
  7. Shall be required to send out one (1) monthly email to their respective college regarding A.S. and CAL updates and information.
  8. Shall be required to hold a minimum of one (1) open forum per semester for their respective college to voice their concerns.
  9. Are responsible to promote the A.S. values within the College or Arts and Letters: professional development, campus community, communication, advocacy, shared governance, service, diversity, and sustainability.
  10. If created, shall chair the Event Programming Committee

ARTICLE VI – COUNCIL COMMITTEES

SECTION 23

Outreach Committee

  1. The Outreach Committee can be created if necessary and shall consist of the following members:
    1. Executive Vice President and Internal Affairs Vice President (co-chairs)
    2. Any other ex-officio voting members, approved by the President.
  2. Shall prepare graduation cords for select graduating seniors for undergraduate and graduate students, with the discretion of the committee.
  3. Shall plan a retreat for the CAL Student Council once a year.
  4. Shall plan the annual CALies Award Ceremony.
  5. Shall cooperate with the Publishing Committee to increase overall board and student organizational membership

SECTION 24

Finance Committee

  1. The Finance Committee can be created if necessary and shall consist of the following members:
    1. Vice President of Finance (Chair)
    2. The CAL Student Council Advisor
    3. Any other ex-officio voting member, approved by CAL Student Council President
  2. Shall review the Finance Code at least once every academic year.
  3. Shall make recommendations to the CAL Student Council and Executive Board as to violations of the Finance Code.
  4. Shall prepare a presentation of the CAL Student Council budget to the board at the beginning of each semester.

SECTION 25

Publicity Committee

  1. The Publicity Committee can be created if necessary and shall consist of the following members:
    1. Vice President of Publicity (Chair)
    2. Any other ex-officio voting member, approved by the President
  2. Shall publicize the meeting times, activities, etc. of CAL Student Council.
  3. Shall plan to table for CAL at least twice (2) each semester.
  4. Shall be responsible for publishing at least two (2) newsletters each semester.
  5. Shall be responsible for updating any social media accounts with student organizational events, promoting for CAL Student Council board information, etc.
  6. Shall be responsible for sending out concurrent CAL information and event promotions via blackboard homeroom site and emails to all CAL students.

SECTION 26

Event Programming Committee

  1. The Event Programming Committee can be created if necessary and shall consist of the following members:
    1. All A.S. University Council Representatives of the College of Arts and Letters Student Council.
    2. Any other ex-officio voting members, approved by the President.
    3. Shall be responsible for hosting the annual job fair in cooperation with Career Services.
    4. Events for the year are up to the discretion of the A.S. University Council Representatives of the College of Arts and Letters and the rest of the committee.

ARTICLE VII – CAL COUNCIL CODES

SECTION 27

Parliamentary Code

  1. All meetings of CAL Student Council meetings shall be conducted according to parliamentary procedure outlines by “Robert’s Rules of Order.”

SECTION 28

Officer Code

  1. An officer may be recalled upon recommendation of the President and a majority vote of those CAL Student Council members present after failure to fulfill the specific duties or after three (3) or more unexcused absences.
  2. No person may hold more than one (1) position in CAL Student Council, including A.S.
  3. If a vacancy occurs in the office of the President, the Executive Vice President becomes interim President until a special election can be held.
  4. Bylaws regarding attendance, membership qualifications, and duties of an Executive Officer may be suspended by a two-thirds (2/3) vote of the CAL Student Council.
  5. Any student elected or appointed as an officer on the College Council must be a matriculated student in good standing at San Diego State University with a major and/or minor within the college in which they wish to serve.

SECTION 29

Finance Code

  1. Any club/organization that receives on-campus status granted by the Office of Student Life and Leadership will be eligible for funding through CAL Student Council.
  2. Any new club/organization that has not been granted on-campus status through Student Life and Leadership previously will be eligible for funding through CAL Student Council after the organization has been represented on CAL Student Council for a period of one semester.
  3. A dormant club/organization, defined as any group given on-campus status by Student Life and Leadership within CAL Student Council that has been previously allocated, will receive eligibility after fulfilling requirements after a maximum of sixty (60) days.
  4. The requirements in the sixty days (Section 28 subsection C):
    1. May not have more than one unexcused absence during this time.
    2. Active participation within their respective committees.
    3. Meet approval of CAL Student Council.
  5. A club/organization shall be placed on probationary status for a period of a maximum of sixty (60) days following three (3) unexcused absences during which time funds will be frozen. Funds shall be released if the club/organization is approved by the executive board.
  6. A club/organization that does not maintain representation on CAL Student Council shall result in having their funds seized and reallocated. The club/organization will then be moved to dormant status.

ARTICLE VIII – AMENDMENTS

SECTION 30

Articles of these Bylaws may be amended by the CAL Student Council by a two-thirds (2/3) vote of approval of those present. There must be a quorum of the voting membership present.

SECTION 31

In order for these Bylaws to remain in force, it must be reviewed, revised and affirmed by CAL Student Council and signed by the President of CAL Student Council.

SECTION 32

The Charter may be amended or revised by a two-thirds (2/3) vote of the Associated Students Board of Directors or the Associated Students University Council, as specified in Section 74 of the Associated Students Bylaws. All proposed amendments or revisions shall be reviewed by the CAL Student Council and the A.S. Judicial Affairs Council prior to consideration by the Associated Students Board of Directors.

Foreword
Preamble
Article I - Name and Colors
Article II - Membership
Article III - Purpose
Article IV - Associated Business Student Council Laws
Article V - Powers of the Associated Business Student Council
Article VI - Membership
Article VII - Meetings
Article VIII - Executive Board of the Associated Business Student Council
Article IX - Council Member Duties of the Associated Business Student Council
Article X - Removal from Office
Article XI - Oath of the Office
Article XII - Endorsement Procedures
Article XIII - Amendments

 

FOREWORD

The College Business Council (CBC) is the student governing body of the San Diego State University College of Business Administration. The ABSC is funded by the Associated Students of San Diego State University. This charter shall be in support of the Bylaws of the Associated Students of San Diego State University and, when in conflict, shall be subordinate to that of the Associated Students of San Diego State University Bylaws. This charter now and hereinafter shall define the purpose and policies of the Association and shall be binding to all members and organizations under the auspices of the College of Business. The elected officers consist of the President, Executive Vice President, Vice President of Finance, Vice President of Marketing, Vice President of External Relations and Vice President of Communications. The ABSC Student Organization Representatives and the A.S. Representatives are elected or appointed by the organizations represented on the CBC.

PREAMBLE

We, the members of the College of Bsuiness Council of the College of Business Administration of San Diego State University, in order to establish representative government, promote business careers to all University students, facilitate participation in community service events and improve the educational experience of the students of San Diego State University, do hereby affirm and establish this charter.

ARTICLE I – NAME AND COLORS

SECTION 1

The official name of this organization shall be the "College of Business Council of the College of Business Administration of San Diego State University", hereinafter referred to as CBC. The official colors of this organization shall be scarlet and black.

ARTICLE II – MEMBERSHIP

SECTION 2

Members of the Association shall consist of all SDSU students in the College of Business Administration and business affiliated organizations of San Diego State University.

ARTICLE III – PURPOSE

SECTION 3

To develop, provide, implement, and continuously work to improve a central body for the conduct of business and policies pertaining to all members of recognized CBC organizations.

SECTION 4

To assist the officers of the individual affiliated College of Business student organizations by providing a forum to discuss, communicate, and act upon ideas of mutual interest.

SECTION 5

To organize and promote participation in events and activities of the College of Business Administration and affiliated organizations.

SECTION 6

To provide a representative body of students with authority to act and implement on behalf of all College of Business students in interaction with other groups and organizations (on and off campus), pertinent to the College of Business.

ARTICLE IV – COLLEGE OF BUSINESS COUNCIL LAWS

SECTION 7

The CBC shall be the student governing body of the College of Business.

SECTION 8

The CBC shall consist of the Executive Board, Student Organizations Representatives, Associated Students College of Business Representatives, and the Assistant Dean for Student Affairs in the College of Business (Advisor). The Assistant Dean shall have the authority to appoint a Co-Advisor to CBC.

SECTION 9

The laws of the CBC shall consist of the bylaws of the Associated Students at San Diego State University, the policies, rules, and regulations of San Diego State University, and theis charter.

SECTION 10

The CBC shall have the right to self-governance as deemed by the Associated Students, San Diego State University.

SECTION 11

The authority of CBC shall be vested in the Executive Officers.

SECTION 12

CBC shall not adopt any policy, which abolishes the freedom of speech, assembly, press, religion, or any basic rights of individuals; nor shall it violate the policies set forth by the University Affirmative Action Document or the Associated Students Bylaws.

SECTION 13

Theis charter may be amended by a two-thirds vote of the Voting Membership in good standing.

SECTION 14

All meetings of CBC shall be conducted according to parliamentary laws set forth in the latest edition of Robert’s Rules of Order Revised.

ARTICLE V – POWERS OF THE COLLEGE OF BUSINESS COUNCIL

SECTION 15

The CBC shall be empowered to determine policies of the Council.

SECTION 16

The CBC shall be empowered to direct the student organizations within the College of Business Administration in accordance with A.S. Bylaws and allocate funds and other resources to these organizations.

SECTION 17

The CBC shall be empowered to petition to remove funding from an organization if a majority vote is approved by the voting members in good standing.

SECTION 18

The power of CBC must stay in accordance with the Bylaws of the Associated Students, San Diego State University.

ARTICLE VI – MEMBERSHIP

SECTION 19

CBC is comprised of those persons who are declared majors, pre-majors, or minors within the College of Business Administration of San Diego State University, and paying regular Associated Students fees.

SECTION 20

Students who are not declared majors or minors within the College of Business may serve as representatives to CBC provided the following requirements are met:

  1. The student is an executive member of an organization recognized by CBC.
  2. The student was elected as the representative of his or her organization to CBC.

SECTION 21

For potential organizations to become recognized, have a representative hold a vote, and receive funding through the council, an introductory semester must be completed. During the introduction phase the prospective organization must fulfill the following requirements:

  1. Display that the organization promotes business careers to its members and that the organization utilizes the knowledge of core business practices.
  2. Contact the President of CBC and provide an overview of the organization including a list of officers and faculty advisor.
  3. Have no more than two (2) unexcused absences at CBC council meetings.
  4. Participate in one CBC event.
  5. At the end of the period the organization must meet approval of CBC. Approval is obtained by a two thirds acceptance vote by the council.
  6. The student organization must be recognized by a major affiliated within the College of Business Administration through Student Life and Leadership.

SECTION 22

The voting members of CBC shall be the Executive Officers, the Representatives from student organizations recognized by CBC, and the Representatives for the College of Business Administration to the Associated Students Council. Organizations participating in the introductory semester hold no vote.

SECTION 23

Each eligible voting member in good standing of CBC shall be entitled to one vote on all voting matters. This vote shall represent the views of a majority of the constituents that member represents. Each semester each organization is required to submit a roster list of organization executives and the designated representative. In order for an organization to use its entitled vote the voter must be an individual on the organization list.

SECTION 24

Student Organizations shall be granted Voting Membership (1 voting seat) if they are recognized as an on campus organization that is recognized and accepted into CBC.

SECTION 25

Good Standing Policy

The student elected or appointed to a voting position on the CBC must have and retain at least a 2.9 GPA throughout the entire year.

SECTION 26

Attendance and Good Standing Policy continued

  1. All members of the Association are required to attend all weekly meetings, leadership retreats, and other mandatory functions deemed necessary by the Executive Board.
  2. Two or more unexcused absences per semester will result in the member to be held in question and require a meeting with the Executive Board.
  3. A total of six (6) absences, excused or unexcused, will result in the member to be held in question and require a meeting with the Executive Board.
  4. Student Organizations that are not present at all weekly meetings will jeopardize their chances to receive funding the following semester, as deemed fair by the Vice President of Finance and the President.
  5. Organizations and representatives that fail to comply with the attendance policies will be subject to a probationary period.

SECTION 27

Probationary Period

In the event that a recognized organization of CBC fails to meet the attendance policy the organization shall then be placed in probation. The organization shall be in probation for a period of one month during which time funding to the organization will be taken away. In order to be moved from probation back to good standing the organization is required to have perfect attendance for one month and at the end of the period meet approval of the council. If there is two thirds approval vote by the council then the organization shall be back in good standing. If the organization fails to display a commitment to CBC during the probation period the organization may lose the recognized status. The organization will be given the opportunity to appeal such a decision. If during the probation period the organization fails to display a commitment to CBC and CBC may choose that the organization lose recognized status. The organization will be given the opportunity to appeal such a decision. If the organization loses recognized status, the organization must participate in the introductory process (see Section (X)) in order to regain recognized status, funding, and voting rights. Note: a probationary period can carry over from Fall to Spring semester but cannot carry over from Spring to Fall if the actions happen within the last four weeks of the spring semester.

ARTICLE VII – MEETINGS

SECTION 28

The CBC shall meet at least once every school week for the conduct of business, with the first meeting in each semester being no later than the second week of classes.

SECTION 29

A schedule of regular meetings of CBC shall be made public at the beginning of each semester.

SECTION 30

A majority (more than half) of the Voting Members in good standing shall constitute a quorum for the conduct of business at any meeting of the CBC.

SECTION 31

All meetings of the CBC shall be open to the public. All guests have the right to participate fully in the meeting except that they shall not have the right to vote or make motions to vote.

SECTION 32

The CBC President may call special meetings of ABSC and must call special meetings at the written request of five (5) voting members of ABSC.

SECTION 33

Meeting Organization – The following actions shall be taken each meeting in the proper order:

  1. Call to Order
  2. Roll Call
  3. Approval of Agenda
  4. Approval of Previous Minutes
  5. Public Comment IV-13
  6. Discussion Items
  7. Action Items
  8. Executive Officer Reports
  9. Student Organization Representative Reports
  10. General Announcements
  11. Adjournment

ARTICLE VIII – EXECUTIVE BOARD OF THE COLLEGE OF BUSINESS STUDENT COUNCIL

SECTION 34

The Executive Board shall consist of the President, Executive Vice President, Vice President of Operations, Vice President of Finance, Vice President of Marketing, Vice President of External Relations, and the Assistant Dean for Student Affairs in the College of Business (Advisor), and a Co-Advisor, when appointed by the Assistant Dean.

SECTION 35

The CBC Executive Board shall represent the Council to administrators and students, and shall provide leadership to support the overall goals and purpose of the ABSC.

SECTION 36

All members of the Executive Board shall receive one vote, with the exception of the President who shall vote only in the case of a tie.

SECTION 37

The CBC Advisor(s) shall serve as a non-voting member of the Executive Board.

SECTION 38

Any vacancy in any office of CBC shall be fulfilled by a special election of appointments approved by CBC. Such a replacement shall serve until the next general election.

  1. Vacant A.S. Representative positions shall be filled immediately.

SECTION 39

The position of President shall be made open only to students who are majors in the College of Business. All other positions on the executive committee shall be open to students who are majors, minors, pre-majors of the College of Business, and International Business majors. All individuals running for an executive position must be verified by CBC. The individuals must be verified and signed off by an CBC advisor prior to the election.

