A.S. University Council

Wednesday, November 6, 2013

NOVEMBER 6, 2013 – FOWLER FAMILY BALLROOM AT THE
PARMA PAYNE GOODALL ALUMNI CENTER – 3:30 PM
A.S. UNIVERSITY COUNCIL MINUTES

I. CALL TO ORDER:

Vice President of University Affairs Morgan Chan called the meeting to order at 3:35 PM.

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL:

A. Voting Members Present: Morgan Chan, Helena McAllister, Stav Geffner, Cindy Lopez, Jordan Harrison, Jack Losey, Sean Zaher, Onochie Ani, Alex Ben, Lindsey Schaefer, Marya Edgar, Tasnim El Mezain, Kristina Morales, Raquel Martin, Blaire Ward, Katelynne Willis, Joshua Beverly, Michelle Mitchell, Cameron Wilmore, Alicia Zamudio Montes de Oca, Jake Garelick, Raj Mohanty, Josh Morse, Becca Cohen, Mariah Kelly

B. Voting Members Absent: Javier Gomez

C. Ex-Officios (non-voting) Present: Jennifer Esquivel-Parker, Clarice Mendoza, Kevin Hancock, Jessika Seekatz, Jonathan Cole, Dr. Timothy Quinnan

D. Ex-Officios (non-voting) Absent: Dr. Ghada Osman

E. Visitors Present: Corey Polant, Kyle Barras, Nick Serrano, Marielena Tang, Jamie-Lee Miller, Luke Henning, Colleeen Conniff, Jennifer Ericcson, Maneet Deol

IV. MODIFICATIONS TO AGENDA:

It was moved and seconded to approve the agenda of November 6, 2013.

MORSE/GARELICK

Morgan Chan made a friendly amendment to add a Judicial Affairs Council Update under University Reports and Presentations, with a time certain at 4:15 PM. Jennifer Esquivel-Parker made a friendly amendment to change the time certain of the Judicial Affairs Council Update from 4:15 PM to 4 PM. Jennifer Esquivel-Parker also made a friendly amendment to add Nominations for Appointment and Review Committee as Item D under Items for Consideration.

The agenda was approved as amended.

V. APPROVAL OF PREVIOUS MINUTES:

It was moved and seconded to approve the previous minutes of October 23, 2013.

MITCHELL/WILMORE CARRIED

VI. PUBLIC COMMENT:

None.

VII. UNIVERSITY REPORTS AND PRESENTATIONS

A. University Senate Designee, Dr. Ghada Osman: No report.

B. SDSU Vice President of Student Affairs Designee, Dr. Tim Quinnan, reported:

1. After touring the new Aztec Student Union the day prior, Dr. Quinnan complimented the student leaders who made the building possible with their planning and visions for the facility. It is quite impressive!

C. Scholarships Update – Office of Financial Aid and Scholarships, Colleen Conniff, reported:

1. Colleen explained her role in the Office of Financial Aid and Scholarships and how the Campanile Foundation has made it possible for certain scholarships to be funded.

2. The process of granting scholarship money to students was presented to the University Council members.

3. About 500-600 A.S.-funded study abroad scholarships are awarded every year. These scholarships give students the chance to travel internationally and receive college credit for courses they take in other countries’ universities. In August 2008, 1,500 awards were given and $1.2 million has been awarded in study abroad scholarships ever since.

D. Judicial Affairs Council – Justice, Tyler French, reported:

1. The Sustainability Commission Representative position and Elections Coordinator position has been filled. Congratulations to Megan Goodman and Jennifer Reyes!

2. Applications for the open Board of Directors Student-at-Large position have been reopened. They are now due this Friday at 4 PM.

3. Aztec Student Union Board Representative interviews will be happening tonight.

4. The study abroad scholarship packets must be reviewed over and evaluated by November 22 at 4 PM to meet requirements.

5. Make sure your duties are also turned in on November 22 at 4 PM.

VIII. ITEMS FOR CONSIDERATION:

A. General Consent Agenda: (Action)

It was moved and seconded to approve the General Consent Agenda, as attached.

MORSE/HANCOCK CARRIED

B. General Consent Report: (Information)

The General Consent Report was reviewed via electronic copy. For further reference please request a full agenda copy from the Government Secretary.

C. Mid-Semester Update on Roles, Goals, and Requirements: (Discussion)

Morgan Chan initiated a discussion amongst the University Council members about their purpose as representatives of their colleges. Topics such as their involvement’s learning outcomes, goals, and accomplishments were shared amongst the representatives. The members were given a chance to refocus and fully understand the importance of their roles as representatives of their respective colleges.

D. Action Item Review for Appointments & Review Committee: (Action)

Morgan Chan reviewed over University Council’s representatives on the Appointments and Review Committee and discussed the need for representatives who can attend the established schedule for the Aztec Student Union Board Representative interviews.

University Council Nominees: Jonathan Cole

Jonathan Cole was approved as a representative of the University Council on the Appointments and Review Committee by acclamation.

IX. INTRODUCTION OF NEW LEGISLATIVE MATTERS:

None.

X. REPORTS OF CAMPUS LIFE COUNCIL MEMBERS:

A. Morgan Chan, Vice President of University Affairs:

1. Thank you to everyone for participation in the discussion today! Please reach out to the Board of Directors members if you need any assistance with your goals.

2. The smoking policy has been approved by the University Senate. President Hirshman has spoken to the unions and has received their approval for the change in policy. An implementation committee is being formed to discuss the enforcement of this new policy on campus. They will be meeting next Wednesday, November 13 at 1 PM.

