Meeting Minutes
Associated Students | San Diego State University

Thursday, September 11, 2025 - 8:00am
State Suite, Aztec Student Union

I. CALL TO ORDER

Chief Justice Scarlett Walker called the meeting to order at 8:02 a.m.

II. ROLL CALL

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  1. Voting Members Present: Scarlett Walker, Olivia Van Winkle, Frances Treptow, Andrea Alaniz, Dominic Flores
  2. Voting Members Absent: Grace Cho, Olivia Alfonso.
  3. Non-Voting Members Present: Janice Dils
  4. Non-Voting Members Absent: Vice President of Student Affairs and Campus Diversity Designee
  5. Guests Present: None.

III. APPROVAL OF AGENDA

It was moved and seconded to approve today’s agenda.

SCHAEFER FLORES/TREPTOW     CARRIED (4-0-0)

IV. APPROVAL OF PREVIOUS MINUTES

It was moved and seconded to approve the previous minutes of 9/4/25.|
ALANIZ/VAN WINKLE       CARRIED (4-0-0)

V. PUBLIC COMMENT:

None.

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VI. CHAIR’S REPORT:

Scarlett reminded the Justices about the A.S. Council Member Resource Drive and that there is a folder in there called “A.S. Leader Requirements” with links to all the JAC forms for requirements, ISPs, and REAFs.

VII. MEMBER REPORTS

  1. JAC Roles Updates
    a. Requirements
    b. Elections - None.
    c. Awards - None.
    Scarlett explained that in this section, this is a chance for all Justices to give a report on their specific JAC role.

B. Buddy Updates
Once the requirements deadlines are set, the Justices will have a chance to reach out to their buddies with a Council Member Bank with links and deadlines. This section is also a chance for the Justices to share any updates from their Council buddies.

C. University Senate Committee Update
This section is for those who sit on a University Senate or University Committee to provide any updates for the Council.
a. Scarlett - Student Grievance Committee is looking for new members. Would like to clarify a new process about conflict counseling before students are able to visit the SDSU Ombudsmen office.

VIII. INFORMATION

  1. Shared Governance Presentation (Time Certain 8:15 a.m.) - Shruti Sharma, AS. Shared Governance Assistant
    Shruti provided information on the importance of shared governance at SDSU. Explained the different SDSU committees/spaces that A.S. leaders can make their voices heard. Provided a QR code and a link for them to join.
  2. Requirements Discussion
    Scarlett led a discussion on when the A.S. leader requirements should be due during the semester.

IX. ACTION

  1. Deadline for Requirements
    It was moved and seconded to approve 10/3, 10/24, and 11/14 as the three deadlines to submit at least one of the three requirements for A.S. leaders.
    ALANIZ/VAN WINKLE      CARRIED (4-0-0)

B. Appointments and Resignations
It was moved and seconded to approve the appointments and resignations memo for 9/11/25.
SCHAEFER FLORES/TREPTOW    CARRIED (4-0-0)

C. Request for Excused Absences (REAFs)

1. It was moved and seconded to table Jamie Quach’s (UC) REAF for missing the fall retreat until further information is gathered.
ALANIZ/TREPTOW     CARRIED (4-0-0)

2. It was moved and seconded to approve Peter Athey’s (UC) REAF for missing the fall retreat.
ALANIZ/VAN WINKLE     CARRIED (4-0-0)

3. It was moved and seconded to approve Eric Krog’s (UC) REAF for missing the fall retreat.

VAN WINKLE/SCHAEFER FLORES   CARRIED (4-0-0)

4. It was moved and seconded to approve Jackson Patterson’s (UC) REAF for missing the fall retreat.
TREPTOW/ALANIZ     CARRIED (4-0-0)

5. It was moved and seconded to not approve Mila Valdivia’s (UC) REAF for missing the fall retreat.
TREPTOW/VAN WINKLE

A friendly amendment was made by ALANIZ to table the REAF until further information is gathered. There were no objections.


CARRIED (4-0-0)

X. ADVISOR REPORTS

  1. Vice President of Student Affairs and Campus Diversity Designee: None.
  2. Executive Director Designee: Given the national events that occurred yesterday, we, at A.S., and the University, are taking steps to ensure the safety of all SDSU students. If there is anything you need, please feel free to reach out to me, the executive officers, any A.S. advisor or submit a Your Voice Matters submission. Stay safe.

XI. ANNOUNCEMENTS 

  1. Join the Model UN! The first meeting is tonight from 6-7 p.m.
  2. Join a team on the Dance Marathon to support Rady’s Children’s Hospital. The main Dance Marathon event will be in February. 

XII. ADJOURNMENT

It was moved and seconded to adjourn the meeting at 9:02 a.m  . 

ALANIZ/VAN WINKLE        CARRIED (4-0-0)