SECTION 40

Duties of each Executive Officer:

  1. President
    1. The President shall be the executive head of the College of Business Council and shall preside over its meetings and shall have the power to call special meetings when considered necessary.
    2. The President shall enforce strict observance of the laws and policies of the College of Business Council, shall decide points of order, shall have power to appoint any officers or committees not provided for by the bylaws of the CBC, and shall have authority to preside over any committee of the CBC.
    3. The President shall not be entitled to vote within the CBC except: a) in the election of the CBC Officers; b) in the election of council seats; c) during endorsements; and d) in the event of a tie vote. The President may appoint a parliamentarian and a representative for the Undergraduate Committee of the College of Business. The President shall represent and act on behalf of the CBC at any applicable event.
    4. The President shall be empowered to make all decisions concerning the day-to-day operations of the CBC.
    5. The President shall submit a final report at the end of each semester outlining their goals, accomplishments, suggestions for improvement for the next semester. These reports shall be reviewed during the transition period with the newly elected President.
  2. Executive Vice President
    1. The Executive Vice President shall succeed to the Presidency and assume the duties of the President should vacancy occur in that office.
    2. The Executive Vice President shall assist the President in the performance of the President’s duties; attend all meetings of the CBC and the Executive Board.
    3. The Executive Vice President shall be responsible for events and activities to promote the interests and further the development of the Voting Members and Organizations represented by the CBC.
    4. The Executive Vice President shall coordinate CBC club and organizational participation, collaboration and mentoring with the residential living/learning communities for the College of Business Administration. they shall work closely with the Co-Advisers to ABSC and the business faculty teaching the business freshman seminars – BA 100 – to ensure CBC club/org involvement, i.e., student panels, site visits, student mentoring opportunities, Learning Community visits to club/org meetings and other opportunities.
    5. The Executive Vice President shall maintain a current file of all relevant Constitutions, board charters, and documents of the CBC.
    6. The Executive Vice President shall be in charge of maintenance enforcement of the ABSC bylaws.
  3. Vice President of Operations
    1. The Vice President of Operations shall assist the President in the performance of the President’s duties; attend all meetings of the CBC and the Executive Board. The Vice President Operations shall be responsible for events and activities to promote the interests and further the development of the students within the College of Business represented by the CBC.
    2. The Vice President of Operations shall chair the Future Rising Business Leaders committee and coordinate the end of the year awards ceremony.
  4. Vice President of Finance
    1. The Vice President of Finance shall assist the President in the performance of the President’s duties; attend all meetings of the CBC and the Executive Board.
    2. The Vice President of Finance shall have the responsibility of overseeing fiscal activities of the CBC.
    3. The Vice President of Finance shall be responsible for coordinating and communicating Financial Policies of the CBC to the organizations of the CBC; shall coordinate with the Associated Students to hold a review of Financial Policies and Reimbursement Procedures of the Associated Students; shall coordinate with the University regarding the distribution of IRA funds.
    4. The Vice President of Finance shall keep an accurate account of all funds received and expended, and shall make expenditures only upon written authorization of the President of the CBC. The Vice President Finance shall be the custodian of all financial books of account of the CBC, which shall at all times be open to inspection and examination by the CBC Council or such individuals, committees, or task forces as it may appoint; shall deposit all funds in the name of and to the credit of the CBC; and shall prepare a budget covering all expected income and all necessary expenditures of the CBC for the academic year at the beginning of the year.
    5. The Vice President of Finance shall be responsible for the collection of dues, fines and deposits from its voting organizations and the collecting all receivables due to the ABSC.
    6. The Vice President of Finance must relinquish all financial papers and supporting documents to the incoming VP of Finance at the end of his or her term.
  5. Vice President of Marketing
    1. The Vice President Marketing shall assist the President in the performance of the President’s duties; attend all meetings of the CBC and the Executive Board.
    2. The Vice President of Marketing shall be responsible for the operation of Internal and External publications, all CBC publicity, maintaining the ABSC bulletin boards, maintaining and distributing the Organization Handbooks, and maintaining the CBC Organizational Booklet.
    3. The Vice President of Marketing shall be responsible for updating all of the social media sites of CBC, including but not limited to Facebook, Twitter, Instagram, and Linkedin.
  6. Vice President of Funding and Alumni Relations
    1. The Vice President Funding shall assist the President in the performance of the President’s duties; attend all meetings of the CBC and the Executive Board.
    2. The Vice President Funding shall be responsible for all fundraising activities and events for the ACBC.
    3. The Vice President Funding shall be responsible for coordinating with the Alumni Network.
  7. Vice President of External Relations
    1. The Vice President External Relations shall assist the President in the performance of the President’s duties; attend all meetings of the CBC and the Executive Board.
    2. The Vice President External Relations shall be responsible for promoting the recruiting of and the providing of internships for students.
    3. The Vice President External Relations shall act as liaison and coordinate with Career Services and the Aztec Business Alliance/ Internship Bureau; and shall be responsible for promoting and coordinating the Undergraduate Business Career Fair in conjunction with Career Services.
  8. Vice President of Communications
    1. The Vice President of Communications shall assist the President in the performance of the President’s duties; attend all meetings of the CBC and the Executive Board.
    2. The Vice President of Communications will serve as the Parliamentarian for CBC meetings and be responsible for the production and distribution of general meeting minutes and agendas.
    3. The Vice President of Communications will also be responsible for keeping track of attendance, and reporting any violations of CBC charter to the Executive Vice President.
    4. The Vice President of Communication will be responsible for managing all internal documentation of the Executive Board via Google drive.
    5. They shall be responsible for the successful operation and maintenance of the CBC website.
    6. They will serve ad the point of contact for all matters
  9. A.S. Representatives:
    1. Shall be required to send out one (1) monthly email to College of Business students regarding A.S. and CBC updates and information.
    2. Shall be required to hold a minimum of one (1) open forum per semester for Business students to voice their concerns.
    3. Are responsible to promote the A.S. values with Business students: professional development, campus community, communication, advocacy, shared governance, service, diversity, and sustainability.
  10. Executive Officers:
    1. No person may hold more than one (1) position in the Associated Business Student Council, including A.S. and organization representatives.
  11. Officers Eligibility
    1. Any student elected or appointed as an officer on the College of Business Council must be a matriculated student in good standing at San Diego State University with a declared major in the College of Business..

ARTICLE IX – COUNCIL MEMBER DUTIES OF THE COLLEGE OF BUSINESS COUNCIL

SECTION 41

Students elected or appointed to the CBC shall have the mandatory responsibility to:

  1. Attend all CBC Meetings. All voting members of CBC shall be allowed no more than three (3) unexcused or two (2) consecutive absences at regular meetings during each semester. The President or the Executive Vice President may excuse any absence with a valid excuse.
  2. Attend or have an alternate representative attend all ABSC events and functions.

SECTION 42

Organization Representatives shall also have the responsibility to:

  1. Communicate with their constituency and inform CBC of the opinions of their constituency.
  2. Deliver CBC reports to executive and general body members of organizations. Report organization activities and events to the CBC.
  3. Contribute their efforts toward CBC activities as required

SECTION 43

Business representatives to the A.S. University Council will be responsible for representing and voicing the views and the opinions of CBC to the A.S. University Council.

  1. Shall Inform CBC of any matters of interest and importance to the College of Business Administration brought up in A.S. University Council meetings.
  2. Shall contribute their efforts toward CBC activities as required.

ARTICLE X – REMOVAL FROM OFFICE

SECTION 44

If necessary, any member of the CBC may be removed from office.

SECTION 45

If at any point during an office term an executive member changes his/her major and no longer is a major, minor, or pre-major in the College of Business or no longer an International Business major then shall be subject to removal. The executive member will be allowed to hold his/her position until the end of the semester in which case a replacement must be found.

SECTION 46

An executive board member may be removed from office upon three (3) unexcused absences, the executive officer has an option to appeal. Additionally, a total of six (6) absences, excused or unexcused, may result in a removal from the Council, the executive officer has an opportunity to appeal.

ARTICLE XI – OATH OF OFFICE

SECTION 47

The following oath of office must be taken by all the new CBC officers and representatives as they take office: “I (name in full), as an elected (officer/representative) of the College of Business College of Business Administration, San Diego State University, accept my position and do swear that I will strive to improve the Associated Business Student Council and work toward bettering the College of Business Council. With these thoughts in mind, I shall set as my goal the betterment of the College of Business Administration, San Diego State University, I so affirm.”

ARTICLE XII – ENDORSEMENT PROCEDURES

SECTION 48

All candidates for A.S. Executive Officer elections seeking an endorsement from CBC must speak in front of the council on a date to be determined by the council and coinciding with A.S. General Elections.

SECTION 49

All candidates receiving a majority vote shall be endorsed by the CBC.

SECTION 50

Voting shall be done in closed session by the voting members of ABSC only.

SECTION 51

Voting members of CBC that are seeking endorsement shall not be permitted to participate in the endorsement discussion or voting. Said candidates shall have equal opportunity to seek endorsement, but they shall be marked as abstaining from voting.

  1. If the CBC President is seeking endorsement, he/she shall appoint one of the Vice Presidents to Chair the meeting and endorsement proceedings.

ARTICLE XIII – AMENDMENTS

SECTION 52

Amendments to the CBC Charter or Bylaws must be presented in writing to the CBC for discussion.

SECTION 53

The Charter may be amended or revised at any ABSC meeting with a 2/3 approving vote by Council.

SECTION 54

Amendments to the Charter become effective immediately upon adoption.

SECTION 55

A master copy with the dates of any voted changes, amendments, or revisions to the Charter will be kept on file in the A.S. Government Affairs Office.

SECTION 56

The Charter may be amended or revised by a two-thirds (2/3) vote of the Associated Students Board of Directors, as specified in Section 73 of the Associated Students Bylaws. All proposed amendments or revisions shall be reviewed by the Undeclared College Council and the AS Judicial Affairs Council prior to consideration by the Associated Students Board of Directors.

Foreward 
Preamble
Article I - Name
Article II – Purposes 
Article III - Membership 
Article IV - Eligibility 
Article V - Executive Officers 
Article VI - College of Education Student Council
Article VII - Oath of Office
Article VIII - COESC Codes
Article IX -Amendments

 

FORWARD

These Bylaws shall be in support of the Bylaws of the Associated Students of San Diego State University and, when in conflict, shall be subordinate to that of the Associated Students of San Diego State University Bylaws. The Bylaws now and hereinafter shall define the purpose and policies of the Association and shall be binding to all members and organizations under the auspices of the College of Education.

PREAMBLE

We, the students of the Associated Students of the College of Education, in order to advance the interests of the College of Education throughout the University, to promote student participation and involvement in clubs and organizations within the College of Education, to organize social, cultural, and academic activities and/or programs, to provide assistance and support for the activities and programs sponsored by our student organizations, to promote recruitment and retention of students into majors that fall within the College of Education, and to allocate funds as provided to the College of Education Student Council by the Associated Students Council, do hereby ordain and establish these Bylaws.

ARTICLE I - NAME

SECTION 1

This organization shall be the College of Education Student Council, San Diego State University. (Hereinafter called COESC).

ARTICLE II - PURPOSES

SECTION 2

To develop, provide, implement, and continuously work to improve a central body for the conduct of educational growth and policies pertaining to all College of Education students.

SECTION 3

To create a forum for all College of Education affiliates to discuss, communicate, and act upon ideas of mutual interest.

SECTION 4

To organize and promote participation in events and activities of the College of Education Student Council and affiliated organizations.

ARTICLE III - MEMBERSHIP

SECTION 5

Participants of the organization shall be those persons enrolled at San Diego State University.

SECTION 6

Those students who are designated as representatives of a recognized on-campus club or organization in the College of Education.

SECTION 7

Those students who are elected or appointed to an Executive Office by the COESC.

SECTION 8

Those students who have been elected College of Education Representative(s) to the Associated Students University Council.

SECTION 9

Membership shall not be restricted on the basis of race, religion, national origin, marital status, sex, sexual orientation, disability, or age.

ARTICLE IV - ELIGIBILITY

SECTION 10

Members shall be currently enrolled as regular matriculated students at San Diego State University.

SECTION 11

Members shall maintain good academic standing with San Diego State University throughout the duration of his/her term as student organization representative, AS representative, or executive officer.

ARTICLE V - EXECUTIVE OFFICERS

SECTION 12

The Executive Officers of the COESC shall be President, Executive Vice President, Secretary, Vice President of Finance, Vice President of Public Relations, Historian and Associated Students University Council Representatives.

SECTION 13

The COESC Executive Board shall represent the Council to administrators and students, and shall provide leadership to support the overall goals and purpose of the College of Education.

SECTION 14

Duties of Executive Officers:

  1. President
    1. The president should be the official representative of the COESC.
    2. Shall chair the COESC meetings.
    3. Should be a member of the AS University Council Academic Affairs Board.
    4. Should be the liaison to all campus College Councils.
    5. Shall have the power to call for special meetings for the COESC.
    6. Shall vote to make or break ties and vote for new executive officers.
    7. Shall coordinate with the COESC and the AS Elections Coordinator, to schedule and hold COESC endorsements for A.S. General Elections.
  2. Vice President
    1. Shall be the chief administrative aide to the President.
    2. Shall be in charge of all duties of President in case of absence.
    3. Shall be responsible for organization of COESC community service activities.
  3. Secretary
    1. Shall maintain a list of all members contact information for the COESC.
    2. Shall prepare and distribute minutes and agendas for the COESC meetings and turn in council minutes to Government Affairs Office for review by A.S. Council.
    3. Shall be in charge of all communication between members of COESC.
    4. Shall take voting and attendance records for all COESC meetings.
    5. Shall maintain records of weekly attendance of all members of COESC.
  4. Vice President of Finance
    1. Shall be the officer responsible for all A.S. monies distributed to the COESC.
    2. Shall be the liaison between the COESC and the A.S. Board of Directors Financial Affairs Committee.
    3. Shall create and maintain a COESC club/organization financial report monthly to the COESC.
    4. Shall turn in next year fiscal year’s budget to the A.S. Board of Directors Financial Affairs Committee before the Financial Affairs Committee’s deadline.
    5. Shall attend a How to Spend Your A.S. Dollars workshop.
  5. Vice President of Public Relations
    1. Shall be in charge of all public relations for COESC.
    2. Shall have the responsibility of publicizing COESC meetings and events.
    3. Shall coordinate the COESC display case, bulletin board, and COESC’s involvement in SDSU-wide events.
    4. Shall be responsible for updating and maintaining all the COESC’s forms of media.
  6. Historian
    1. Shall be responsible to document all COESC events and create a visual account of the school year.
    2. Shall coordinate the COESC display case and bulletin board.
  7. Associated Students Council Representatives
    1. Shall attend all COESC meetings.
    2. Give weekly reports to A.S. Council on the COESC’s activities.
    3. Give weekly reports to COESC on the A.S. University Council activities.

SECTION 15

Officers Eligibility

  1. Any student elected or appointed as an officer on the College Council must be a matriculated student in good standing at San Diego State University with a major within the College in which they wish to serve. 
  2. A.S. Representatives:
    1. Shall be required to send out one (1) monthly email to their respective college regarding A.S. and COESC updates and information.
    2. Shall be required to hold a minimum of one (1) open forum per semester for their respective college to voice their concerns.
    3. Are responsible to promote the A.S. values within the College of Education: professional development, campus community, communication, advocacy, shared governance, service, diversity, and sustainability.
  3. Executive Officers:
    1. No person may hold more than one (1) position in COESC, including A.S. and organization representatives.
    2. Any student elected or appointed as an officer on the College Council must be a matriculated student in good standing at San Diego State University with a major within the College in which they wish to serve.

ARTICLE VI - COLLEGE OF EDUCATION STUDENT COUNCIL

SECTION 16

COESC shall consist of:

  1. Executive Officers
  2. One student representative from each club/organization that is recognized by Student Life and Leadership and receives funding from the COESC.
  3. The advisor of COESC who shall be the Dean of the College of Education or his/her designee.

SECTION 17

COESC Clubs/Organizations

  1. Shall have one voting member regardless of the number of constituents within their respective club/organization.
  2. Shall deliver their organization’s President’s contact information, meeting times, and the COESC Representative’s name and contact information.

SECTION 18

Meetings

  1. Meetings of the COESC will be determined by the Executive Officers at the beginning of the semester.
  2. Meeting hours and dates may be rescheduled by the COESC or Executive Officers.
  3. Absences by representatives and Executive Officers will be noted in the minutes of the COESC.
  4. Two unexcused consecutive absences by representatives and/or Executive Officers will result in dismissal with option to appeal. E. Membership privileges shall be suspended by a club/organization following two unexcused, consecutive absences from the COESC meetings in one semester.
  5. The quorum shall consist of a simple majority of the voting representatives of the COESC.

ARTICLE VII - OATH OF OFFICE

SECTION 19

The following oath of office must be taken by all the new COESC officers and representatives as they take office:

"I (name in full), as an elected (officer/representative) of the College of Education Student Council, San Diego State University, do swear that I will strive to improve and work towards bettering the College of Education Student Council. With these thoughts in mind, I shall set as my goal the betterment of the College of Education, San Diego State University, I so affirm."

ARTICLE VIII – COESC CODES

SECTION 20

Parliamentary Code

  1. All meetings of the College of Education Council shall be conducted according to parliamentary procedure outlines by "Robert’s Rules of Order".

SECTION 21

Officer Code

  1. An officer may be recalled upon recommendation of the President and a majority vote of those COESC members present after failure to fulfill the specific duties or after two or more, consecutive unexcused absences from COESC meetings.
  2. Unless waived by a two-thirds vote of COESC , a student cannot hold more than one position in COESC.
  3. If a vacancy occurs in the office of President, the Executive Vice President becomes interim President until a special election can be held.
  4. Bylaws regarding attendance, membership qualifications, and duties of an Executive Officer may be suspended by a two-thirds vote of COESC.

SECTION 22

Finance Code

  1. Any club/organization that receives on-campus status granted by Student Life and
  2. Leadership will be eligible for funding through COESC.
  3. A club/organization shall be placed on probationary status for a period of one month following two unexcused absences during which time funds will be frozen. If perfect attendance is met for three consecutive meetings, funds will be released.
  4. A club/organization that does not maintain representation on COESC shall result in having their funds seized and reallocated. The club/organization will then be moved to dormant status.
  5. Funded organizations shall be required to submit one budget per semester. Budgets not received by the announced due date will result in no preliminary funding without a reasonable excuse. Budget waivers are to be approved by COESC.
  6. Any club/organization not spending 45% of their allocated budget by the end of the semester will have their monies frozen and re-allocated, by the Vice President of Finance, to a club/organization that will utilize it.
  7. Any club/organization that does not give the Vice President of Finance a list of expenditures by two weeks before the last COESC meeting of the Spring semester, will have their monies seized and re-allocated by the Vice President of Finance to a club/organization that will utilize it.

ARTICLE IX – AMENDMENTS

SECTION 23

Amendments to the COESC Charter or Bylaws must be presented in writing to the COESC for discussion.

SECTION 24

The Charter may be amended or revised at any COESC meeting with a 2/3 approving vote by Council.

SECTION 25

A master copy with the dates of any voted changes, amendments, or revisions to the Charter will be kept on file in the A.S. Government Affairs Office.

SECTION 26

The Charter may be amended or revised by a two-thirds (2/3) vote of the Associated Students Board of Directors, as specified in Section 73 of the Associated Students Bylaws. All proposed amendments or revisions shall be reviewed by the COESC and the A.S. Judicial Affairs Council prior to consideration by the Associated Students Board of Directors.

(Added 4/15/09, Revised 4/15/13)

Foreword
Preamble
Article I - Name
Article II - Membership
Article III - Eligibility
Article IV - Officers
Article V - AESC
Article VI - AESC Committees
Article VII - AESC Codes
Article VIII - Officer Installation
Article IX - Amendments

 

FOREWORD

These Bylaws shall be in support of the Bylaws of the Associated Students of San Diego State University and, when in conflict, shall be subordinate to that of the Associated Students of San Diego State University Bylaws. The Bylaws now and hereinafter shall define the purpose and policies of the Association and shall be binding to all members and organizations under the auspices of the College of Engineering.

