Meeting Minutes
Associated Students | San Diego State University


Wednesday, October 28, 2020 - 3:30pm
Meeting ID: 996 6999 9895

I.  CALL TO ORDER

A.S. Executive Vice President, Bella Martelino called the meeting to order at 3:32 p.m. 

II.  ROLL CALL

  1. Voting Members Present: Bella Martelino, Christian Holt, Armando Sepulveda II, Victor Penera, Crystal Sanchez, JR Lauron, Karina Esteban, Peter Mitri, Gabby Thayer, Alanie Abron, Audrey Carlson, Ari Weizman, Ezra Delbick (late/left early), Taylor Jones, Courtney Parks, Kole Wellenstein, Daniella Luistro, Carissa Fong, Simran Jain, Abigail Tamayo
  2. Voting Members Absent: Sam Baeza, Jacinda Molina, Antonio Marquez, Ashley Tejada
  3. Non-Voting Members Present: Christina Brown, Dr. Andrea Dooley (late), Janice Dils
  4. Non-Voting Members Absent: None.
  5. Visitors:  Pablo Marquez

III.  APPROVAL OF THE AGENDA:

It was moved and seconded to approve the Campus Life Council agenda of 10/28/20.

SANCHEZ/PENERA
Armando – Yes                      Alanie – Yes
Taylor – Yes                            Carissa - Yes
Victor – Yes                            Ari – Yes
Courtney – Yes                     Simran - Yes
Crystal – Yes                         Christian - Yes
Kole – Yes                              Abi - Yes
Karina – Yes                          Ezra – Yes
Dani – Yes                              Gabby – Yes
JR- Yes                                    Peter – Yes
Audrey - Yes
CARRIED (19-0-0)

IV.  APPROVAL OF PREVIOUS MINUTES

It was moved and seconded to approve the previous minutes of 10/14/20.
HOLT/WEIZMAN
Armando – Yes                      Alanie – Yes
Taylor – Yes                            Carissa - Yes
Victor – Yes                             Ari – Yes
Courtney – Yes                      Simran - Yes
Crystal – Yes                          Christian - Yes
Kole – Yes                               Abi - Yes
Karina – Yes                           Ezra – Yes
Dani – Yes                               Gabby – Yes
JR- Yes                                     Peter – Yes
Audrey - Yes
CARRIED (19-0-0)

V.  PUBLIC COMMENT:

None.  

VI.  UNIVERSITY REPORTS AND PRESENTATIONS

  1. SDSU Vice President of Student Affairs and Campus Diversity Designee:  Dr. Andrea Dooley reported on the following:
    1. COVID testing is required every two weeks for students in the residence halls and who are taking in-person courses, including research.  Students are approved to attend in-person classes only when they have a verification of a negative test on file.  They are required to send it every two weeks.  
    2. The Thanksgiving holiday is approaching and would like to be mindful about the planning about potential exposures that may happen.  There will be increased testing after the Thanksgiving holiday.  
    3. Thank you for your efforts to communicate to your peers about making safe choices during the Halloween weekend. We will be providing guidance for those who think they may have been exposed to COVID after the Halloween weekend. We can provide testing and assistance with quarantine. 
    4. The Basic Needs Survey is available and it will take less than ten minutes to complete. We are hoping students will respond. There will be fifty $50 Amazon gift cards available for participation. The survey is looking at where students may be feeling insecure in the areas of housing, food and technology due to COVID. Please encourage your fellow students to take the survey and please take it yourself and help us support this survey. 
    5. Thanked all the students for efforts for Aztecs Rock Hunger.  

VII.  ITEMS FOR CONSIDERATION

  1. General Consent Agenda (Action): The general consent agenda was reviewed.
    It was moved and seconded to approve the general consent agenda.
    WEIZMAN/FONG
    Armando – Yes                      Alanie – Yes
    Taylor – Yes                            Carissa - Yes
    Victor – Yes                            Ari – Yes
    Courtney – Yes                     Simran - Yes
    Crystal – Yes                         Christian - Yes
    Kole – Yes                               Abi - Yes
    Karina – Yes                          Dani – Yes
    Gabby – Yes                          Audrey - Yes
    JR- Yes                                    Peter – Yes
    CARRIED (18-0-0)
  2. Aztec Recreation Update (Information)
    Kole Wellenstein updated the council on Aztec Recreation Center (ARC) updates to include ENS classes offered in the spring, ARC Outdoors update, group fitness classes, and the opening of ARC indoors with expanded hours via 90-minute reservation times.  
  3. Aztec Student Union Update (Information)
    Christian Holt updated the council on the Aztec Student Union offering print services in the Pride Suite and walk-up study room space
  4. Selection of CLC Members to Appointments Committee (Action)
    The Appointments Committee will need two Campus Life Council members in order to fill the A.S. Elections Coordinator.  The interviews will occur during the week of November 9th.  
    It was moved and seconded to approve JR Lauron as the primary member and Ari Weizman as the secondary member to represent CLC on the Appointments Committee.
    HOLT/LUISTRO
    Armando – Yes                   Alanie – Yes
    Taylor – Yes                         Carissa - Yes
    Victor – Yes                          Ari – Yes
    Courtney – Yes                   Simran - Yes
    Crystal – Yes                       Christian - Yes
    Kole – Yes                            Abi - Yes
    Karina – Yes                        Dani – Yes
    Gabby – Yes                        Audrey - Yes
    JR- Yes                                  Peter – Yes
    CARRIED (18-0-0)