3. The academic calendar for the 2014-15 school year was approved. The only significant change to next year’s calendar is that there will be no class the Wednesday before Thanksgiving.

4. The college council soccer game will be on November 22 from 3:30-5 PM on the ENS field. Winners will receive an award.

5. University Affairs Board is working on planning their bike lane safety awareness days. On Wednesday, November 20, UAB members and Student Support Commission members will be monitoring the bike lane and areas on campus where there is heavy pedestrian/bike traffic. On Thursday, a forum will be held in collaboration with the Student Support Commission to discuss topics concerning safety while maneuvering through campus.

B. Josh Morse, President:

1. The University House Reception was very successful! The administration staff who attended had nothing but great things to say about the event and they all had a blast.

2. There was great conversation about CSSA fees, mandatory remedial classes, online classes, and AB 540 students at the CSSA Fresno this past weekend.

3. The Provost and College of Business Dean search is coming along smoothly. Currently, the search committee members are listing out qualities they would like to see in the new Provost and Dean to prepare for interviews.

4. A survey will be sent out to SDSU student leaders involved in strategic plan working groups, aiming to assess and measure student involvement’s effectiveness on these charges.

5. Shout out to A.S.’ very own Jordan Harrison for winning Homecoming King and to our Executive Vice President Becca Cohen for making Homecoming happen!

6. Josh expressed to University Council how proud and honored he is to be the president of an organization that is able to discuss and assess themselves in such a way seen today.

C. Becca Cohen, Executive Vice President:

1. There was a Campus Movie Fest Presentation at Campus Life Council. Like the page on Facebook and watch how students receive the opportunity to create five minutes movie for free with materials from the company hosting the event. Encourage your friends to apply! Winning projects can win money and compete on a national and regional level. The finale will be on Saturday, November 23 in the Alumni Center at 7 PM.

2. A.S. has issued a feasibility study to assess whether parking lot spaces and racquetball courts can be converted to green space in the interests of Aztec Recreation.

3. Aztec Nights fall events are being assessed and events for the spring are being brainstormed.

4. February 1 is the day of the A.S. Spring Retreat! Mark your calendars now for a fun-filled day of A.S. Leadership.

5. There will an emergency drill at the MTS station tonight.

6. Thank you to everyone for your participation in Homecoming! And please go back to your college councils and thank them for participating and helping enhance Homecoming Week 2013 on behalf of A.S.!

D. Mariah Kelly, Vice President of Financial Affairs:

1. The Aztecs Rock Hunger announcement ceremony will be on November 18. Carpools will be organized to transport people downtown to attend the event. This year’s Aztecs Rock Hunger campaign had the most participation from college councils ever, so congratulations to your councils!

2. If you’re requesting funding for a forum or other academic-related events, every college council has money in their budget from A.S. Work with your treasurer about using these funds.

E. Jessika Seekatz, Board of Director Student-at-Large:

1. Stav Geffner and Jessika sit on the Undergraduate Research Task Force. Please let us know if there are any contributions you think would be valuable for bringing the student perspective forward.

F. Stav Geffner, College of Arts and Letter Representative:

1. CAL Council has been working closely with the CAL administration to establish carious programs underway, including: an open study area in the new writing center, networking events with donors by department, embed research opportunities in the academic curriculum, and workshops led by university administrators and leaders, including Dr. Quinnan two weeks ago. We are assessing the substantive feedback reviewed at the CAL Student Forum and ways to involve council members in collaborating with the administration.

2. Student Research Symposium Forum – November 25 from 10-11 AM at Scripps Cottage.

G. Onochie Ani, College of Engineering Representative:

1. Open Mic Night – November 7 from 5-7 PM at the Maya and Olmeca Residence Halls.

H. Alex Ben, College of Engineering Representative:

1. New executive position – elections held in two weeks. We are now changing $5 per club for unexcused absences and collecting from allocated A.S. funds after four meetings missed.

2. Barbeque – November 12 from 10:30 AM-3 PM at the Engineering Courtyard.

3. Public Forum – November 12 from 4-6 PM in the Engineering Conference Room.

4. Engineering Banquet – April 11, 2014 from 6-8 PM in the Aztec Student Union.

I. Kristina Morales, College of Health and Human Services Representative:

1. Student Nutrition Organization Dinner Gala and Silent Auction – November 15 at 6:30 PM in the Parma Payne Goodall Alumni Center.

J. Cameron Wilmore, College of Sciences Representative:

1. CSSC shirts have been decided on.

2. CSSC Open Forum – November 13 from 2:30-4:30 PM in Aztec Mesa 105.

3. AFA/APS Open Mic – November 18.

K. Alicia Zamudio Montes de Oca, College of Sciences Representative:

1. College of Sciences Open Forum – November 13 from 2:30-4:30 PM in Aztec Mesa 105.

L. Jennifer Esquivel-Parker, Advisor:

1. Scholarship packets are due on November 22, despite what is noted in the packet.

2. The spring A.S. retreat will take place in the Union on February 1.

3. If you need help updating your college council websites, have your marketing person speak to Jen.

4. There is only one more University Council meeting before the end of the semester.

5. 360 surveys on the A.S. Executive Officers are being sent out in the next few weeks. Please give your honest feedback. The survey should only take 15-20 minutes.

XI. ADJOURNMENT

It was moved and seconded to adjourn the meeting.

MORSE/WILMORE CARRIED

Vice President of University Affairs Morgan Chan adjourned the meeting at 6:03 PM.