PREAMBLE

We, the students of the Associated Engineering Student Council, in order to advance the interests of the College of Engineering throughout the University, to promote student participation and involvement in clubs and organizations within the College of Engineering, to organize social, common interest and academic activities and/ programs, to provide assistance and support for the activities and programs sponsored by our student organizations, to promote recruitment and retention of students into majors that fall within the College of Engineering, and to allocate funds as provided to the College of Engineering by the Associated Students Board of Directors, do hereby ordain and establish these bylaws

ARTICLE I - NAME

SECTION 1

The name of this organization shall be the Associated Engineering Student Council (AESC).

ARTICLE II - MEMBERSHIP

SECTION 2

Membership of the organization shall be those persons with declare majors or minors in the departments that comprise the College of Engineering and are enrolled at San Diego State University.

SECTION 3

Those students who are designated as representatives of a recognized on-campus club or organization in the College of Engineering.

SECTION 4

Those students who are elected or appointed to an Executive Office by the AESC.

SECTION 5

Those students who have been elected College of Engineering Representative(s) to the Associated Students Council.

SECTION 6

Membership of this Student Council shall not be restricted on the basis of race, religion, national origin, marital status, sex, sexual orientation, or disability.

ARTICLE III - ELIGIBILITY

SECTION 7

Members shall be currently enrolled as regular matriculated students at San Diego State University.

SECTION 8

Members shall maintain good academic standing with San Diego State University throughout the duration of his/her term as representative or office.

SECTION 9

Members shall not be on either academic or disciplinary probation.

ARTICLE IV - OFFICERS

SECTION 10

The Executive Officers of the Associated Engineering Student Council shall be President, Executive Vice President, Vice President of Finance, Vice President of Internal Affairs, Vice President of Programming, Vice President of Communications, Vice President of Recruitment and Associated Students University Council Representative(s).

SECTION 11

All Executive Officers of the AESC:

  1. Shall prepare a written statement/report at the end of each year.
  2. Shall create and maintain an informal notebook/file for the succeeding officer.
  3. Shall, if necessary, schedule and maintain on office hour per week.
  4. Shall be a member of the Executive Committee.
  5. Shall maintain the cleanliness, upkeep and location of the AESC office.
  6. Shall conduct themselves in a professional manner as a representative.

SECTION 12

President

  1. Shall be the official representative of the AESC.
  2. Shall chair the AESC meeting as well as the Executive Committee meetings.
  3. Shall be a member of the AS University Council Academic Affairs Board.
  4. Shall be an ex-officio member of the AESC committees.
  5. Shall be the liaison to all campus College Councils.
  6. Shall have the power to call for special AESC meetings, which quorum must be present.
  7. In the case of vacancy, shall be:
    1. In charge of the distribution of the duties of open executive officer seats.
  8. Shall act as an ex-officio College of Engineering representative to the Faculty Committees of the College of Engineering.
  9. Shall vote to make or break ties/two-thirds, and in voting for new executive officers.
  10. Shall, in coordination with the AESC and the A.S. Elections Coordinator, schedule and hold AESC endorsements for A.S. Elections.
  11. Shall have veto power over any vote in AESC, only to be overridden by a 2/3 vote of the AESC.
  12. Can approve line item allocations below $25 without the approval of the AESC.

SECTION 13

Executive Vice President

  1. Shall be the chief administrative aide to the President.
  2. Shall be in charge of all duties of the President in case of absence.
  3. Shall plan an orientation workshop for all new members of the AESC at the beginning of each academic year.
  4. Shall keep a media record (photos, video, etc.) of all engineering events.
  5. Shall assist in the planning of Explore SDSU Day programming with the Assistant Dean of Student Affairs and all department chairs.

SECTION 14

Vice President of Finance

  1. Shall be in charge of all duties of the President in case of the Executive Vice President’s absence.
  2. Shall be the officer in charge of A.S. monies distributed to the College of Engineering.
  3. Shall be the liaison between the College of Engineering and the A.S. Board of Directors Financial Affairs Committee.
  4. Shall chair the AESC Finance Committee, and shall act, enforce all final codes, etc. in the absence of the committee.
  5. Shall provide written procedures to the AESC Representatives on how to utilize A.S. financial allocations.
  6. Shall organize and chair an orientation meeting for the AESC in the area of proper use of money for the College of Engineering events and promotions.
  7. Shall create and maintain a College of Engineering club/organization financial report, monthly, to the AESC.
  8. Shall turn in the fiscal year’s budget to the A.S. Board of Directors Financial Affairs Committee before the deadline.
  9. Shall, in coordination with the Assistant Dean of Student Affairs, prepare a budget request package for the Instructionally Related Activities (IRA) fees every semester.

SECTION 15

Vice President of Internal Affairs

  1. Shall maintain a list of all members’ officer locations, phone numbers, etc. for the AESC.
  2. Shall prepare and distribute minutes and agendas for the AESC and Executive Committee.
  3. Shall be in charge of all communication between members of the AESC.
  4. Shall take attendance and voting records of AESC meetings.
  5. Shall maintain records of weekly attendance of all members of AESC.
  6. Shall schedule and reserve meeting rooms for the AESC regular and Executive Committee meetings.

SECTION 16

Vice President of Programming

  1. Shall chair the AESC Programming Committee, and shall assume the duties and make decisions in the absence of the Programming Committee.
  2. Shall be the contact for and make weekly updates to the College Club system.
  3. Shall maintain and display a master calendar of events for the AESC and represented organizations.
  4. Shall be responsible for advertisements in the Daily Aztec for AESC events.
  5. Shall plan Engineering Week to be scheduled during the week of National Engineer’s Week

SECTION 17

Vice President of Communications

  1. Create and manage the distribution of an AESC newsletter on a monthly database.
  2. Collect reports from each executive officer and College of Engineering organization
  3. Update the AESC bulletin board in front of E-207 on a bi-weekly basis to include all officer contact information, club calendar, and meeting schedule for the semester.

SECTION 18

Vice President of Recruitment

  1. Maintain the Freshman Mentor Program
  2. Provide updates to the VP Programming to update website
  3. Assign mentors to all freshman students interested by the end of the 3rd week of the semester, then at the end of each month thereafter.
  4. Provide programming and welcome events for mentors and mentees.
  5. Maintain a master list of all mentor and mentees contact information for future reference.

SECTION 19 

A.S. University Council Representatives

  1. Shall attend all AESC and Executive Committee meetings.
  2. Any excuses must be submitted to the Vice President of Internal Affairs within one week of absence.
  3. At the request of the President, serve on AESC committees.
  4. Give weekly reports to A.S. University Council on AESC activities.
  5. Give a weekly report to AESC on A.S. University Council activities.

SECTION 20

Officers Eligibility

  1. Any student elected or appointed as an officer on the College Council must be a matriculated student in good standing at San Diego State University with a major within the College in which they wish to serve.
  2. A.S. Representatives: 
    1.  Shall be required to send out one (1) monthly email to their respective college regarding A.S. and College of Engineering updates and information. 
    2.  Shall be required to hold a minimum of one (1) open forum per semester for their respective college to voice their concerns. 
    3.  Are responsible to promote the A.S. values within the College Engineering: professional development, campus community, communication, advocacy, shared governance, service, diversity, and sustainability.
  3. Executive Officers:
    1. No person may hold more than one (1) position in AESC, including A.S. and organization representatives.
    2. Any student elected or appointed as an officer on the College Council must be a matriculated student in good standing at San Diego State University with a major within the College in which they wish to serve.

ARTICLE V - AESC

SECTION 21

The AESC shall consist of the following members:

  1. Minimum of 5 Executive Officers:
    1. President
    2. Executive Vice President
    3. Vice President of Finance
    4. Vice President of Internal Affairs
    5. Vice President of Programming
    6. Vice President of Communications
    7. Vice President of Recruitment
    8. The College of Engineering Representative(s) to the AS University Council
  2. One student representative from each club/organization which receives funding from AESC
  3. The Assistant Dean of Student Affairs for the College of Engineering.

SECTION 22

AESC Clubs/Organizations

  1. Shall have only one voting member regardless of the number of constituents within their respective organization/club.
  2. Shall deliver their organization’s President’s name and phone number, meeting time, AESC Representative’s name and phone number, and any other important information to the Vice President of Internal Affairs at the beginning of each term.
  3. Shall provide all officer contact information, meeting location and time to the Assistant Dean of Student Affairs immediately following their officer elections.

SECTION 23

Meetings

  1. Meetings of the AESC shall be held weekly, with time and day determined by the Executive committee.
  2. Meetings hours and dates may be rescheduled by the AESC or the Executive Committee.
  3. Absences by representatives and executive officers will be noted in the minutes of the AESC.
  4. Two unexcused absences by representatives and officers will result in the dismissal with option to appeal.
  5. Membership privileges shall be suspended by a club/organization following two unexcused absences from AESC meetings in one semester.
  6. Excuses must be submitted in writing to the Vice President of Internal Affairs within three (3) days prior to the meeting that will be missed or no more than three (3) days after an emergency. A quorum shall consist of a simple majority of the voting representatives of AESC.

SECTION 24

Elections

  1. Officers may be reelected and may serve no more than three consecutive terms in the same office.
  2. A plurality of the votes cast shall be necessary to elect officers to any position on the AESC.
  3. Officers shall be elected by hand vote.
  4. Eligible voters include all AESC club representatives and executive officers, except for the AESC president.

ARTICLE VI - AESC COMMITTEES

SECTION 25

Executive Committee

  1. The executive committee of AESC shall consist of the following members:
    1. All Executive Officers
    2. The Assistant Dean for Student Affairs

SECTION 26

Finance Committee

  1. Shall consist of the following members:
    1. Vice President of Finance (Chair)
    2. One AESC member elected by AESC
    3. Any other ex-officio non-voting member, approved by AESC or the President
    4. Shall make recommendations to the AESC or Executive Committee as to violations of the Finance Code.

SECTION 27

Programming Committee

  1. Shall consist of the following members
    1. Vice President(s) of Programming (Chair(s)
    2. Two AESC members elected by AESC.
    3. Any other ex-officio non-voting member, approved by AESC or the President.
  2. Shall publicize the activities, etc. of the AESC.

ARTICLE VII - AESC CODES

SECTION 28

Parliamentary Code

  1. All meetings of the AESC shall be conducted according to parliamentary procedures outlines by "Robert’s Rules of Order."

SECTION 29

Officer Code

  1. An officer may be recalled upon recommendation of the President and a majority vote of those AESC members present after failure to fulfill the specific duties or after two or more unexcused absences from an AESC or Executive Committee meeting.
  2. Unless waived by a two-thirds vote of AESC, a student cannot hold more than one position in AESC.
  3. If a vacancy occurs in the office of the President, the Executive Vice President becomes the interim President until a special election can be held.
  4. Bylaws regarding attendance, membership qualifications, and duties of an executive officer may be suspended by a two-thirds vote of AESC.

SECTION 30

Finance Code

  1. Any club/ organization that receive on-campus status granted by the Office of Student Life and Leadership will be eligible for funding through AESC.
  2. Any new club/ organization that has not been granted on-campus status will be eligible for funding through AESC after the organization has been represented on AESC for a period of one semester.
  3. A dormant club/ organization, defined as any group given on-campus status by the University that has been previously allocated funding , will receive eligibility after fulfilling the following requirements in a one-month probationary period. 
    1. A representative from that club must meet with the executive committee. 
    2. Perfect attendance to those four consecutive meetings.
    3. Meet the approval of AESC by two-thirds vote.
  4. A club/ organization shall be placed on probationary status for a period of one month following two unexcused absences during which funds shall be frozen. If perfect attendance is met for three consecutive meetings, funds will be released.A club/ organization that does not maintain representation on AESC shall result in having their funds seized and reallocated. The club/organization will then be moved to a dormant status.
  5. E. Funded organizations shall be required to submit one budget per year. Budgets not received by the announced due date will result in no preliminary funding without a reasonable excuse. Budget waivers are to be approved by AESC.
  6. Any club/organization not spending 30% of their allocated budget by the end of the semester will have their monies frozen and could be pulled to be re-allocated by the Finance Committee to a club/organization that will utilize it.
  7. Any club/organization that does not give the Vice President of Finance a list of expenditures by two weeks before the last AESC meeting of the spring semester, will have their monies seized and re-allocated by the Finance Committee to a club/organization that will utilize it.

ARTICLE VIII - OFFICER INSTALLATION

SECTION 31

Replacement of Officers

  1. In the event that an officer is removed from his or her position or in the event that an officer abdicates his or her position, a new member of AESC must be nominated by a current member of the Executive Committee or an AESC club representative.
  2. In the event that more than one person is nominated for the same position, each candidate shall prepare a short campaign speech stating suitability for the position, after which a hand vote will be taken.
  3. The candidate with the simple majority shall assume the vacant position.

ARTICLE IX - AMENDMENTS

SECTION 32

Articles of these Bylaws may be amended by the AESC by a two-thirds vote of an approval of those present. There must be a quorum of the voting membership present.

SECTION 33

In order for these bylaws to remain in force, it must be reviewed, revised and affirmed by a signature of all current Executive Committee members.

SECTION 34

The Charter may be amended or revised by a two-thirds (2/3) vote of the Associated Students Board of Directors as specified in Section 73 of the Associated Students Bylaws. All proposed amendments or revisions shall be reviewed by the AESC and the AS Judicial Affairs Council prior to consideration by the Associated Students Board of Directors.

(Revised 2/27/13, 12/1/14, 12/07/15)

Section 1 - Purpose
Section 2 - Jurisdiction
Section 3 - Membership
Section 4 - Absences
Section 5 - Officers
Section 6 - Subcommittees
Section 7 - Meetings
Section 8 - Procedures
Section 9 - Charter Amendments and Revisions

 

Section 1

Purpose

The External Relations Board shall serve the government relations needs of the Associated Students and coordinate the research of issues affecting students at San Diego State University and the development of appropriate action plans or policy positions. In addition, this board shall collaborate with any other entities focusing on community relations.

Section 2

Jurisdiction

The Board shall act as the primary source of political activity and government relations efforts of the Corporation and shall research relevant issues including, but not limited to, legislation or policy affecting the students of SDSU, the CSU system or SDSU itself. The Board shall also have the authority to develop and execute appropriate courses of action to ensure the student perspective is represented at the local, statewide and federal levels of government and to recommend policy positions to the AS.

Section 3

Membership

  1. The Board shall have the following voting members:
    1. The A.S. Vice President of External Relations, who shall serve as the Chair of the Board
    2. A Vice Chairperson to be selected by the Board from among the voting members.
    3. The Legislative Research Associate to be selected by the Board from among the voting members
    4. The A.S. Campus Community Commissioner or designee
    5. The ASBOD Marketing Communications Commissioner or designee
    6. The A.S. President or designee.
    7. The A.S. Executive Vice President or designee.
    8. The A.S. Vice President of Financial Affairs or designee.
    9. The A.S. Vice President of University Affairs or designee.
    10. Any number of appointed students-at-large, as deemed necessary by the board in order to fulfill the Board’s purpose.
  2. The Board shall have the following non-voting members:
    1. The Vice President for University Relations & Development or designee.
    2. The Vice President for Student Affairs or designee.
    3. The Chair of the University Senate or designee.
    4. The A.S. Executive Director or designee.
    5. The President of the Residence Hall Association or designee.

Section 4

Absences

  1. Any appointed member of the Board who misses two of any ten consecutive meetings without being excused shall be dropped from the Board. 
  2. Any appointed member of the Board who is late five minutes or more after the meeting has been called to order will be considered tardy. Two tardies constitute an unexcused absence. 
  3. Absences and tardies may be excused by the Board’s Chair or by a two-thirds (2/3) vote of approval of the Board. 
  4. Tardies and absences will only be excused in emergency situations.
  5. Absences from weekly tabling will be considered a half (1/2) absence towards External Relations Board attendance record.

Section 5

Officers

  1. Board Chair
    1. The AS Vice President of External Relations shall serve as Board Chair.
    2. The Vice President of External Relations shall represent the External Relations Board at such times as when the Board is not meeting or does not have a committee set up to represent them. This shall include the interpretation of policy and procedure, with AS Presidential review, until such times as the Board can meet to take appropriate action.
    3. This person shall also act as the liaison between other student governments and related entities.
  2. Vice Chairperson
    1. In the event of the absence of the Vice President of External Relations, the Vice Chair shall conduct the affairs of the Board.
  3. Legislative Research Associate
    1. Shall serve as Chair of Lobby Corps 
    2. The Legislative Research Associate is responsible for all duties as designated by the Vice President of External Relations,

Section 6

Subcommittees

  1. Lobby Corps
    1. Lobby Corps shall be chaired by the Legislative Research Associate
    2. Lobby Corps shall serve as the voice of the students when lobbying local, state, and national legislators in regards to all issues pertaining to higher education, the CSU system, and San Diego State University.
    3. Lobby Corps shall ensure that students are trained and well-prepared to communicate with Legislators on behalf of San Diego State University.
    4. This subcommittee may also hold events that assemble student leaders andlegislators to advance connections.

Section 7

Meetings

  1. A quorum shall consist of more than half of the filled appointed voting seats.
  2. The Board shall hold regular meetings with a one hour time span and shall announce the times and places of those meetings at the beginning of each semester.
  3. Special meetings may be called, as they are appropriate to the needs of the Corporation.

Section 8

Procedures

The Government Executive Assistant shall submit a copy of all Board minutes to the Government Affairs Office for safekeeping as stipulated in Section 74 of the A.S. Bylaws. In the spring of each academic year, requests for A.S. funds shall be submitted by the Board to support its work, in accordance with procedures established by the ASBOD Financial Affairs Committee.

