Meeting Minutes
Associated Students | San Diego State University

Monday, September 28, 2020 - 3:30pm
Meeting ID: 951 8549 0779

I.  CALL TO ORDER

A.S. President, Christian Holt called the meeting to order at 3:33 p.m.

II.  ROLL CALL

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  1. Voting Members Present: Christian Holt, Bella Martelino, Armando Sepulveda II, Victor Penera, Crystal Sanchez, Hannah Berman-Schneider, Reece Breuckman (late), Joyce Chen, Abigail Tamayo, Ashley Tejada, Antonio Marquez, J. Luke Wood (left early)
  2. Voting Members Absent: Jessica Rentto
  3. Non-Voting Members Present: Christina Brown, Janice Dils
  4. Non-Voting Members Absent: None.
  5. Visitors: Keely Prosser, Christy Samarkos, Maxwell Johnson, Patty Rea, Pablo Marquez

III.  APPROVAL OF THE AGENDA

It was moved and seconded to approve the Board of Directors agenda.
PENERA/TEJADA                                                                                  
Bella – Yes                Crystal – Yes
Joyce – Yes               Dr. Wood - Yes
Armando – Yes        Hannah - Yes
Antonio - Yes            Victor - Yes
Abigail - Yes              Ashley - Yes
CARRIED (10-0-0) 

IV.  APPROVAL OF PREVIOUS MINUTES

It was moved and seconded to approve the Board of Directors meeting minutes of 9/14/20.
SEPULVEDA/PENERA                                              
Bella – Yes                Crystal – Yes
Joyce – Yes               Dr. Wood - Yes
Armando – Yes        Hannah - Yes
Antonio - Yes            Victor - Yes
Abigail - Yes              Ashley - Yes
CARRIED (10-0-0)

V.  PUBLIC COMMENT:

None.

VI.  UNIVERSITY REPORTS AND PRESENTATIONS

  1. Business and Financial Affairs Designee: Dr. Luke Wood reported on the following:

    1. I hope everyone is doing well.  There will be an announcement that we will go into full COVID-19 testing mode for those taking in-person classes and every resident in the residence halls.  Some in-person classes will resume after this current pause.  With that, there will be an ongoing cycle of people tested every two weeks.  The implementation of this starts on October 12, 2020.

    2. Dr. Wood yielded time to Christy Samarkos:

      1. Saying hi and it is nice to see everyone!  This week, Christian, Christina, Crystal and I are meeting with Dean Radhika Seshan in regards to the Global Campus and A.S. and how to create a meaningful experience for Global Campus students.  We would love to present to the A.S. Board of Directors and have more conversations about this.   

  2. University President’s Designee: None.

VII.  ITEMS FOR CONSIDERATION

  1. General Consent Agenda (Action): The General Consent Agenda was reviewed.

    It was moved and seconded to approve the General Consent Agenda.
    SANCHEZ/CHEN                                               
    Bella – Yes                 Crystal – Yes   
    Joyce – Yes                Dr. Wood - Yes
    Armando – Yes         Hannah - Yes   
    Antonio - Yes             Reece - Yes
    Victor - Yes                 Abigail - Yes     
    Ashley - Yes
     CARRIED (11-0-0)
  2. General Consent Report (Information): The General Consent Report was reviewed.
  3. University Strategic Plan Teams and Updates – Maxwell Johnson, A.S. Chief of Staff (Information) (Time Certain 3:45 p.m.)
    Maxwell Johnson reviewed the importance of the University Strategic Plan Teams and staying in communication of what each team is working on.
  4. Fall 2020 A.S. Budget Update – Carlos Careaga, A.S. Finance Director (Information) (Time Certain 4:15 p.m.)
    Carlos Careaga reviewed the A.S. budget.

VIII.  CLOSED SESSION (CLOSED TO NON-MEMBERS)

  1. Preliminary A.S. Staff Restructure Discussion

    It was moved and seconded to move into closed session.
    PENERA/BERMAN-SCHNEIDER                      
    Bella – Yes                Crystal – Yes
    Joyce – Yes               Reece - Yes
    Armando – Yes        Hannah - Yes
    Antonio - Yes                Victor - Yes
    Abigail - