Meeting Minutes
Associated Students | San Diego State University

Monday, May 1, 2023 - 4:45pm
Council Chambers, Aztec Student Union

I. CALL TO ORDER

A.S. President Shawki Moore called the meeting to order at 4:51 p.m. 

II. ROLL CALL

-

  1. Voting Members Present: Shawki Moore, Meena Alexander, Sandy Mekany, Sophia Koch (left at 6:30 p.m.), Robson Winter, Bianca Shaw (left at 5:36 p.m.), Ava Walker, Grace Devega (left at 7:15 p.m.), Ava Grell, Brandon Bartosh (left at 7:15 p.m.), Dr. Aneisha Mitchell, Dr. J Luke Wood (left at 6:05 p.m.)
  2. Voting Members Absent: Mayah Taylor, Jessica Rentto 
  3. Non-Voting Members Present: Isabella Todd, Christina Brown
  4. Non-Voting Members Absent: None.
  5. Guests: none. 

III. APPROVAL OF THE AGENDA

It was moved and seconded to approve the agenda for May 1, 2023.

SHAW/BARTOSH       CARRIED (11-0-0)

IV. APPROVAL OF PREVIOUS MINUTES

It was moved and seconded to approve the Board of Directors meeting minutes of 4/24/23.

WALKER/SHAW       CARRIED (11-0-0)

V. PUBLIC COMMENT -

None.

-

VI. UNIVERSITY REPORTS AND PRESENTATIONS

  1. Business and Financial Affairs Designee, Jessica Rentto: No report. 
  2. University President’s Designee, Dr. J. Luke Wood and Dr. Aniesha Mitchell: It is currently graduation season and throughout the next two weeks there are various graduations ongoing to represent different communities and colleges. On May 5th will be the first ever Trans-Border graduation ceremony in Tijuana, Mexico. May is Asian Pacific Islander Desi American month and there are various programs planned around this community. Tomorrow on 5/2 there is a very important University Senate meeting. There are various relevant and important agenda items that are being decided upon like Senate elections for the next academic year and faculty privileges.
  3. Joshua Mays - Associate Vice President, Public Safety & Community Empowerment (Time Certain 5 p.m.): Joshua Mays, the Associate Vice President, attended the Board of Directors meeting to inquire about the A.S. leaders thoughts and perspectives regarding University Police Department Interim Chief, Chief Murphy, for a potential promotion into the full time UPD Chief. 
  4. University Police Department (UPD) "The Lifecycle of a Call" Presentation - Chief Greg Murphy and UPD (Time Certain 5:30 p.m.): Following concerns in the last A.S. Board of Directors meeting Chief Murphy returned with various UPD faculty to explain the step by step process of an emergency call when it comes in. Their presentation highlighted various points from 911 dispatchers, police response, and eventual investigations. 

VII. ITEMS FOR CONSIDERATION

  1. General Consent Agenda (Action)
    It was moved and seconded to approve the General Consent Agenda.
    MEKANY/DEVEGA       CARRIED (10-0-0).
  2. General Consent Report (Information)
    The General Consent Report was reviewed. 
  3. A.S. 2022-23 and 2023-24 Consolidated Budget (Action) 
    It was moved and second to approve the A.S. 2022-23 and 2023-24 Consolidated Budget.
    DEVEGA/WALKER       CARRIED (10-0-0)
  4. California Department of Education - Personnel Designee for Contract Signature (Action)
    It was moved and second to approve the California Department of Education- Personnel Designee for Contract Signature 
    WINTER/WALKER        CARRIED (9-0-0) 

  5. Human Resources Update - Patty Rea, A.S. Associate Executive Director
    1. CalPERS Employee Contributions (Action)
    2. Student Union Staff Reorganization (Action)
    It was moved and seconded to approve the CalPERS Employee Contributions and Student Union Staff Reorganization. 
    BARTOSH/DEVEGA      CARRIED (9-0-0)

VIII. CLOSED SESSION- A closed session during the A.S. Board of   Directors meetings allow for certain matters to be considered in confidence, as determined desirable or necessary in the discretion of the Board.

  It was moved and seconded to move into Closed Session.
       DEVEGA/BARTOSH       CARRIED (8-0-0)

  1. Executive Director Evaluation (Action) - Shawki Moore, A.S. President
    It was moved and seconded to approve the executive Director Evaluation presented by Shawki Moore and Patty Rea. 
    BARTOSH/GRELL       CARRIED (8-0-0)
        
           It was moved and seconded to end the Closed Session. 
           MEKANY/DEVEGA       CARRIED (8-0-0) 

 

IX. BOARD OF DIRECTOR COMMITTEE REPORTS 

  1.  Audit Committee: None.
  2. Facilities Committee: None.
  3. Financial Affairs Committee (FAC): None.
  4. Marketing and Communications Committee: None.

X. EXECUTIVE REPORTS 

  1. A.S. President, Shawki Moore: On Wednesday there will be a special Board of Directors meeting with the University President regarding the Out of State and International Student Fee. Shawki encouraged the Board members to have a level of diplomacy and grace with President De la Torre. On Friday the final all council meeting will occur, promptly following the all council the new executive board will be sworn in.
  2. Executive Vice President, Meena Alexander: The Aztec Achievement Awards went extremely well. 
  3. Vice President of External Relations, Robson Winter: No report. 
  4. Vice President of Financial Affairs, Sophia Koch: No report. 
  5. Vice President of University Affairs, Sandy Mekany: No report.
  6. Executive Director, Christina Brown: This has been an outstanding year for this Board and they were thanked for their resilience. 

XI. REPORTS OF BOARD OF DIRECTOR MEMBERS

None.

-

XII. ANNOUNCEMENTS

  1. Shawki Moore: Shawki expressed his pride in the Board of Directors, there have been multiple difficult issues they have faced and they have accomplished great things. Shawki believes that their work this year really enhanced Associated Students culture as a whole. 

XIII. ADJOURNMENT 

It was moved and seconded to adjourn the meeting at 7:19 p.m. 
 GRELL/MEKANY                    CARRIED (7-0-0)