Section 9

Charter Amendments and Revisions

This Charter may be amended or revised by a two-thirds (2/3) vote of the External Relations Board. All proposed amendments or revisions shall be reviewed by the A.S. Judicial Affairs Council prior to consideration and final approval by the A.S. Board of Directors.

(Added 12/3/03 as Graduate Student Board) (Revised 4/18/07) (Revised 2/20/13)

Section 1 - Purpose
Section 2 - Jurisdiction
Section 3 - Membership
Section 4 - Election of Executive Officers 
Section 5 - Election of GSA Representatives 
Section 6 - Absences
Section 7 - Meetings
Section 8 - Procedures
Section 9 - Charter Amendments and Revisions

 

Section 1

Purpose

Subject to the overall authority of the Associated Students Board of Directors, the purpose of the Graduate Student Association (GSA) is to represent Associated Students regarding programmatic, policy and campus life needs of post-baccalaureate and graduate students (master’s, doctoral, and credential program) on the SDSU campus. The GSA plans and coordinates programming relevant to the graduate student experience at the University, including new graduate students’ transitioning experience to the campus, professional development opportunities during the course of their graduate program, and relationship with the University after graduation, from the perspective of Associated Students and consistent with the University’s mission and goals. The GSA advocates graduate students’ issues and perspectives concerning how the graduate student community might be affected by university policies, services, programs and/or facilities.

Section 2

Jurisdiction

The Graduate Student Association (GSA) will constitute a voice for the Associated Students on graduate student affairs and graduate education and will propose, plan, advocate for and coordinate programming on behalf of the graduate student body. The GSA shall also have the power to initiate proposals for policy changes that it will advocate for with the proper University authorities, and may create improved or enhanced services for graduate students in conjunction with University mission and policies. The Dean of the Graduate Division is the chief spokesperson for the university on all issues related to graduate education. Any direct representation of SDSU’s graduate education mission, goals, purposes, policies, or practices must be cleared with the office of the Graduate Dean. Any effort to serve graduate students in an official university capacity shall be coordinated with the Graduate Dean. The GSA shall be responsible for the following areas:

  1. Assist with new graduate student transitions to the campus after official admission by Graduate Division, and other graduate student affairs, such as giving graduate housing information, getting acquainted with campus, and other student life matters.
  2. Collaborate with the Graduate Division and Student Affairs on programs directed toward new graduate students to be held each fall semester.
  3. Collaborate with Career Services on professional development, career counseling and job search specific to graduate students.
  4. Collaborate and/or advocate with the Graduate Division on academically related matters.
  5. Assist with mentoring and social networking in collaboration with relevant other departments.
  6. Networking with other alumni and the SDSU Alumni Association.
  7. Identify funding opportunities to support graduate students in their attendance at conferences and other professionally related activities, create scholarships or fellowships on behalf of Associated Students to support graduate student study, and collaborate with the University in fostering graduate student participation in receiving research grants.

Section 3

Membership

Any person duly registered as a graduate or professional student at SDSU shall be a full member of the Graduate Student Association. Subject to applicable qualifications, all members shall be eligible to hold office in the Graduate Student Association or in any one of its subordinate organizations.

  1. The GSA shall consist of the following voting members:
    1. A sufficient number of students at-large needed, from each of the seven academic colleges, as determined by the GSA.
    2. One (1) AS University Council (ASUC) member to be appointed each semester by the ASUC, to serve for a period of one semester. They shall have the responsibility of reporting the Association’s actions to the ASUC and interpreting the ASUC’s wishes to the Association.
    3. One representative from every graduate student organization registered with the Office of Student Life & Leadership.
    4. The AS President or designee.
    5. The AS Executive Vice President or designee.
    6. The AS Vice President of External Relations or designee.
    7. The AS Vice President of Financial Affairs or designee.
    8. The AS Vice President of University Affairs or designee.
  2. The GSA shall have the following non-voting members:
    1. The Dean of the Graduate Division or designee.
    2. The Associate Vice President of Research or designee.
    3. The Vice President of Student Affairs or designee.
  3. The GSA shall have the following Executive Officers elected or appointed as provided in this Charter and in accordance with applicable campus policies for eligibility for student leadership positions:
    1. President:
      1. Shall be elected to the GSA by graduate students voting in the regular AS General Elections in accordance with the AS Elections Code.
      2. Oversee the direction of the GSA and ensure the execution of GSA responsibilities and commitments. In the event of removal or resignation of an officer, reassign executive responsibilities on an interim basis.
      3. Interact with SDSU graduate students, faculty, and staff in order to keep lines of communication open, and to insure that issues of significant concern to graduate students are brought to the attention of the GSA and other appropriate organizations or individuals.
      4. Prepare agendas and preside, or designate a chair for GSA meetings and Executive Committee meetings.
      5. Supervise the GSA office and staff (if any).
      6. Oversee the operation of the GSA office by interacting with the staff and other officers.
      7. Establish, upon his/her discretion, standing GSA executive committees related to graduate student issues.
      8. Represent or send a designee from GSA to all regular meetings of the Associated Students University Council, SDSU Senate, and Graduate Council.
    2. Vice President of University Affairs:
      1. Be elected to the GSA in accordance with the Election Procedures outlined in this Charter.
      2. Chair GSA meetings and Executive Committee meetings in the absence of the President or his/her designee.
      3. Appoint, subject to GSA approval, GSA representatives to administrative and campus committees.
      4. In the event of removal or resignation of the President, assume the duties of the President on an interim basis.
      5. Oversee the execution of various GSA academic, social, on-campus, and off-campus activities including but not limited to; Graduate Student Orientation, Annual Retreat, Call for Papers Conference, Awards Gala, and Philanthropic Service.
    3. Vice President of Public Relations:
      1. Be elected to the GSA in accordance with the Election Procedures outlined in this Charter.
      2. Keep GSA apprised of system-wide developments of importance to the GSA.
      3. Responsible for coordinating the publication of GSA events and activities to faculty, staff, graduate students and potential graduate students, as needs dictate.
      4. Publicize to the graduate student body, open GSA representative positions and maintain contact with graduate coordinators for each college to insure that each graduate department is represented on the GSA.
      5. In consultation with the Campus Affairs Committee, update graduate student population, at least on a quarterly basis of activities of the Graduate Student Association.
      6. Facilitate information flow to and from GSA and SDSU graduate students.
      7. Oversee the maintenance of the GSA Web pages at the Associated Students website ensuring links and information posted on the website is correct and up-to-date.
    4. Vice President of Finance:
      1. Be elected to the GSA in accordance with the Election Procedures outlined in this Charter.
      2. Chair the Finance Committee.
      3. Maintain a clear set of finance procedures in accordance with the financial policies of the Associated Students. In addition, the procedures should be distributed to all elected GSA representatives prior to regular GSA meetings as well as posted either electronically or on paper in a public place.
      4. Regularly inform the GSA of the status of the GSA finances and provide evaluations of the budgetary impact of money requests.
      5. Implement the budgetary decisions of the GSA.
      6. In conjunction with the Associated Students Business Office and the Finance Committee, maintain the GSA financial records. In particular, oversee the recording of the financial allocations of the year.
      7. Oversee any fund-raising activities conducted by the GSA in accordance with AS and campus policies.
      8. Prepare the budget for the next academic year at the end of the current year in accordance with the AS annual budget preparation schedule.
      9. Periodically review the Financial Bylaws with the Finance Committee. Perform any duties listed therein.
    5. Secretary:
      1. Keep up-to-date records on administrative committees, keeping track of those committees with graduate student vacancies as well as a list of graduate students serving on administrative committees.
      2. Collect quarterly written reports and minutes from administrative committee representatives.
      3. Responsible for taking and posting the agenda and minutes at each GSA meeting in accordance with applicable policies and procedures of the Associated Students and state law.

Section 4

Election of Executive Officers

  1. Date of Election
    Annual election of GSA officers with the exception of the GSA President shall occur at the second to last regular GSA meeting of the academic year. The GSA President shall be elected by currently enrolled graduate students voting during the regular AS General Elections in accordance with procedures outlined in the AS Elections Code.
  2. Announcement of Annual Election
    All GSA representatives and graduate coordinators shall be notified of the date, time, and location of the election meeting at least four weeks in advance. A notice containing this information shall also be published in a campus-wide publication and in any electronic media generally utilized for graduate student communication.
  3. Nomination of Candidates for Elective Offices
    Nominations for elective offices shall be opened no later than four weeks prior to the election. Candidates for elective office must be nominated by a member of the GSA. Candidates may be nominated for more than a single office, however, once elected to an office, their name shall be removed from consideration for any subsequent office. Nominations for elective offices shall remain open until immediately prior to the Council vote on the position. Current nomination lists shall be sent to GSA representatives, graduate coordinators, and published in any electronic media generally used for graduate student communication no later than one week prior to the election. These notices shall indicate that nominations shall remain open until the vote.
  4. Campaign Platforms
    Candidates may, but are not required to, provide the GSA office with a statement of their campaign platform no later than one week plus one working day prior to the election. Statements may not exceed one page. These statements will be made available to the GSA prior to the election.
  5. Voting Procedures
    Officers will be elected in the following order:
    1. President - GSA President elected through AS General Elections procedures.
    2. Vice President of University Affairs
    3. Vice President of Public Relations
    4. Vice President of Finance
    5. Secretary
  6. If an elective office has no nominated candidates, the GSA may postpone the election for that office until the end of the elections of other offices. If there are still vacant offices, the elections due that office will be automatically postponed until the next regular GSA meeting.
  7. A candidate for office need not be present at the election, but he/she must accept their nomination either in person at a regular GSA meeting, or in writing to the GSA office.
  8. Candidates will be allowed to address the GSA briefly prior to the GSA vote on the office.
  9. The GSA vote shall be recorded, but not published in GSA minutes. Officers shall be elected by a majority of voting representatives present at the election meeting provided quorum is met. If more than two candidates are running for any office, successive votes shall be taken until one candidate receives a majority. In successive votes, the candidate receiving the fewest votes shall be eliminated.
  10. In the event that an elected officer resigns, or is unable to continue serving in their position, a replacement will be nominated and, following a majority vote by current GSA members appointed to the office.

Section 5

Election of GSA Representatives

  1. Eligibility
    Candidates for GSA Representative shall be registered graduate students in good academic standing as defined by the Office of Graduate Studies and Research Affairs and campus policies for eligibility for student leadership positions.
  2. Eligible Colleges, Departments and Programs
    Only Colleges, Academic Departments and Programs accepting graduate students for enrollment shall be eligible for GSA representation. The list of Programs and Departments published by the Office of Graduate Studies and Research Affairs shall define eligibility.
  3. Appointment Procedure 
    1. Eligible graduate students interested in representing the GSA on a campus committee or task force shall notify the appropriate GSA officer prior to any GSA meeting.
    2. The GSA officer shall inform the interested representative of the date and time of the GSA meeting at which the appointment will take place.
    3. Interested students shall be given the opportunity to address the GSA briefly regarding their interest in the committee.
    4. Representatives shall be appointed to committees by majority approval at any regular meeting.
    5. Representatives to committees which meet during the summer shall be appointed by the appropriate GSA officer on an interim basis.
  4. Recall of Representatives
    1. Any graduate student may call a GSA vote to replace or remove a representative to a campus committee.
    2. The committee representative will be informed of the date and time of the meeting where the recall vote will occur at least one week prior to the meeting.
    3. The committee representative will be allowed to address the GSA briefly regarding his/her qualifications for representing the GSA on the committee in question.
    4. A majority vote of the GSA at a regular meeting is required to replace or remove a committee representative.
  5. Interim Appointments to Committees
    1. If the GSA is not in session or due to severe time constraints, the appropriate GSA officer may appoint an interim representative to a committee. The term of the interim appointment shall be defined at the time the appointment is made. Interim appointments shall be announced to the GSA at its next regular meeting.

Section 6

Absences

Any voting member of the GSA who misses two of any ten consecutive meetings without being excused shall be dropped from the Association. Any voting member of the GSA who is late five minutes or more after the meeting has been called to order will be considered tardy. Two tardies constitute an unexcused absence. Absences and tardies may be excused by the GSA’s President or by a two-thirds (2/3) vote of approval of the GSA. Tardies and absences will only be excused in emergency situations.

Section 7

Meetings

A quorum shall consist of 50% plus one of the filled appointed officer and representative seats.

The GSA shall hold regular meetings with a two hour time span and shall announce the times and places of those meetings at the beginning of each semester. Special meetings may be called, as they are appropriate to the needs of the Board, in accordance with state law.

Section 8

Procedures

The GSA Secretary shall submit a copy of all minutes to the AS Government Affairs Office for safekeeping as stipulated in Section 73 of the AS Bylaws. In the spring of each academic year, requests for AS funds shall be submitted by the GSA to support its work, in accordance with procedures established by the ASBOD Financial Affairs Committee.

Section 9

Charter Amendments and Revisions

This Charter may be amended or revised by a two-thirds (2/3) vote of the External Relations Board. All proposed amendments or revisions shall be reviewed by the AS Judicial Affairs Council prior to consideration and final approval by the AS Board of Directors.

Article I - Name
Article II - Purpose
Article III - Authority
Article IV - Membership
Article V - Club/Organization Representatives 
Article VI - Executive Officers
Article VII - Selection of Officers
Article VIII - Meetings
Article IX - Distribution of Funds
Article X - Executive Committee
Article XI – Commencement Chord Eligibility
Article XII - Amendments

 

ARTICLE I – NAME

SECTION 1

The name of this organization shall be the College of Health and Human Services College Council (CHHSCC) at San Diego State University (SDSU).

ARTICLE II – PURPOSE

SECTION 2

The purposes of this organization are to promote the interest of the students within the College of Health and Human Services (CHHS), to develop articulated procedures for organizing and coordinating interdisciplinary student participation within the CHHS, to develop and promote effective representation of the students in the CHHS to SDSU and to other student groups, and to develop and maintain systems of communication in order to act upon professional and non-professional issues affecting the students of the CHHS.

ARTICLE III – AUTHORITY

SECTION 3

The CHHSCC shall serve as the governing student council for the College of Health and Human Services and derives this authority from the Dean of the college. 

SECTION 4

The rules contained in the most recent version of Robert’s Rules of Order, Newly Revised shall be the parliamentary authority for this organization and shall govern in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the organization may adopt.

ARTICLE IV – MEMBERSHIP

SECTION 5

Membership in the organization shall be open to those regularly enrolled SDSU students who are declared and/or affiliated with majors in one of the following schools within CHHS:

  1. Speech, Language, and Hearing Sciences – Undergraduate & Graduate
  2. Social Work – Undergraduate, Graduate, & MSW/JD
  3. Nursing – Undergraduate and Graduate
  4. Public Health – undergraduate, Graduate, MSW/MPH
  5. Exercise and Nutritional Sciences – Undergraduate and Graduate

SECTION 6  

For new organizations to become recognized and be eligible for funding through our college council they must fulfill the following requirements within their introductory semester:

  1. Contact an executive council officer and provide an overview of the organization including a list of officers and faculty advisor.
  2. Have no more than two (2) unexcused absences at CHHS full council meetings.
  3. Participate in one (1) Council or Philanthropic event during the semester.
  4. Meet approval of the Council.

SECTION 7

Eligibility for membership or appointed or elected student officers positions may not be limited on the basis of race, religion, national origin, ethnicity, color, age, gender, marital status, citizenship, sexual orientation, or disability. The organization shall have no rules or policies that discriminate on the basis of race, religion, national origin, ethnicity, color, age, gender, marital status, citizenship, sexual orientation, or disability.

ARTICLE V – CLUB/ORGANIZATION REPRESENTATIVES

SECTION 8

Representative must be one of the following 3 positions within the student organization: President, Vice President or Treasurer. Exceptions will be made on a case by case basis.

SECTION 9

Duties of the club/organization representatives shall include, but are not limited to:

  1. Attend all confirmed CHHSCC meetings.
  2. Report to the CHHSCC activities within their clubs/organizations.
  3. Be responsible for knowing and understanding the bylaws of the CHHSCC.
  4. Cast one vote per representative only, no matter the number of organizations represented.
  5. Find representation for the meeting(s) if the club/organization representative cannot attend a CHHSCC meeting.
  6. Represent and give a report on no more than two clubs at a given meeting, unless there are extreme circumstances.

ARTICLE VI – EXECUTIVE OFFICERS

SECTION 10

The executive officers of CHHS shall be the President, Executive Vice President, Secretary, Vice President of Finance, AS Representative(s), and Director(s) of Public Relations. In the event of a vacant executive position(s), currently elected executives will assume the duties of the position(s) until filled.

