Meeting Minutes
Associated Students | San Diego State University

Thursday, October 16, 2025 - 8:00am
State Suite, Aztec Student Union

I. CALL TO ORDER

Chief Justice Scarlett Walker called the meeting to order at 8:01 a.m.

II. ROLL CALL

-

  1. Voting Members Present: Scarlett Walker, Frances Treptow, Olivia Alfonso, Olivia Van Winkle (arrived at 8:04 a.m.), Andrea Alaniz
  2. Voting Members Absent: Dominic Flores Schafer, Grace Cho
  3. Non-Voting Members Present: Janice Dils
  4. Non-Voting Members Absent: Vice President of Student Affairs and Campus Diversity Designee
  5. Guests Present: None.

III. APPROVAL OF AGENDA

It was moved and seconded to approve today’s agenda.

ALFONSO/TREPTOW       CARRIED (3-0-0)

IV. APPROVAL OF PREVIOUS MINUTES

It was moved and seconded to approve the previous minutes of 10/9/25.
ALANIZ/VAN WINKLE       CARRIED (3-0-0)

 

V. PUBLIC COMMENT:

None.

-

VI. CHAIR’S REPORT: 

  1. A.S. Vacancy Ad-Hoc Committee Update & Elections Coordinator
  2. We have the tentative date and time set for Friday, October 24, from 2-5 p.m. The ASUC rep was appointed last night, so we will confirm for sure if it will happen.

VII. MEMBER REPORTS

  1. JAC Roles Updates
    1. Requirements - Andrea reviewed the requirements tracker. 
    2. Elections Committee - None
    3. Awards Committee - None

B. Buddy Updates
- What have you done to get in touch with buddies this week?
- Olivia Van Winkle - talked with Ari about the resources that he requested regarding a professor.
 - Andrea - reminded them of the second deadline and sent them to REAF form. 
- Olivia Alfonso - will reach out next week.
- Frances Treptow - will reach out next week.

C. University Senate Committee Update
- Student Grievance Committee (Scarlett): Meeting today and will update you all next week.
- Liberal Studies Committee (Olivia VW): Done for the semester.
- Campus Development Committee (CDC) and Deferred Maintenance Advisory Committee (DMAC) - Andrea: Scheduled 

VIII. INFORMATION.

- Individualized Substitution Plan (ISP)
- Sent the ISP decisions to Arwen Handel (Green Love) and Jamie (Recreation and Wellness).
- Reviewed the ISP for Jesus Guzman (PSFA). 
- Reviewed the ISP for Jackson Patterson (HHS). 
- Reviewed information regarding Fowler College of Business Representatives and attending the CBC meetings. 

B. Attendance
Frances reviewed the attendance. 

IX. ACTION

  1. Individualized Substitution Plan (ISP)
    1. It was moved and seconded to table Jesus Guzman’s ISP until next week.
    TREPTOW/VAN WINKLE    CARRIED (4-0-0)

2. It was moved and seconded to approve Jackson Patterson’s ISP with the following conditions with room to add more conditions, if needed:
- Once minutes are sent out for the latest UC meeting, Jackson will have until Tuesday before UC that week to send a summary of the meeting he missed and add in if there’s any way HHS can help support anything reported out on by other council members.This report will be sent to the Chair - Nadia.
- Per his ISP recommendation, “I have talked to my other reps and I am in charge of the online makeup meetings every week  for the college council and help with a lot of the online activities.” 
ALFONSO/ALANIZ     CARRIED (4-0-0)

B. Appointments and Resignations
It was moved and seconded to approve the appointments and resignations memo for 10/16/25, as attached.
ALFONSO/VAN WINKLE     CARRIED (4-0-0)


C. Request for Excused Absences (REAFs)
1. It was moved and seconded to table Marco’s REAF indefinitely due to being present at all the BOD meetings so far.
ALANIZ/VAN WINKLE     CARRIED (4-0-0)
2. It was moved and seconded to approve Andrea’s REAF (10/2 JAC) 
VAN WINKLE/TREPTOW    CARRIED (3-0-1)

3. It was moved and seconded to approve Julia’s REAF (12/8 BOD and 12/10 All Council). 

TREPTOW/ALANIZ     CARRIED (4-0-0)

4. It was moved and seconded to approve Elena’s REAF (10/1 UC). 

TREPTOW/VAN WINKLE    CARRIED (4-0-0)

5. It was moved and seconded to approve Sabrina’s REAF (10/15 UC) 

ALFONSO/VAN WINKLE    CARRIED (4-0-0)

6. It was moved and seconded to approve Tatum’s REAF (10/15 UC) for leaving early.

TREPTOW/ALANIZ     CARRIED (4-0-0)

7. It was moved and seconded to table Cesar’s REAF indefinitely since college reps are not required to submit REAFs for College Council meetings. 

ALANIZ/TREPTOW     CARRIED (4-0-0)

8. It was moved and seconded to approve Ava’s REAF (10/20 BOD).

VAN WINKLE/ALFONSO    
A friendly amendment was made by ALANIZ to postpone the vote until we receive further information about her REAF.
VAN WINKLE had no objections.
       CARRIED (4-0-0)

X. ADVISOR REPORTS

  1. Vice President of Student Affairs and Campus Diversity Designee: None.
  2. Executive Director Designee: The Aztecs Rock Hunger initiative/campaign is coming up! There are some teasers about it on social media. The official campaign is 10/27 through 11/30. The ARH campaign benefits the Economic Crisis Response Team (ECRT), A.S. Food Pantry, and the Jacobs and Cushman San Diego Food Bank.

XI. ANNOUNCEMENTS

  1. 24/7 library hours are restored.
  2. No Kings Day event all weekend - get involved!
  3. Let’s table together as Justices.

XII. ADJOURNMENT

It was moved and seconded to adjourn the meeting at 9:02 a.m  . 

VAN WINKLE/ALANIZ        CARRIED (4-0-0)