VIII. REPORTS OF CAMPUS LIFE COUNCIL MEMBERS

  1. Aztec Student Union Board (ASUB):  There is an event hosted by the Chair of the Cultural Arts and Film Committee, called, ‘Home Is Where your Art Is’. Please promote or submit your art.  We are accepting submissions, until tomorrow at 3 p.m. through student union Instagram.  Three winners will be chosen and will receive a $50 gift card to BLICK, the SDSU art supply store.  Monday, 11/2, we will have Live with a Leader, with Max Johnson, A.S. Chief of Staff. Tune into our Instagram live from 12 – 1 p.m. Also, we will be having a Virtual Nooner on 11/4 and an Aztec Night event on 11/10. Stanley from the show The Office will host The Office Trivia Night on Tuesday, 11/3.  All the ASUB chairs are working hard on spring semester events, if you know anyone who wants to get involved or if you have any ideas or events you want to see, please let me know. 
  2. Campus Community Commission (CCC): Continuing to work on website updates. Well-Being and Health Promotions joined our meeting to talk about our collaborations with the Peer-to- Peer videos. We are currently working on two videos, one on ‘The Concept of One’ and the other ‘instant gratification versus delayed reaction’.  We want the videos to have effective messaging for the students. 
  3. Community Service Commission (CSC): The “Random Acts of Kindness (RAK)” challenge which will be happening in November. We are excited to get our campus to participate in activities in a virtual setting. We want to have different themes for each day.  We will have three different subcommittees’ social media, outreach and events for the week.  As a commission, we have all signed up to go to Economic Crisis Response Team (ECRT) advocacy training.  
  4. Recreation and Wellness Commission: The Aztec Recreation Center (ARC) indoor facilities are now open.  Look on our website to reserve your workout time. We are also working with the Student Support Commission on a mental health event for next semester. We are meeting with Veronica Perondi, to discuss what type of event and with Ezra, CLC Student at Large, and a Board of Director member, as well. 
  5. Student Diversity Commission (SDC): Continue to focus on the Diversity, Equity, and Inclusion survey. The Survey will help gauge what the diversity climate is of Associated Students (A.S.), please give us feedback and provide thoughtful answers in the survey. The survey will be sent out in the coming weeks. We are also working on our A.S. Leader Mixer with all the Recognized  Cultural Student Organizations. This will be a great opportunity for A.S. leaders and other campus leaders to meet and mingle. We are looking into more activities to keep it engaging. If you have any ideas for the mixer please reach out. 
  6. Student Support Commission (SSC): 11/10 is the ECRT advocacy training from 8-10:30 a.m. ECRT sent out a survey about basic needs.  Please complete it and it is very important. Children’s Center Board is having a virtual online Scholastic Book Fair that ends 11/1.  Two other fundraisers on 11/4 at Chipotle from 4-8 p.m. and Coldstone Creamery from 4-9:30 p.m. Both locations are on El Cajon Boulevard. Continuing to work on our video with the Student Ability Success Center and the ECRT video will hopefully  be completed soon. We are working on creating a shared Google calendar for all Associated Students, We will be asking everyone to put their meetings, small summary of the meeting and events on the calendar. The goal of the calendar is to have a central location for all A.S. Boards, Committees and Commission information.
  7. Sustainability/Green Love Commission:   The DIY Fair last week was very successful. We are also having a competition with best DIY submission that are due by 10/30. You can email those submissions to the Zero Waste Committee. The winner will receive a $50 gift card to a Zero Waste online retailer. This week’s Lunch Bag series featured Eco Goddess, an influencer on Instagram on gardening, which tied into our theme of the week gardening and mental health. Working on where SDSU sources their food supply and we finished our Green Voter guide and are working on the bike racks for the Aztec Recreation Center and Metropolitan Transit System Trolley area. Continuing to update our website. We have our Outreach Lead starting and they will meet with all the Cultural and Identity centers on campus to build relationships with them and show that sustainability is here to support them. We might be doing another collaboration with SDSU Best Buddies. 
  8. Campus Life Council Students-at-Large:  None. 
  9. Marketing and Communications Commission: None.
  10. Board of Directors Student-at-Large:  
    1. Abi reported that she is collecting information for the Resource Guide and that you may receive a Google form from her asking about your position and your roles. Thanked everyone for their continued hard work and perseverance in the virtual setting. 
  11. Executive Vice President: Bella Martelino reported on the following:
    1. Homecoming: “Home Away from Homecoming” Week, Nov. 9th – 14th, Royals will be announced on 11/14 at the pre-game show. The pre-game show will include special guests, a contest, prizes and fun. 11/12 – there is an SDSU trivia night from 6-7 p.m. The SDSU War Memorial ceremony on 11/13 from 10-10:30 a.m. will be live streamed.  There will be a ‘dress your pet in SDSU gear’ spirit competition and an SDSU coloring page competition. 