SECTION 11

Powers and Duties of Officers include, but are not limited to:

  1. The President shall:
    1. Serve as the chief executive officer of the organization.
    2. Preside at all meetings of the organization.
    3. Attend all AS University Council Academic Affairs Board Meetings, or send a representative.
    4. Be the official spokesperson of the organization, representing the policies, views, and opinions of the organization in its relations with the campus and the community at large. 
    5. Maintain regular communication with the CHHS Assistant Dean for Student Affairs and CHHSCC Officers. 
    6. Promote and organize activities consistent with the stated purpose of the CHHSCC. 
    7. Shall serve as interim AS University Council representative in the event that a vacancy shall occur or appoint a representative to fulfill the position until the vacancy is filled.
    8. Be responsible for knowing and understanding the bylaws of the CHHSCC.
    9. Cast one vote for the CHHSCC as an Officer.
    10. Represent a maximum of one club/organization in addition to the Officer’s position and may cast one vote for that club/organization.
    11. Must be within the major during elected term; this excludes those considered pre-majors.
  2. The Executive Vice President shall:
    1. Attend all confirmed CHHSCC meetings.
    2. Preside over the CHHSCC in the President’s absence. In the case of the vacancy of the Presidency, the Vice President shall succeed to the office of the President for the duration of the term.
    3. Oversee fellow officers of organization to ensure individual duties are completed in a timely manner.
    4. Be responsible for total coordination of the Spring CHHSCC Awards Ceremony. This includes, but not limited to, distribution and collection of nomination packets, coordination of voting procedures with Officers and the Advisor, ordering and delivering awards, informing awardees of selection, preparation of script for ceremony, development of program, and planning refreshments. Maintain regular communication with the CHHS Assistant Dean for Student Affairs regarding event.
    5. Be responsible for amending and retrieving approval of the bylaws in accordance with Associated Student’s policies.
    6. Be responsible for knowing, understanding, and maintaining the bylaws of the CHHSCC.
    7. Cast one vote for the CHHSCC as an Officer.
    8. Represent a maximum of one club/organization in addition to the Officer’s position and may cast one vote for that club/organization.
  3. The Secretary shall:
    1. Attend all confirmed CHHSCC meetings.
    2. Record attendance at all CHHSCC meetings and report record to the Executive Vice President.
    3. Coordinate with CHHSSC President and the CHHS Assistant Dean for Student Affairs regarding current agenda items.
    4. Prepare agenda for each meeting and provide copies for all CHHSCC members and have available in public 72 hours before the meeting. 
    5. Take minutes of each meeting and prepare them for distribution at the following meeting and to Associated Students. When minutes are required for AS financial purposes, minutes will be prepared as quickly as possible and distributed to each organization. 
    6. Work with CHHS Assistant Dean for Student Affairs to collect information for an up-to-date list of student organizations, which includes: name of club, advisor with contact information, current club President with contact information, and purpose of club. If available, time and place of regularly scheduled meetings.
    7. Make available current copies of bylaws to interested parties. 
    8. Be responsible for knowing and understanding the bylaws of the CHHSCC.
    9. Be responsible for tracking student involvement requirements for graduation chord.
    10. Cast one vote for the CHHSCC as an Officer.
    11. Represent a maximum of one club/organization in addition to the Officer’s position and may cast one vote for that club/organization.
  4. The Vice President of Finance shall:
    1. Attend all confirmed CHHSCC meetings.
    2. Represent the CHHSCC at AS Board of Directors Financial Affairs Committee meetings as needed.
    3. Coordinate with AS financial personnel an informational meeting for CHHSCC members. 
    4. Track expenditures and provide a report to the CHHSCC clubs/organizations on the status of their AS accounts, bi-weekly.
    5. Maintain record of spending plans submitted by each organization.
    6. Be responsible for fully understanding AS financial policies and serve as a resource person for all CHHSCC clubs/ organizations.
    7. Be responsible for knowing and understanding the bylaws of the CHHSCC.
    8. Cast one vote for the CHHSCC as an Officer.
    9. Represent a maximum of one club/organization in addition to the Officer’s position and may cast one vote for that club/organization.
    10. Must be within the major during elected term; this excludes those considered pre-majors.
  5. The Director(s) of Public Relations shall:
    1. Oversee all Public Relation activities within the college council.
    2. Relay all college council activities to the rest of the College of Health and Human Services at the bi-weekly full council meetings and through mass emails as appropriate.
    3. Publicize and inform SDSU community of college council events through media means such as, but not limited to, AS council website, press releases, newsletters, brochures, Facebook, email, fliers, posters, and video media.
    4. Be responsible for one focused philanthropic event per semester. (Refer to Director of Public Relations handbook for resources.)
    5. Be responsible for collecting community service documentation from student organizations and submitting to Student Life and Leadership.
    6. Be responsible for designating Public Relations staff to be used at their own discretions with responsibilities such as, but not limited to the following duties:
      1. Responsible for networking and gathering information of events involving and pertaining to students in the College of Health and Human Services.
      2. Assisting the director in creating media materials.
      3. Assists the director in distributing and publicizing college council activities.
    7. Cast one vote for the CHHSCC as an Officer.
    8. Represent a maximum of one club/organization in addition to the Officer’s position and may cast one vote for that club/organization.
  6. The AS Representative shall:
    1. Attend all confirmed CHHSCC meetings.
    2. Attend all Associated Students University Council (ASUC) meetings.
    3. Serve as the liaison between CHHSCC and AS, reporting all activities and news to both organizations.
    4. Responsibly represent CHHSCC and its best interest when voting at AS University Council meetings. 
    5. Be responsible for fully understanding AS general policies and sever as a resource person for all CHHSCC clubs/organizations.
    6. Be responsible for knowing and understanding the bylaws of the CHHSCC.
    7. Coordinate a collaborative effort with the Director(s) of Public Relations to disseminate necessary information regarding a news blog via various media outlets.
    8. Be responsible for writing resolutions for CHHSCC and A.S. when deemed necessary.
    9. In the case of an AS representative vacancy, the President shall serve as an interim AS rep or appoint a representative to fulfill the position until the vacancy is filled.
    10. Cast one vote for the CHHSCC as an Officer.
    11. Represent a maximum of one club/organization in addition to the Officer’s position and may cast one vote for that club/organization.
    12. Shall be required to hold a minimum of one (1) open forum per semester for their respective college to voice concerns.

SECTION 12

Qualifications necessary to hold office in the organization are as follows:

All executive officers must hold an overall GPA of 2.0 and be enrolled in at least six units. Officers must also currently hold a major or be considered a pre-major within the College of Health and Human Services.

ARTICLE VII – SELECTION OF OFFICERS

SECTION 13

The President, Vice President, Secretary, Vice President of Finance, Director of Public Relations, and AS Representative(s), are elected annually. Elections are held at the end of each spring semester and shall take place at a regularly scheduled meeting of the organization at which a quorum is present. At least one week’s notice shall be provided for any meeting at which an election is to be held.

SECTION 14

Nominations for officers shall be made at the regular meeting immediately preceding the election. Nominations may also be made from the floor immediately prior to the election for each office. Members may nominate themselves for an office.

SECTION 15

Officers shall be elected by majority vote.

SECTION 16

Officers shall assume office at the last full CHHSCC meeting of the spring semester and serve for one full academic year.

SECTION 17

If the position of President becomes vacant as a result of resignation, or ineligibility, the Vice President shall assume the office of President. Vacancies in any other elected office shall be filled by an election held at the next regular full council meeting when the vacancy is announced, and nominations may also be made from the floor at the time of the election. The President may appoint an interim officer to fill the vacancy until the election is held.

SECTION 18

Officers Eligibility

  1. Any student elected or appointed as an officer on the CHHSCC must be a matriculated student in good standing at San Diego State University with a major within the College. 
  2. A.S. Representatives:
    1. Shall be required to send out one (1) monthly email to the students within the college regarding A.S. and CHHSCC updates and information.
    2. Shall be required to hold a minimum of one (1) open forum per semester for CHHS students to voice their concerns.
    3. Are responsible to promote the A.S. values within the College or Health & Human Services: professional development, campus community, communication, advocacy, shared governance, service, diversity, and sustainability.
  3. Executive Officers:
    1. No person may hold more than one (1) position in CHHSCC, including A.S. and organization representatives.
    2. Any student elected or appointed as an officer on the CHHSCC must be a matriculated student in good standing at San Diego State University with a major within the College of Health & Human Services.

ARTICLE VIII – MEETINGS

SECTION 19

Incoming officers will determine the time and day of the regular meeting of the CHHSCC for the following academic year. CHHSCC full council meetings will be scheduled bi-weekly during the academic year.

SECTION 20

Any action voted upon by the CHHSCC will be determined by the majority.

SECTION 21

If a club/organization representative cannot attend a CHHSCC meeting, it is the representative’s responsibility to find representation for the meeting. Clubs/organizations are allowed no more than two unexcused absences per semester. If a club/organization has more than two unexcused absences the CHHSSC reserves the right to consider the club/organization inactive and may re-allocate any AS funds allocated to the club/organization for the appropriate semester as outlined in Article IX, Section 2 of the bylaws.

SECTION 22

If an officer cannot attend a CHHSCC meeting, it is the officer’s responsibility to notify the President and Secretary 24 hours before the meeting. If an officer has more than 3 unexcused absences per semester the executive board reserves the right to appoint a new officer to fulfill the vacancy via vote of no confidence.

SECTION 23 

Special meetings for extraordinary circumstances may be called by the President or Faculty Advisor, giving members verbal and and/or electronic notice, 48 hours in advance of the meeting. Non-attendance of a special meeting does not count as an absence for attendance/funding purposes.

ARTICLE IX – DISTRIBUTION OF FUNDS

SECTION 24

The CHHSCC Executive Officers are responsible for distributing funds allocated to the CHHSCC by the AS Board of Directors Financial Affairs Committee.

SECTION 25

Each club/organization is eligible for AS funds, with submission of spending plan, completion of one (1) community service project per semester and completion of one (1) fundraiser per semester, providing regular attendance at CHHSCC meetings, with no more than two unexcused absences per semester, plus cooperation and participation in Council activities. In the event a club/organization does not fulfill the requirements for funds the monies will be allocated.

SECTION 26

The council shall reserve an adequate amount of funds each semester to cover its programs, operating costs, and other expenses.

SECTION 27

Recognized organizations must submit a written spending plan prior to receiving funds. The council reserves the right to determine the distribution of organization allocations. All funding transactions will be recorded in the minutes for future reference.

SECTION 28

All monies not otherwise designated shall remain in the Council’s unallocated account.

SECTION 29

Any funds not spent by the individual club/organization during the fall semester will remain in the organization’s allocated funds for the spring semester. Any organization not utilizing any portion of their fall allocation could be subject to revocation of funds.

SECTION 30

Individual clubs/organizations can request supplemental funds from the CHHSCC. If no supplemental funds are available through the CHHSCC, the individual clubs/organizations can request funds from the AS Board of Directors Financial Affairs Committee, in accordance with their policies.

SECTION 31

Club/organization funds shall not be used to purchase or reimburse members for alcoholic beverages.

ARTICLE X – EXECUTIVE COMMITTEE

SECTION 32

The Executive Committee shall consist of the elected and appointed officers, with the advisor serving as a non-voting member.

SECTION 33

The Executive Committee shall meet bi-weekly during the academic year.

SECTION 34

When necessary, Executive Committee business can be conducted via email.

SECTION 35

The Executive Committee shall have general supervision of the affairs of the organization between meetings and is authorized to take action when action must be taken prior to the next meeting.

SECTION 36

The Executive Committee shall report to the membership all actions taken between meetings.

ARTICLE XI – COMMENCEMENT INCENTIVE ELIGIBILITY

SECTION 37

Any student from the College of Health and Human Services is eligible to receive commencement incentive such as a graduation cord.

SECTION 38

Incentive eligibility will be based on a point system designed by college council executive officers.

SECTION 39

Points will consist of attendance at full council meetings, fundraisers, and philanthropic events.

SECTION 40

"Extra Credit" points will be available for any additional events pending approval from college council executive officers.

SECTION 41

Events are subject to change per semester, executives will notify students of upcoming events and the opportunity to accrue points throughout the semester and school year.

SECTION 42

Student must sign in at all events or provide sufficient proof of attendance to receive credit

ARTICLE XII – AMENDMENTS

SECTION 43

Bylaws may be amended by a 2/3 vote of the CHHSCC. The amendment shall be effective in accordance with Article XII, Section 2.

SECTION 44

The Charter may be amended or revised by a two-thirds (2/3) vote of the Associated Students Board of Directors, as specified in Section 73 of the Associated Students Bylaws. All proposed amendments or revisions shall be reviewed by the CHHSCC and the AS Judicial Affairs Council prior to consideration by the Associated Students Board of Directors.

(Adopted 2/10/94, Revised 4/7/97, 4/98, 1/30/02, 5/8/02, 4/29/03, 5/06/03, 4/28/04)

Article I - Name
Article II - Purpose of the Organization
Article III - Membership
Article IV - Student Council
Article V - Executive Officers
Article VI - Meetings
Article VII - Council and Community Service Events
Article VIII - Inspiration Luncheon
Article IX - Amendments
Article X - Removal of Officers
Article XI - Sponsored Events 
Article XII - Parliamentary Authority
Article XIII - Copies Of The Bylaws 
Article XIV - Council Executive Committee (CEC)
Article XV - Finance
Article XVI - Standing Committees

 

ARTICLE I – NAME

SECTION 1

The name of this organization shall be: The Associated Students of the College of Professional Studies and Fine Arts (herein referred to as "CPSFA").

ARTICLE II – PURPOSE OF THE ORGANIZATION

SECTION 2

To promote the interests of the College of Professional Studies and Fine Arts (herein referred to as "PSFA") through San Diego State University (herein referred to as "SDSU"), as defined in sections two (2) through five (5) below.

SECTION 3

To promote Student/Faculty cooperation in the solution of common problems related to or affecting the PSFA.

SECTION 4

To provide assistance and support for the organization of activities and programs for the student organizations and academic departments in PSFA.

SECTION 5

To improve inter- and intra-departmental communication.

SECTION 6

To allocate funds as provided to CPSFA by the Associated Students of SDSU (herein referred to as "A.S.").

ARTICLE III – MEMBERSHIP

SECTION 7

Members of the CPSFA shall be those persons with declared majors or minors in the departments that comprise PSFA, and who are enrolled at SDSU.

SECTION 8

Those departments without declared majors, but under the jurisdiction of PSFA shall be included as members of CPSFA (i.e. Military Science, Aerospace Studies, and Naval Science).

SECTION 9

Each council organization shall participate in at least two (2) Council events and (2) Community Service events per semester as well as the Inspiration Luncheon in the Spring semester.

SECTION 10

Each voting member shall submit at least one (1) article per semester to the Vice-President of Public Affairs for publication in the Council Newsletter.

ARTICLE IV – STUDENT COUNCIL

SECTION 11

The business of CPSFA is conducted by the PSFA College Council (herein referred to as "Council").

SECTION 12

The Council will consist of the following voting members:

  1. One student representative from each recognized on-campus club or organization (herein referred to as "club") in PSFA,
  2. CPSFA representatives to A.S. (herein referred to as "A.S. Reps"),
  3. The Dean of PSFA, or his/her designee,
  4. Executive Officers of the Council and,
  5. Two students-at-large appointed by the Council President.

SECTION 13

Student representatives will be selected by criteria established by their respective club and the PSFA Dean’s Office.

SECTION 14

Each club must send a representative to every Council meeting. Each club will have one vote, regardless of the number of constituents within their respective group.

SECTION 15

Student representatives will vote on all matters pertinent to CPSFA.

SECTION 16

No Council member may represent more than one voting seat or organization at the same time at a Council Meeting, nor may any Executive officer concurrently represent another organization, except as follows:

  1. More than one organization functioning as equal and affiliated organizations may be represented jointly by one voting member having one vote.
  2. Executive Officers may hold the position of Associated Students Representative in the absence of interested parties and at the pleasure of the board.

ARTICLE V – EXECUTIVE OFFICERS

Section 17

Executive Officers of the Council shall be:

  1. President – Under the direction of or with the approval of the Council:
    1. Shall be the official representative of the Council,
    2. Shall be the liaison to all other campus College Councils,
    3. Shall chair Council and Council Executive Committee (herein referred to as "CEC") meetings,
    4. Shall have power to fill, by appointment, all vacancies in the Executive Committee which may occur mid-term, subject to Council approval,
    5. Shall have the power to call for special Council meetings,
    6. Shall initiate special presidential commissions, committees, and/or sub-committees, as needed, to investigate student concerns or functions,
    7. Shall be an ex-officio member to all Council Standing Committees,
    8. Shall be a member of the AS University Council Academic Affairs Board, 
    9. Shall work in cooperation with the Chief Executive Officer and/or Chief Operating Officer on University-wide issues that affect PSFA.
    10. Shall work directly with the Executive Vice President in all matters pertaining to the Inspiration Luncheon
  2. Executive Vice President – Under the direction of or with the approval of the President:
    1. Shall be in charge of all duties of the President in case of absence,
    2. Shall be the chief administrative aide to the President,
    3. Shall be a member of the CEC
    4. Shall chair the Inspiration Luncheon Committee and initiate any additional meetings needed for the event.
    5. Shall be an ex-officio, voting member to all Council meetings,
    6. Shall assist the Council Vice Presidents in their duties when deemed necessary.
  3. Vice President of Finance – Under the direction of or with the approval of the President:
    1. Shall be in charge of all duties of the Executive Vice President in case of absence,
    2. Shall chair the Council Fundraising Committee,
    3. Shall Chair the Council Finance Committee Ad Hoc
    4. Shall be the chief officer in charge of A.S. moneys distributed to the Council,
    5. Shall be an ex-officio member to all Council committees,
    6. Shall be a member of the CEC,
    7. Shall coordinate between the Council and A.S. Board of Directors Financial Affairs Committee,
    8. Shall work in cooperation with the Chief Financial Officer on any University-wide financial issues that affect PSFA.
  4. Vice President of External Affairs – Under the direction of or with the approval of the President:
    1. Shall be the coordinator of all Community Service efforts that the Council will participate with.
    2. Shall prepare and distribute the official Community Service Events Summary at the mid-point of each semester,
    3. Shall chair the Council Community Service Event Committee,
    4. Shall be a member of the CEC,
    5. Shall be an ex-officio, voting member to all Council meetings,
    6. Shall work in cooperation with the Chief President Officer on any University-wide issues that affect PSFA.
  5. Vice President of Internal Affairs – Under the direction of or with the approval of the President:
    1. Shall be responsible for taking and distributing minutes at Council and CEC meetings,
    2. Shall prepare a Council roster, a list of Council Executive Officer’s weekly office hours, a list of club participation in Council and Community Service events, and a list of club attendance to Council meetings,
    3. Shall be in charge of overall office operations,
    4. Shall be a member of the CEC,
    5. Shall chair the Council Morale Committee,
    6. Shall be an ex-officio, voting member to all Council meetings.
    7. Shall be in charge of updating and passing out all Organization Representative Packets.
  6. Vice President of Public Affairs – Under the direction of or with the approval of the President:
    1. Shall chair the Council Public Affairs Committee,
    2. Shall be in charge of all public relations for Council, and, by request, for clubs, departments, and PSFA,
    3. Shall have the responsibility of publicizing Council meetings and events,
    4. Shall be a member of the CEC,
    5. Shall coordinate the Council Display case, Council Bulletin Board, and the Council Club Fair, Spring Fiesta, Homecoming, Future Aztec Day and Commencement.
    6. Shall collect summaries from clubs and publish a Council newsletter a minimum of three times per semester,
    7. Shall be an ex-officio, voting member to all Council meetings.
    8. Shall work in cooperation with the Chief Communications Officer and Chief Operations Officer on any University-wide issues that affect PSFA.
  7. Vice President of Academic Affairs - Under the direction of or with the approval of the President:
    1. Shall chair the Council Academic Affairs Committee,
    2. Shall be a member of the CEC,
    3. Shall be a member of or send a designee to the AS University Council as a non-voting member,
    4. Shall create a semester project that will aid in the improvement of the PSFA College in an academic or administrative capacity to be performed by the Council.
    5. Shall work with the Assistant Dean of Student Affairs to see that students’ academic concerns are brought forth to the Council if necessary, and furthermore, action is taken to resolve those concerns,
    6. Shall be an ex-officio, voting member to all Council meetings,
    7. Shall work in cooperation with the Chief Academic Officer on any University-wide Academic issues that affect PSFA.
  8. Vice President of Intercultural Relations – Under the direction of or with the approval of the President:
    1. Shall promote diversity and awareness through the college.
    2. Shall be an ex-officio, voting member to all Council meetings
    3. Shall work with the Assistant Dean of Student Affairs to see that the needs of culturally diverse students are being met.
    4. Shall coordinate an activity each semester to promote cultural diversity
  9. A.S. Representatives – Under the direction of or with the approval of the President:
    1. Shall be required to send out one (1) monthly email to their respective college regarding A.S. and PSFA updated and information.
    2. Shall be required to hold a minimum of one (1) open forum per semester for their respective college to voice their concerns.
    3. Are responsible to promote the A.S. values within the College of Professional Studies and Fine Arts: professional development, campus community, communication, advocacy, shared governance, service, diversity, and sustainability.

      Officers Eligibility
    4. Any student elected or appointed as an officer on the College Council must be a matriculated student in good standing at San Diego State University with a major within the College of PSFA. 
    5. Any student elected or appointed as an officer on the PSFA College Council must be a matriculated student in good standing at San Diego State University with a major within the College in which they wish to serve.

SECTION 18

An Executive Officer may be any student, provided that his/her major is in PSFA, or that his/her minor is in a department without declared majors but under the jurisdiction of PSFA.

SECTION 19

Executive Officers may be re-elected.

SECTION 20

Executive Officers shall be elected by the students of PSFA at general elections to coincide with the A.S. spring elections.

SECTION 21

All elected Executive Officers shall serve yearly terms. If appointed to fill a vacant Executive Officer position, the appointee will serve until the current term expires.

SECTION 22

Mid-term vacancies in Executive Officer positions shall be filled by appointment by the President with Council approval.

SECTION 23

All Executive Officers must carry an overall GPA of 2.0 in order to run for office, and maintain the aforementioned GPA for the duration of their term. Executive Officers are responsible for providing the Assistant Dean for Student Affairs a copy of an unofficial transcript by the end of the second week of each semester they hold office.

SECTION 24

Each Executive Officer shall participate in at least two (2) Council events and (2) Community Service events per semester as well as the Inspiration Luncheon in the Spring semester.

SECTION 25

Executive Officers may only have two (2) unexcused absences throughout one (1) semester. Three (3) unexcused absences will result in removal from office.

SECTION 26

Any excused absences must be submitted to the President in an arranged manner a minimum of two (2) days before the missed meeting or in the case of an emergency one (1) week after the missed meeting or the absence will be considered unexcused.

SECTION 27

No person may hold more than one (1) position in the PSFA Council, including A.S. representatives.

  1. Unless, no one is nominated or elected for a position; in which case, President may appoint a student representative.

ARTICLE VI – MEETINGS

SECTION 28

Meetings of the Council will be held weekly and will not exceed ninety (90) minutes.

SECTION 29

Meeting hours and dates may be re-scheduled by the Council Executive Committee.

SECTION 30

Absences by club representatives and Executive Officers shall be noted in the minutes of the Council.

SECTION 31

Two (2) unexcused absences by the student representatives will result in the withholding of A.S. funds from their club for a period of one (1) month with an option to appeal the action, in writing, before the Council. Three (3) unexcused absences by student representatives will result in the club’s dismissal from Council and removal of A.S. funds for the remainder of the fiscal year with an option to appeal the action, in writing, before the Council. The funds, which are removed from a club, will be deposited in the Council Unallocated account.

SECTION 32

Excuses must be submitted to the President in an arranged manner a minimum of two (2) days before the missed meeting or the absence will be considered unexcused.

SECTION 33

Quorum will consist of a simple majority of the voting student representatives except during budget meetings. During budget meetings, quorum will consist of a simple majority of the clubs represented on the Council.

ARTICLE VII – COUNCIL AND COMMUNITY SERVICE EVENTS

Council and Community Service events are any events that take place in the community, outside of the campus, which have been approved by the CEC for event participation credit.

SECTION 34

Events associated with Community Service will count towards Community Service event participation credit.

SECTION 35

Events not associated with Community Service will count towards Council event participation credit.

ARTICLE VIII – INSPIRATION LUNCHEON

SECTION 36

The Council will host the Inspiration Luncheon every Spring Semester for all faculty, staff, and administration emphasizing the PSFA College faculty and staff. The official title of the event will be "The Inspiration Luncheon... because even brilliant minds need inspiration".

SECTION 37

Under the direction of the President and Executive V.P the Council will hold a reception that includes refreshments and an awards ceremony while College Organizations hold their exhibits. Invitations are to be made with a personal touch from Council.

SECTION 38

The awards given out will be for faculty and staff that have acted as Inspiration for the different clubs and organizations that make up the Council. Each organization is allowed only one awardee but may invite as many guests as needed.

SECTION 39

All organizations must participate in the exhibits. This is for the organization to exhibit their skills and talents to the rest of the college. This includes but is not limited to pieces of artwork, diagrams, picture displays, information distribution, posters and banners etc.

SECTION 40

The Adelle Gomelsky Student Excellence Award shall be awarded to a previous member of the PSFA College Council who has given an outstanding level of commitment and service and who graduated in the last academic year.

ARTICLE IX – AMENDMENTS

SECTION 41

Articles of this constitution may be amended by a two-thirds (2/3) vote of approval by those present and voting, once quorum is met.

SECTION 42

The Charter may be amended or revised by a two-thirds (2/3) vote of the Associated Students Board of Directors, as specified in Section 74 of the Associated Students Bylaws. All proposed amendments or revisions shall be reviewed by the PSFA College Council and the AS Judicial Affairs Council prior to consideration by the Associated Students Board of Directors

ARTICLE X – REMOVAL OF OFFICERS

SECTION 43

Upon the recommendation of the President, and a majority vote of the Council, an Executive Officer may be removed from his/her position.

SECTION 44

An Executive Officer may also be removed by a two-thirds (2/3) vote for a recall during a special election of PSFA.

ARTICLE XI – SPONSORED EVENTS

SECTION 45

The Council and its member organizations agree to follow the policies and regulations for events listed in the STUDENT ORGANIZATION HANDBOOK.

ARTICLE XII – PARLIAMENTARY AUTHORITY

SECTION 45

All meetings of the Council shall be conducted according to parliamentary procedure outlined in "Robert’s Rules of Order" unless specifically addressed within these Bylaws or the Constitution.

ARTICLE XIII – COPIES OF THE BYLAWS

SECTION 45

The Vice President of Internal Affairs shall prepare a sufficient number of up-to-date copies of the Bylaws so that they are available to members of the Council and to other interested parties.

ARTICLE XIV – COUNCIL EXECUTIVE COMMITTEE (CEC)

SECTION 46

The CEC will consist of the following voting members:

  1. Officers,
  2. The Dean or his/her designee,
  3. A.S. Reps,
  4. Students-at-large appointed by the President.

SECTION 47

Purpose:

  1. The CEC should meet in the beginning of each semester and review the goals for that semester.
  2. Business or action to be taken at the regular meeting of the Council should be considered by the CEC and, if necessary, recommendations should be made. 
    1. The CEC will be responsible to make any recommendations to the Council regarding university academic, administrative, or faculty affairs, and student government, or any other issue affecting the students, faculty, administration, or operation of PSFA.
  3. It shall enforce all bylaws, rules, and action or directives from the Council. 
  4. The CEC shall act in the place of the Council during fall, winter, spring, and summer breaks.

SECTION 48

The President of the Council shall serve as Chairperson of the CEC.

SECTION 49

The CEC shall meet as needed, upon recommendation of the President.

SECTION 50

The members of the CEC shall serve until the next regularly scheduled election of the Council.

ARTICLE XV – FINANCE

SECTION 51

Budget concerns for each club will be based upon the following criteria:

  1. Interaction within the club’s specific professional area,
  2. Attendance at a minimum of four (4) Council events per academic year,
  3. Attendance at a minimum of four (4) Community Service events per academic year.
  4. Attendance and participation at the Inspiration Luncheon.

SECTION 52

Any club not spending 40% of their allocated budget by the end of the fall semester will have their moneys frozen and, possibly pulled, to be re-allocated by the Finance Committee to clubs that will utilize it without written permission from the Vice President of Finance.

SECTION 53

Funded clubs shall be required to submit one (1) budget per fiscal year. Budgets not received by the announced due date will result in no funding for the following semester without a reasonable excuse. Budget waivers must be approved first by the Vice President of Finance and then by Council consensus.

SECTION 54

Any club that receives on-campus status granted by the Center for Student Involvement (herein referred to as "CSI") will be eligible for funding through the Council.

  1. Any new club that has not previously been granted on-campus status through the CSI will be eligible for funding through this Council after the club has been represented on Council for a period of one semester.
  2. A dormant club, defined as any club given on-campus status by the CSI represented on the Council that has been previously allocated funds, but has not been active during the previous two consecutive semesters, will receive eligibility after fulfilling the requirements in a one (1) month probationary period. The requirements in that month are:
    1. A representative from the club must meet with the CEC,
    2. Perfect attendance to four (4) consecutive Council meetings,
    3. Participation in one (1) Council or Community Service event,
    4. Meet approval of the Council.

    Funding is conditional provided there are moneys available in the Council reserve account, held in trust by the A.S.

SECTION 55

Clubs shall be placed on a probationary status for a period of one (1) month following two (2) unexcused absences. During that time, the club representative, president, and advisor will be notified by the Council President regarding the club’s probationary status.

SECTION 56

A club that does not maintain representation on Council shall result in their allocated funds being confiscated upon approval by Council, whereby moneys will be transferred to the Council "Unallocated" account.

ARTICLE XVI – STANDING COMMITTEES

SECTION 57

The Council Fundraising Committee shall:

  1. Consist of the following members:
    1. The Vice President of Finance who shall serve as chairperson, and
    2. A minimum of four (4) Council representatives.
  2. Plan and implement at least one (1) fundraiser per semester, which will benefit the Council. The moneys attained shall be used for any expenses, including those not covered by A.S. allocated funds, which are necessary for the success of the Council.
  3. Meet during Council meetings and when deemed necessary by the Vice President of Finance with the approval of the President.

SECTION 58

The Council Finance Committee shall:

  1. Consist of the following members:
    1. The Vice President of Finance who shall serve as chairperson,
    2. The Council President,
    3. One (1) A.S. Rep, and
    4. Three (3) Council representatives.
  2. Review the Council IRA proposals and make recommendations regarding those proposals to the Dean of PSFA.
  3. Review all requests for A.S. moneys. The Council Finance Committee will serve as an advisory body to the Council.
  4. Meet during Council meetings and when deemed necessary by the Vice President of Finance with the approval of the President.

SECTION 59

The Council Community Service Event Committee shall:

  1. Consist of the following members:
    1. The Vice President of External Affairs, who shall serve as chairperson, and
    2. A minimum of four (4) Council representatives.
  2. Plan and implement the various Community Service events in which the Council participates,
  3. Meet during Council meetings and when deemed necessary by the Vice President of External Affairs with the approval of the President.

SECTION 60

The Council Morale Committee shall:

  1. Consist of the following members:
    1. The Vice President of Internal Affairs who shall serve as chairperson, and
    2. A minimum of four (4) Council representatives.
  2. Plan ways for the Council meetings to be enjoyable.
  3. Plan for food and beverages at Council meetings when appropriate.
  4. Meet during Council meetings and when deemed necessary by the Vice President of Internal Affairs with the approval of the President.

SECTION 61

The Council Public Affairs Committee shall:

  1. Consist of the following members:
    1. The Vice President of Public Affairs, who shall serve as chairperson, and
    2. A minimum of four (4) Council representatives.
  2. Be responsible for promoting inter- and intra-departmental and PSFA communications.
  3. Maintain the Council Bulletin Board and coordinate the Council newsletter.
  4. Meet during Council meetings and when deemed necessary by the Vice President of Public Affairs, with the approval of the President.

SECTION 62

The Council Academic Affairs Committee shall:

  1. Consist of the following members:
    1. The Vice President of Academic Affairs, who shall serve as chairperson,
    2. The Executive Vice President,
    3. A minimum of two (2) A.S. Reps, and
    4. A minimum of four (4) Council representatives.
  2. Work to find solutions to students’ academic concerns in a timely manner,
  3. Meet during Council meetings and when deemed necessary by the Vice President of Academic Affairs, with the approval of the President.
  4. Create a semester project that will aid in the improvement of the PSFA College in an academic or administrative capacity to be performed by the Council.

(Revised 02/07/2012)

Foreword
Preamble
Article I - Name
Article II - Purpose 
Article III - Members 
Article IV - Officers 
Article V - Meetings 
Article VI - Executive Board
Article VII - Financial Regulations
Article VIII - Parlimentary Authority 
Article IX - Amendment of Bylaws 

 

FOREWORD

These bylaws shall be in support of the Bylaws of the Associated Students of San Diego State University and, when in conflict, shall be subordinate to them. The bylaws now and hereinafter shall define the purpose, policies and procedures of the College of Sciences Student Council of San Diego State University and shall be binding to all of its members and the organizations under its auspices.

PREAMBLE

We, the Students of the College of Sciences of San Diego State University, having solemnly resolved in the course of our pursuit of higher education to establish a well-informed and sound representative government that advocates the advancement of science, defends scientific freedom, encourages scientific responsibility, and supports scientific education and outreach for the betterment of not only ourselves, our college, and our university, but all humanity, do hereby ordain and establish these bylaws for the College of Sciences Student Council of San Diego State University.

ARTICLE I – NAME

SECTION 1

The name of this organization shall be the College of Sciences Student Council of San Diego State University, which shall hereinafter be referred to as the College of Sciences Student Council.

ARTICLE II – PURPOSE

SECTION 2

The purpose of the College of Sciences Student Council shall be to serve as the representative government for the students of the College of Sciences at San Diego State University on all issues and matter pertaining to them; to advance their interests; to advocate their rights; and to oversee, manage and distribute all financial resources placed in its charge or under its auspices on their behalf in a fair and open manner.

ARTICLE III – MEMBERS

SECTION 3

Membership

  1. The members of the College of Sciences Student Council shall be its officers, one representative from each recognized student organization designated as an academic major-related organization affiliated with the College of Sciences by the Office of Student Life and Leadership, and four student-at-large members appointed by the Executive Board.
  2. The ex-officio members the College of Sciences Student Council shall be the Dean of the College of Sciences (or his/her designee), the Assistant Dean for Student Affairs of the College of Sciences (or his/her designee), the Associated Students President (or his/her designee), the Associated Students Executive Vice President (or his/her designee), the Associated Students Vice President of External Relations (or his/her designee), the Associated Students Vice President of Financial Affairs (or his/her designee), the Associated Students Vice President of University Affairs (or his/her designee), and the Associated Students University Council Representative(s) for the College of Sciences.

SECTION 4

Duties of Membership

  1. Members shall attend all regular and special meetings of the College of Sciences Student Council.
  2. Members shall attend and participate in at least one community service event that is planned and organized by the Vice President of Community Service each semester.
  3. Members shall attend and participate in at least one additional event that is planned and organized by the College of Sciences Student Council each semester.

SECTION 5

Qualifications and Eligibility for Membership

  1. Members must be either a matriculated undergraduate or graduate student enrolled no less than part-time at San Diego State University with a declared major, minor or pre-major in one of the academic departments or degree-issuing programs within the College of Sciences during their term of membership.
  2. Members must be in good academic standing as defined by the Office of the Registrar, and thus shall not be on any type of academic probation during their term of membership.
  3. Under no circumstances shall any member, including those serving as ex-officio members, be allowed to occupy more than one voting seat on the College of Sciences Student Council at any given time.