    2. MarComm:  The “Day in the Life” videos will launch soon. We are finalizing the process for the Marketing and Communications Commissioner and hope to vote next Wednesday.
    3. The shared google calendar will be up and running soon, so I will look to you all to make sure the information stays updated and current. 
  12. President:  Christian Holt reported on the following:
    1. Thanked everyone for their continued hard work, especially Victor and Armando with both their campaigns. 
    2. Met with the Director of Office Financial Aid and Scholarships, Rose Pasenelli. They talked about the Aztec Scholarship Program and starting a virtual front desk.  The virtual front desk will make it easier for students to get their questions and information they may need answered in a more timely manner. They hope to have the virtual front desk up by late November.  
    3. The Executive Officers are working on a flyer to send out regarding Halloween. We want people to stay home and be safe. 
    4. There are free flu shots at Student Health Services
    5. Met with all the Student Government/Associated Students presidents of  the University of California San Diego, University San Diego, and CSU San Marcos. We discussed each university’s response to COVID. We talked about Halloween and made a joint statement to our general student bodies informing them of virtual programs that are occurring and reminding them to follow the health guidelines. 
    6. Reminder tomorrow, 10/29 Budget Town Hall at 2 p.m.  There will be a website with all of the fee information from the Campus Fee Advisory Committee. 
    7. An All-Council meeting will be occurring on 12/2 in which we will review the SDSU history of the Aztec moniker and mascot. 
  13. Vice President of External Relations: Armando Sepulveda reported on the following:
    1. The Election is next week, please turn in your ballots. Make sure you and your friends are ready to vote. The Rock the Vote website is up-to-date if you need information on where to vote or where to return your ballots. 
    2. This Friday, 10/30, we have a candidate’s forum with the candidates for San Diego Mayor from 11-1 p.m. If you can make it, please attend. 
    3. Thanked everyone for all their continued hard work. 
  14. Vice President of Financial Affairs: Victor Penera reported on the following:
    1. Thanked everyone for their help with Aztecs Rock Hunger campaign. Our announcement will be made on 10/29, at 12 p.m. on A.S. Instagram. 
    2. Highly encourage everyone to join the ECRT Advocacy training on 11/10, 11/19 or 12/4. 
    3. Financial Affairs Committee has updated the policies for Recognized Student Organizations (RSOs) for ways that they can use their funding in this virtual setting. All RSOs will be receiving an email later this week with the updates to the policy. 
    4. On 10/29, there will be a Town Hall meeting regarding the University Budget, if anyone is interested in attending, reach out to me and I can send you the registration link.  Also, the link can be found on the University Senate webpage.
  15. Vice President of University Affairs: Crystal Sanchez reported on the following:
    1. Thanked everyone for all their hard work and impressed with all the reports of what is taking place. 
    2. Special thanks to Ari and Carissa for their continued help and support on the Resource Guide and Kole for helping with University Affairs Board, last week. 
    3. There will be a social media campaign and push of the Your Voice Matters campaign from 11/16-11/20. 
    4. Met with SDSU Global Campus and we are discussing having a student panel, so I may be reaching out to some of you to join and share your experience with Associated Students. 
    5. We have a new Graduate Student Association Representative and have an opening for a Professional Studies and Fine Arts representative. 
    6. There is free printing in the Student Union, please promote it. Big thanks to Dean Scott Walter and the A.S. staff for making this available. The union is also open for study space. 
  16. Executive Director: Christina Brown reported on the following:
    1. Working on A.S. reentry plan.  More information to come as things continue to progress.
    2. Thanked everyone for their continued hard work. 

IX.  ANNOUNCEMENTS:

  1. Taylor: Rock the Vote social media Instagram page has various information about voting safely in person, proposition breakdowns and information about the Viejas Arena Super Poll site. Please share with anyone who may have questions. Experience SDSU has a lot of information about the upcoming Halloween weekend. Campus Community Commission worked with them on the flyer and video, so please share on your social media. There is a list of scary movies to watch.  Please share and encourage students to stay home with their roommate groups.
  2. Alanie: Diversity, Equity and Inclusion survey is to be sent out soon. I want to encourage everyone to take that survey and provide thoughtful feedback. 
  3. Bella:  This weekend is Halloween weekend.  Please stay safe and make good choices. 

X.  ADJOURNMENT:

It was moved and seconded to adjourn the meeting at 5:07 p.m. 
ABRON/SEPULVEDA                                 CARRIED (18-0-0)