 

ARTICLE IV – OFFICERS

SECTION 6

Officers

The officers of the College of Sciences Student Council shall be a President, an Executive Vice President, a Vice President of Finance, a Vice President of Public Relations, a Vice President of Community Service, a Secretary, and four (4) A.S. Representatives.

SECTION 7

Duties of Office

  1. The officers shall have both the authority and responsibility to perform the duties of office prescribed by these bylaws and by the parliamentary authority adopted by the College of Sciences Student Council.
  2. The President shall:
    1. Preside as chair at all regular and special meetings of the College of Sciences Student Council and its Executive Board; 
    2. Serve as an ex-officio member of all standing and special committees of the College of Sciences Student Council, unless otherwise stated in these bylaws; 
    3. Serve as the official liaison of the College of Sciences Student Council to the Office of the Dean of the College of Sciences and meet regularly with the Dean of the College of Sciences;
    4. Serve as a member of the AS Academic Affairs Board, regularly attend its meetings and serve as the official liaison of the College of Sciences Student Council to the AS Academic Affairs Board; and
    5. Serve as the official liaison of the College of Sciences Student Council to all other college councils at San Diego State University.
  3. The Executive Vice President shall:
    1. In the absence of the President, have the authority and responsibility to perform the duties of the President and, in the case of a vacancy in the office of the President, shall succeed to the office of the President for the remainder of the unexpired term;
    2. Serve as a member of the Executive Board;
    3. Serve as an ex-officio member of all standing and special committees of the College of Sciences Student Council, unless otherwise stated in these bylaws;
    4. Serve as the official liaison of the College of Sciences Student Council to the Office of the Assistant Dean for Student Affairs of the College of Sciences and meet regularly with the Assistant Dean for Student Affairs of the College of Sciences;
    5. Serve as the official liaison of the College of Sciences Student Council to Associated Students Chief Justice and the Associated Students Judicial Affairs Council;
    6. Maintain these bylaws by periodically reviewing them and, when deemed necessary, shall prepare and submit to the College of Sciences Student Council a list of proposed amendments to these bylaws;
    7. Prepare and distribute an up-to-date copy of these bylaws to the members of the College of Sciences Student Council at its first regular meeting held each semester; 
    8. prepare and make an orientation-style presentation to the College of Sciences Student Council at its first regular meeting of the fall semester each academic year that introduces its members to its scope and purpose as a governing body within Associated Students, how it operates, including an introduction to Robert’s Rules of Order and these bylaws, and their role within the College of Sciences Student Council; and
    9. In conjunction with the Assistant Dean for Student Affairs of the College of Sciences, verify at the beginning of each semester that both the members of the College of Sciences Student Council and its officers meet the qualifications and eligibility requirements for membership and/or office as stated in Article III Section 3 and Article IV Section 3 of these bylaws, respectively, and report the failure of any member or officer to meet these requirements to the College of Sciences Student Council by its third regular meeting of the semester.
  4. The Vice President of Finance shall:
    1. Serve as the treasurer of the College of Sciences Student Council;
    2. Serve as a member of the Executive Board;
    3. Serve as the official liaison of the College of Sciences Student Council to the Associated Students Vice President of Financial Affairs, the Associated Students Business Office and the Associated Students Board of Directors Financial Affairs Committee; 
    4. Serve as the official liaison of the College of Sciences Student Council to the treasurers of the recognized student organizations under its auspices;
    5. Prepare and make monthly reports to College of Sciences Student Council on its financial position;
    6. Attend one of the mandatory orientation workshops on student organization funding held by Associated Students during the fall semester each academic year; 
    7. Prepare and make an orientation-style presentation to the College of Sciences Student Council that introduces its members to the financial rules and regulations of the College of Sciences Student Council and those of Associated Students by the third regular meeting of the fall semester each academic year; 
    8. Attend one of the mandatory annual budget review workshops held by Associated Students during the spring semester each academic year;
    9. Prepare and submit to the College of Sciences Student Council a preliminary recommendation on the annual budget request for its funding from Associated Students for the fiscal year following his or her term no less than three weeks prior to the deadline when the final budget request must be submitted to the Associated Students Business Office;
    10. Meet with the Associated Students Financial Affairs Board during their annual budget hearings held in the spring semester each academic year in order to present and discuss the College of Sciences Student Council’s annual budget request for funding from Associated Students for the next fiscal year; and
    11. Prepare and submit to the College of Sciences Student Council a preliminary recommendation on the annual allocation of Instructionally-Related Activities funds designated for the College of Sciences for the fiscal year following his or her term no less than three weeks prior to the deadline when the final recommendation must be submitted to the Dean of the College of Sciences.
  5. The Vice President of Marketing shall:
    1. Serve as a member of the Executive Board;
    2. Serve as the official liaison of the College of Sciences Student Council to the Associated Students Marketing & Communications Coordinator; 
    3. Publicize the activities of the College of Sciences Student Council through the use of electronic and print media;
    4. Plan and organize the annual meet and greet between the students, faculty and staff within the College of Sciences, which is sponsored by the College of Sciences Student Council and held during the fall semester each academic year; and
    5. Plan and organize the participation of the College of Sciences Student Council in the student organization expositions held by the Office of Student Life and Leadership each fall and spring semester.
  6. The Vice President of Community Service shall:
    1. Serve as a member of the Executive Board;
    2. Serve as the official liaison of the College of Sciences Student Council to the Associated Students Community Service Commissioner;
    3. Prepare and distribute an up-to-date list of ongoing and/or upcoming community service opportunities available in the San Diego area to the members of the College of Sciences Student Council by its third regular meeting each semester;
    4. Plan and organize at least two community service events each semester that the members of the College of Sciences Student Council and the members of its affiliated organizations can attend and participate in; and
    5. Prepare and make a report to the College of Sciences Student Council on its members’ record of attendance and participation in community service events at the last regular meeting of each fall and spring semester.
  7. The Secretary shall:
    1. Serve as the secretary of the College of Sciences Student Council and its Executive Board;
    2. Serve as a member of the Executive Board;
    3. Serve as the official liaison of the College of Sciences Student Council to the Secretary of the Associated Students University Council; and
    4. Prepare and make monthly reports to the College of Sciences Student Council on its members’ records of attendance at regular and special meetings.
  8. The four (4) A.S. Representatives shall:
    1. Be required to send out one (1) monthly email to their respective college regarding A.S. and College of Sciences Student Council updates and information.
    2. Be required to hold a minimum of one (1) open forum per semester for their respective college to voice their concerns.
    3. Be responsible to promote the A.S. values within the College of Sciences: professional development, campus community, communication, advocacy, sharing governance, service, diversity, and sustainability.

SECTION 8

Qualifications and Eligibility for Office

  1. No person may hold more than one (1) position in College of Sciences Council, including A.S. and organization representatives.
  2. Any student elected or appointed as an officer of the College Council must be a matriculated student in good standing at San Diego State University with a major within the College in which they which to serve.
  3. Officers shall meet the regular qualifications and eligibility requirements for membership to the College of Sciences Student Council as stated in Article III Section 3 of these bylaws during their term of office.
  4. Neither the President, the Executive Vice President, or the Vice President of Finance shall be on any type of disciplinary probation during their term of office.
  5. Neither the President, the Executive Vice President, or the Vice President of Finance shall be allowed to serve as an officer for any recognized student organization affiliated with the College of Sciences Student Council during their term of office.

SECTION 9

Election and Term of Office

  1. The officers of the College of Sciences Student Council shall be elected by ballot to serve for one calendar year or until their successors are elected, and their term of office shall begin at the close of the last regular meeting of College of Sciences Student Council held during the spring semester each academic year. 
  2. The officers shall be elected annually at the third-to-last regular meeting of the College of Sciences Student Council held during the spring semester each academic year.
  3. The secondary ballot election procedure outlined in Robert’s Rules of Order Newly Revised shall be used each year at the annual election of officers and, if necessary, at any special election. Under this election procedure, balloting for each office immediately follows nominations from the floor for that office. The ballots are counted for one office and the result of that election is announced --- after repeated balloting, if necessary --- before the next office to be voted upon is opened to nominations from the floor.
  4. The officers shall be elected at the annual election of officers in the following order: President, Executive Vice President, Vice President of Finance, Vice President of Public Relations, Vice President of Community Service and then Secretary.
  5. No less than two minutes shall be allotted for each nominee of a given office to obtain the floor and address the College of Sciences Student Council before the balloting for that office begins. 
  6. When only one candidate is nominated for an office that candidate may be elected by a voice vote instead of by ballot.

SECTION 10

Vacancies of Office

  1. If the office of the President becomes vacant for any reason before the previous President’s regular term of office has expired, then the vacancy in office of the President shall be filled by the currently serving Executive Vice President.
  2. If any office other than that of the President becomes vacant for any reason before the previous officer’s regular term of office has expired, then the vacancy in the office shall be filled by an appointee of the President who meets the qualifications and eligibility requirements for office stated in Article IV Section 3 of these bylaws and is approved by a majority vote of the College of Sciences Student Council.
  3. In the event that the offices of the President and the Executive Vice President become vacant at the same time for any reason before the previous President’s and Executive Vice President’s term of office has expired, then the vacancies in the office of the President and the Executive Vice President shall be filled by electing a new President and Executive Vice President during a special election held at the next regular meeting of the College of Sciences Student Council. Only currently serving members of the College of Sciences Student who meet the regular qualifications and eligibility requirements for office as stated in Article IV Section 3 of these bylaws shall be eligible to be nominated for office during the special election.

ARTICLE V – MEETINGS

SECTION 11

Regular Meetings

Regular meetings of the College of Sciences Student Council shall be held each fall and spring semester during the academic year on a weekly basis every Wednesday beginning on the first Wednesday following the last day to add classes until the Wednesday before the last day of classes before final examinations, unless otherwise ordered by the College of Sciences Student Council.

SECTION 12

Special Meetings

Special meetings of the College of Sciences Student Council may be called by the President with the approval of a majority vote by the Executive Board and shall be called upon the written request of seven members of the College of Sciences Student Council. The purpose of the meeting shall be stated in the call. Except in cases of emergency, at least seven days’ notice shall be given. No business shall be transacted except that mentioned in the call of the special meeting.

SECTION 13

Quorum

Nine members of the College of Sciences Student Council shall constitute a quorum at all regular and special meetings.

SECTION 14

Attendance

  1. Members shall attend all regular and special meetings for a minimum of fifty minutes starting from the meeting time established in the call of the meeting or until the meeting is adjourned, whichever occurs first.
  2. Members arriving late to a regular or special meeting after the roll has been called shall have a one-half unexcused absence applied to their record of attendance by the Secretary.
  3. Members leaving early from a regular or special meeting before the fifty minute minimum attendance requirement has been met or before the meeting has been adjourned shall have a one-half unexcused absence applied to their record of attendance by the Secretary.
  4. Members with more than one (1) unexcused absence and/or more than two (2) excused absences on their record of attendance at regular and special meetings in any given semester may be removed from the membership of the College of Sciences Student Council.
  5. Acceptable excuses for a member’s absence at any regular or special meeting may include, but not be limited to, prior engagements, emergencies, and conflicts with the member’s ability to perform his or her duties and/or responsibilities to the College of Sciences Student Council. For prior engagements, a member must notify the Secretary in writing no less than three days in advance of the expected absence. For emergencies, the member must notify the Secretary no later than seven days after the absence occurs. In the case of appeals or when deemed necessary by the Secretary, the excuse for a member’s absence shall be reviewed for approval by the Executive Board.

SECTION 15

Public Comment

No less than five minutes at all regular and special meetings shall be allotted for non-members to obtain the floor and address the College of Sciences Student Council. Non-members who are students within the College of Sciences shall receive first priority in the list of speakers for these public comments.

ARTICLE VI – EXECUTIVE BOARD

SECTION 16

Membership

  1. The members of the Executive Board shall be the officers of the College of Sciences Student Council. 
  2. The Assistant Dean for Student Affairs of the College of Sciences shall be an ex-officio member of the Executive Board.

SECTION 17

Powers and Duties

  1. The Executive Board shall have the authority and responsibility to act on behalf of the College of Sciences Student Council when it is not meeting regularly. When any such action is taken by the Executive Board, the minutes of the meeting in which the action was taken shall be distributed to and reviewed by the College of Sciences Student Council at its next regular meeting.
  2. The Executive Board shall determine the agenda (or order of business) for all regular and special meetings of the College of Sciences Student Council.
  3. The Executive Board shall appoint four student-at-large members to the College of Sciences Student Council who meet the regular qualifications and eligibility requirements for membership as stated in Article III Section 3

SECTION 18

Regular Meetings

Regular meetings of the Executive Board shall be held no less than biweekly during the fall and spring semester each academic year beginning on the week of the first day of classes until the week of the last day of classes before final examinations, unless otherwise ordered by the College of Sciences Student Council.

SECTION 19

Special Meetings

Special meetings of the Executive Board may be called by the President and shall be called upon the written request of three members of the Executive Board. The purpose of the meeting shall be stated in the call. Except in cases of emergency, at least seven days’ notice shall be given. No business shall be transacted except that mentioned in the call of the special meeting.

SECTION 20

Quorum

Five members of the Executive Board shall constitute a quorum at all regular and special meetings.

ARTICLE VII – FINANCIAL REGULATIONS

SECTION 21

Annual Budget

  1. The annual budget request for funding from Associated Students shall be approved by a two-thirds vote of the College of Sciences Student Council before its submission to the Associated Students Business Office during the spring semester each academic year.
  2. No less than one-half of the total amount of funds sought in the annual budget request for funding from Associated Students shall be allocated to recognized student organizations affiliated with the College of Sciences Student Council.
  3. Recognized student organizations who are seeking an allocation of funds in the annual budget request for funding from Associated Students shall submit to the Vice President of Finance a preliminary budget that outlines how their funding will be utilized in the next fiscal year. Those organizations who fail to do so by the deadline announced by the Vice President of Finance will not receive an allocation of funds in the preliminary budget request recommendation made and submitted to the College of Sciences Student Council by the Vice President of Finance.

SECTION 22

Eligibility for Funds

Recognized student organizations designated as an academic major-related organization affiliated with the College of Sciences by the Office of Student Life and Leadership who maintain their membership within the College of Sciences Student Council shall be eligible to receive funding.

SECTION 23

Request of Funds

Recognized student organizations eligible to receive funding in accordance with Article VII Section 2 of these bylaws may make a request for funding from the College of Sciences Student Council’s unallocated account at any regular or special meeting, provided the request has been submitted in writing to the Vice President of Finance at least seven days prior to the meeting at which the request will be reviewed.

SECTION 24

Disbursement of Funds

Any person requesting a reimbursement for expenditures through funding allocated to the College of Sciences Student Council or one of its affiliated recognized student organizations must submit a properly formatted check request and any supporting documentation required by Associated Students to the Vice President of Finance before the funds can be released. Upon receiving a properly formatted check request with supporting documentation, the Vice President of Finance shall review the request at the next regular meeting of the College of Sciences Student Council. Following its review, a majority vote by the College of Sciences Student Council in favor of approving the check request shall authorize the Vice President of Finance to release the requested funds. Once approved, the Vice President of Finance shall have the Assistant Dean for Student Affairs of the College of Sciences sign the check request and then submit it, along with its supporting documentation, to the Associated Students Business Office in a timely manner.

SECTION 25

Reallocation of Funds

  1. Recognized student organizations provided an allocation of funds in the annual budget who fail to elect or appoint a representative to the membership of the College of Sciences Student Council and/or fail to inform the President who their designated representative is by the third regular meeting of the fall semester each academic year shall have their funds seized and reallocated to the College of Sciences Student Council’s unallocated account, unless otherwise ordered by the College of Sciences Student Council.
  2. Recognized student organizations provided an allocation of funds in the annual budget who fail to spend at least twenty-five percent of their funds during the fall semester each academic year shall have twenty-five percent of their funds seized and reallocated to the College of Sciences Student Council’s unallocated account at the beginning of the spring semester, unless otherwise ordered by the College of Sciences Student Council.
  3. Recognized student organizations provided an allocation of funds who fail to spend their funds by the third-to-last regular meeting of the spring semester each academic year must submit in writing to the Vice President of Finance by the second-to-last regular meeting of the spring semester a proposed list of expenditures for which their remaining funds will be spent. Those organizations who fail to do so shall have their remaining funds seized and reallocated to the College of Sciences Student Council’s unallocated account, unless otherwise ordered by the College of Sciences Student Council.
  4. Recognized student organizations provided an allocation of funds who fail to elect or appoint new representative to the membership of the College of Sciences Student Council by the third regular meeting following a vacancy in their voting seat shall have their remaining funds seized and reallocated to the College of Sciences Student Council’s unallocated account, unless otherwise ordered by the College of Sciences Student Council.

ARTICLE VIII – PARLIMENTARY AUTHORITY

The rules contained in the latest edition of Robert’s Rules of Order Newly Revised shall govern the College of Sciences Student Council in all cases to which they are applicable and in which they are not inconsistent with these bylaws, any special rules of order the College of Sciences Student Council may adopt, and the Bylaws of the Associated Students of San Diego State University.

ARTICLE IX – AMENDMENT OF BYLAWS

The Charter may be amended or revised by a two-thirds (2/3) vote of the Associated Students Board of Directors, as specified in Section 73 of the Associated Students Bylaws. All proposed amendments or revisions shall be reviewed by the CSSC Council and the AS Judicial Affairs Council prior to consideration by the Associated Students Board of Directors.

(Revised 12/2/13, 12/1/14)

Foreword
Preamble
Article I - Name
Article II - Membership
Article III - Eligibility
Article IV - Unclassified Student Council
Article V - Officers
Article VI - Undeclared College Council Codes
Article VII - Distribution of Funds
Article VIII - Amendments

FOREWORD

These Bylaws shall be in support of the Bylaws of the Associated Students of San Diego State University and, when in conflict, shall be subordinate to that of the Associated Students of San Diego State University Bylaws. The Bylaws now and hereinafter shall define the purpose and policies of the Association and shall be binding to all members and organizations under the auspices of the Undeclared College Council.

PREAMBLE

We, the members of the Undeclared College Council, in order to advance the interests of the undeclared student body throughout the University, to promote student participation and involvement in clubs and organizations within the University, to organize social, cultural, and academic activities and/or programs, to provide assistance and support for the activities and programs sponsored by our Council and Division of Undergraduate Studies department, to promote resources to help students declare a major and to allocate funds as provided to the Undeclared College Council, do hereby ordain and establish these Bylaws.

ARTICLE I – NAME

SECTION 1

The name of this organization shall be the Undeclared College Council (UCC).

ARTICLE II – MEMBERSHIP

SECTION 2

Membership of the council shall be those persons, admitted as any major, who are currently enrolled at San Diego State University. Students who choose to become active members are deemed voting members of the council.

SECTION 3

Those students who are elected or appointed to an Executive Office by the Undeclared College Council.

SECTION 4

Those student(s) who have been elected Undeclared Representative(s) to the Associated Student Council.

ARTICLE III – ELIGIBILITY

SECTION 5

Members shall be currently enrolled as regular matriculated students at San Diego State University.

SECTION 6

Members shall maintain good academic standing (2.0 G.P.A.) with San Diego State University throughout the duration of her/his term as representative or officer.

SECTION 7

Members shall not be on either academic or disciplinary probation.

SECTION 8

SDSU students of any major may participate in the Undeclared College Council. Students of declared majors may run for designated executive positions on the Council. All Undeclared students may run for any position.

ARTICLE IV – UNCLASSIFIED STUDENT COUNCIL

SECTION 9

The Undeclared College Council shall consist of:

  1. Six (6) Executive Officers
    1. President
    2. Executive Vice President
    3. Vice President of Finance
    4. Vice President of Internal Affairs
    5. Vice President of Marketing
  2. The representative(s) to the Associated Students Council.
  3. The Undeclared Major Advisor or designee.

SECTION 10

Meetings & Attendance

  1. Incoming Executive Officers of the Undeclared College Council will determine meeting times at the beginning of the semester.
  2. Meeting hours and dates may be re-scheduled by Undeclared College Council or the Executive Officers.
  3. A quorum shall consist of a simple majority of the voting Representatives of Undeclared College Council.
  4. Excuses must be submitted in writing to the Vice President within (1) week of meeting missed or the absence will be considered unexcused.
  5. Absences by Representatives and Executive Officers will be noted in the Undeclared College Council Minutes.
  6. Three (3) unexcused absences by Representatives and/or Executive Officers will result in dismissal with option to appeal.
  7. A total of five (5) absences, excused or unexcused, will result in removal from the Council with the opportunity to appeal.

SECTION 11

Appeals

  1. All council members have the option to appeal unexcused absences or removal from the council.
  2. To appeal unexcused absence, the member will submit a written request and reason for absence to the Vice President and will be added to the following week’s agenda in order to be voted on by the council.
  3. To appeal removal from the council, the member will submit a written request to be on the following week’s agenda where they can present their case and have it voted on by the council.

SECTION 12

Elections

  1. Officers may be re-elected and may serve no more than three (3) consecutive terms in the same office.
  2. A majority of the votes cast shall be necessary to elect officers to any position on Undeclared College Council.
  3. Officers shall be elected by secret ballot unless there is only one candidate for that particular office.
  4. Eligible voters include all Undeclared College Council members, the President of Undeclared College Council, as well as A.S. Council representatives-elect.representatives-elect.

ARTICLE V – OFFICERS

SECTION 13

The Executive Officers of the Undeclared College Council shall be President, Executive Vice President, Vice President of Finance, Vice President of Internal Affairs, Vice President of Marketing, and Associated Students Council Representative(s).

SECTION 14

All Executive Officers of the Associated Students of the Undeclared College Council shall be responsible for the following:

  1. Shall create and maintain a transitional informational notebook/file for the succeeding officer.
  2. Shall be present at all Undeclared College Council Meetings. If an executive officer is absent from three (3) meetings without submitting an excused absence form either before or within seven (7) days after the absence in question, it is at the Council’s discretion to remove said officer.
  3. Shall only hold one position within the UCC (unless no other candidates are running for the desired position).
  4. Shall be a matriculated student in good standing at San Diego State University with any major.

SECTION 15

The President shall:

  1. Be the official representative of the Undeclared College Council including all students with undeclared majors.
  2. Chair the Undeclared College Council meetings.
  3. Be the liaison to all campus College Councils.
  4. Be the liaison to the Division of Undergraduate Studies.
  5. Have the power to call for special Undeclared College Council meetings, in which quorum must be present.
  6. Be in the case of vacancy: 
    1. A non-voting member of Associated Students University Council.
      1. In charge of the distribution of the duties of open Executive Officer seats.
  7. Vote to make or break ties/two-thirds, and in voting for new executive officers.
  8. Shall confirm room reservations for Undeclared College Council meetings by the end of the previous semester.

SECTION 16

The Executive Vice President shall:

  1. Be the chief administrative aide to the President.
  2. Assume responsibilities for all duties of the President in case of absence.
  3. Be responsible for all student organization outreach and promotion for the Undeclared College Council.
  4. Facilitate concerns and recommendations brought forth by the students of the Undeclared College Council.

SECTION 17

The Vice President of Finance shall:

  1. Be responsible for all duties of the President in case of the Executive Vice President’s absence.
  2. Take the responsibility for A.S. monies distributed to the UCC for events, activities, scholarships, etc.
  3. Be the liaison between the Undeclared College Council and the Associated Students Board of Directors Financial Affairs Committee.
  4. Act and enforce all finance codes and responsibilities.
  5. Provide written procedures to Undeclared College Council Representatives on how to utilize Associated Students financial allocations.
  6. Create and maintain an Undeclared College Council financial report monthly to the Undeclared College Council.
  7. Turn in the next fiscal year’s budget to the A.S. Financial Affairs Committee before the Financial Affairs Committee’s deadline.

SECTION 18

The Secretary shall:

  1. Be responsible for all duties of the President in case of the Vice President of Finance’s absence.
  2. Be responsible for the production and distribution of meeting minutes and agenda.
  3. Maintain an adequate record of attendance and report any violations to the Executive Vice President.
  4. The Secretary shall maintain an updated record of UCC officers and representatives, and student organizations recognized and classified within the undeclared student body, including but not limited to officer contact information, meeting schedules, and organization fact sheets.

SECTION 19

The A.S. Council Representative(s) shall:

  1. Be required to attend all Undeclared College Council meetings.
  2. Submit any excuses to the Vice President within one (1) week of absence.
  3. Give weekly report to A.S. University Council on UCC activities.
  4. Give a weekly report to Undeclared College Council on A.S. University Council activities.
  5. Be required to send out one (1) monthly email to the student body regarding A.S. and UCC updates and information.
  6. Be required to hold a minimum of one (1) open forum per semester for undeclared students to voice their concerns.
  7. Be responsible for promoting the following A.S. values within the Undeclared College Council: professional development, campus community, service, shared governance, and diversity.

SECTION 20

Officers Eligibility

  1. Any student elected or appointed as an officer on the Undeclared College Council must be a matriculated student in good standing at San Diego State University in any major. 
  2. A.S. Representatives:
    1. Shall be required to send out one (1) monthly email to Undeclared students regarding A.S. and Undeclared updates and information.
    2. Shall be required to hold a minimum of one (1) open forum per semester for Undeclared students to voice their concerns.
    3. Are responsible to promote the A.S. values with Undeclared students: professional development, campus community, communication, advocacy, shared governance, service, diversity, and sustainability.
  3. Executive Officers:
    1. No person may hold more than one (1) position in the Undeclared College Council, including A.S. and organization representatives.

Any student elected or appointed as an officer on the Undeclared College Council must be a matriculated student in good standing at San Diego State University without a major.

ARTICLE VI – UNDECLARED COLLEGE COUNCIL CODES

SECTION 21

Parliamentary Code

  1. All meetings of Undeclared College Council shall be conducted according to parliamentary procedure outlines by "Robert’s Rules of Order."

ARTICLE VII – DISTRIBUTION OF FUNDS

SECTION 22

The Undeclared College Council will be responsible for allocating funds given by the AS Board of Directors Financial Affairs Committee with approval by two-thirds of the Council.

ARTICLE VIII – AMENDMENTS

SECTION 23

Articles of these Bylaws may be amended by the Undeclared College Council by a two- thirds (2/3) vote of approval of those present. There must be a quorum of the voting membership present.

SECTION 24

In order for these Bylaws to remain in force, they must be reviewed, revised and affirmed by Undeclared College Council and signed by the President of Undeclared College Council.

SECTION 25

The Charter may be amended or revised by a two-thirds (2/3) vote of the Associated Students Board of Directors, as specified in Section 73 of the Associated Students Bylaws. All proposed amendments or revisions shall be reviewed by the Undeclared College Council and the AS Judicial Affairs Council prior to consideration by the Associated Students Board of Directors.

(Added 4/17/02, Revised 12/02/09, 4/14/10, 11/30/11, 4/11/12, 2/20/13, 12/1/14, 12/07/15)

Section 1 - Purpose
Section 2 - Jurisdiction
Section 3 - Membership
Section 4 - Absences 
Section 5 - Board Officers 
Section 6 - Board Members
Section 7 - Board Committees
Section 8 - Meetings
Section 9 - Procedures
Section 10 - Charter Amendments and Revisions

 

Section 1

Purpose

The purpose of this Board shall be to coordinate and execute the research and development of SDSU university policies and to discuss/advocate for the student perspective on any academic, student, or university related issue within Associated Students and the University Senate and Administration.

Section 2

Jurisdiction

The Board shall have the authority to research academic, student, and other university related issues, which affect SDSU students in the pursuit of their education and their experience at SDSU. The Board shall also have the power to develop policy positions to be considered by the Associated Students University Council (ASUC) to ultimately be directed to the University Senate or University President, including formal preparation and review of resolutions and recommendations relevant. The Board shall consider itself advisory to ASUC on any academic, student, or university related issue while contributing to the preservation of academic freedom and defense of student rights.

Section 3

Membership

  1. The Board shall consist of the following voting members:
    1. The AS Vice President of University Affairs
    2. AS University Council
    3. Student-At-Large Members
    4. Academic Affairs Board Designee
    5. University Senate and University Senate Committee Designees
    6. The AS President or designee.
    7. The AS Executive Vice President or designee.
    8. The AS Vice President of External Relations or designee.
    9. The AS Vice President of Financial Affairs or designee.
  2. The Board shall have the following non-voting members:
    1. The Provost/Vice President for Academic Affairs or designee.
    2. The Chair of the University Senate or designee.
    3. The Vice President of Student Affairs or designee.
    4. The AS Executive Director or designee.

Section 4

Absences

  1. Any appointed student member of the Board who misses two (2) consecutive of any ten (10) meetings without being excused shall be removed from the Board. Any appointed member of the Board who is late five (5) minutes or more after the meeting has been called to order will be considered tardy. Two (2) tardies constitute as an unexcused absence. Any Board member with any combination of four (4) unexcused or excused absences within the given semester will forfeit their membership to the board.
  2. Absences and tardiness may be excused by the Board’s Chairperson or by a two-thirds (2/3) vote of approval of the Board.
  3. Tardiness and absences will only be excused in emergency situations.
  4. Excused tardiness: pre-approved situations as determined by the chair may qualify for excused tardiness.

Section 5

Board Officers

  1. The Board shall have the following officers:
    1. Chair.
      1. The A.S. Vice President of University Affairs shall serve as the Chair of the Board for a term of one (1) year.
      2. The Chair shall represent the Board as necessary.
      3. The Chair shall only vote to break a tie.
      4. The Chair shall serve as the liaison between the student body, the Board, and the AS University Council.
      5. The Chair shall appoint students to the University Senate and University Senate Committees and ensure students on the University Senate and University Senate Committees are successfully fulfilling their duties and reporting no less than once a month to the Chair. The Chair shall obtain a monthly report from University Senate and University Senate Committee designees which shall be presented to the Board, ASUC, and the SDSU student community.
    2. Vice Chair.
      1. The Vice Chair shall be a student-at-large voting member who shall be elected by the Board subsequent to the end of the spring semester and shall serve a term of one (1) year.
      2. The Vice Chair shall assume the duties and rights of the Chair in the Chair’s absence.
      3. The Vice Chair shall coordinate, execute, and assist with projects on behalf of the Chair, other Committee Leads, and the Board. Projects may include, but are not limited to:
        1. Acting as the liaison between the University Affairs Board and the ASBOD Marketing and Communications Committee and assisting with all marketing and promotional efforts of the Board
        2. Ensuring Board member morale is high and assisting with morale initiatives and programs such as the Board retreat.
      4. The Universiy Affairs Board Vice Chair shall continuously communicate with the University Senate Representatives and bring relevant information from the Senate Committees to the board.
      5. The Vice Chair shall manage the reports of the University Senate Representatives from their respective Senate committee meetings.
      6. The Vice chair shall communicate policy priorities as set forward by the senate round table to the University Affairs Board
    3. Student Learning Outcomes Representative
      1. The Student Learning Outcomes Representative shall be a student-at-large voting member who shall be elected by the Board at the beginning of the fall semester and shall serve as the Chair of the Library Committee for a term of one (1) academic year.
      2. The Student Learning Outcomes Representative shall be the liaison between the UAB and the Student Learning Outcomes Senate Committee
    4. The Library Chair.
      1. The Library Chair shall be a student-at-large voting member who shall be elected by the Board at the beginning of the fall semester and shall serve as the Chair member for a term of one (1) academic year.
      2. The Library Committee Chair shall be the liaison between the UAB and LAC

Section 6

Board Members

  1. AS University Council (ASUC) Member Designees
    1. At least two (2) ASUC Member Designees shall be appointed each semester by the Vice President of University Affairs and shall serve for a period of at least one (1) semester.
      1. ASUC Member Designees shall report the Board’s actions and efforts to the ASUC in the absence of the Vice President of University Affairs.
      2. ASUC Member Designees shall report the ASUC meeting minutes and stances to the Board.
  2. Student-At-Large Seats
    1. Students-At-Large shall be appointed to the Board by the Vice President of University Affairs to serve for a period of at least one (1) semester.
  3. Academic Affairs Board Representative
    1. At least one (1) Academic Affairs Board Designee shall be appointed each semester by the Vice President of University Affairs and shall serve for a period of at least one (1) semester.
      1. Academic Affairs Board Designee shall report the Board’s actions and efforts to the Academic Affairs Board.
      2. Academic Affairs Board Designee shall report the Academic Affairs Board actions and efforts to the Board.
  4. University Senate and University Senate Committee Designees
    1. Students shall be appointed to the University Senate and the University Senate Committees by the Vice President of University Affairs to serve for a period of at least one (1) semester.
      1. University Senate and University Senate Committee Designees shall submit a brief summary report of their respective meeting to the Vice President of University Affairs seven (7) days after a meeting or as deemed necessary by the Vice President of University Affairs.

Section 7

Board Committees

The Board shall create Committees as deemed necessary.

  1. Academic Affairs Committee
    1. Purpose
      The Academic Affairs Committee is organized for the purpose of promoting the interests of the students of the seven colleges as well as unclassified/undeclared students; to facilitate the communication between each College Council and the AS University Affairs Board, and to advise the AS University Council (ASUC) on financial matters of general concern to the eight College Councils.
    2. Composition
      1. The Academic Affairs Committee shall have the following voting members:
        1. The council presidents from each of the seven colleges and the Unclassified Council
        2. The AS Vice President of University Affairs, as Academic Affairs Board Chair
        3. One (1) representative appointed by the Graduate Student Association
        4. One (1) representative appointed by the Honor’s Council
      2. The Academic Affairs Committee shall have the following non-voting members:
        1. AS Executive Vice President or designee
        2. AS Vice President for External Relations or designee
        3. AS Vice President of Financial Affairs or designee
        4. AS President or designee
        5. SDSU Vice President of Student Affairs or designee
      3. The Academic Affairs Committee may create additional seats for non-voting members with the approval of AS University Affairs Board.

Section 8

Meetings

  1. A quorum shall consist of 50% plus one of the filled appointed voting seats.
  2. The Board shall hold regular meetings with a one hour time span and shall announce the times and places of those meetings at the beginning of each semester.
  3. Special meetings may be called as they are appropriate to the needs of the Corporation.

Section 9

Procedures

  1. The Secretary of the Board shall submit a copy of all Board minutes to the AS Government Affairs Office for safekeeping as stipulated in Section 73 of the AS Bylaws. 
  2. In the spring of each academic year, requests for AS funds shall be submitted by the Board to support its work, in accordance with procedures established by the ASBOD Financial Affairs Committee.
  3. University Senate/University Committee Reporting Procedures
    Any person appointed to serve on a University Senate Committee or University Committee shall submit a report of that committee, written or otherwise, within five business days of the meeting attended to the UAB Vice Chair. (Added 11/20/02)

Section 10

Charter Amendments and Revisions

This Charter may be amended or revised by a two-thirds (2/3) vote of the University Affairs Board. All proposed amendments or revisions shall be reviewed by the AS Judicial Affairs Council prior to consideration and final approval by the AS Board of Directors.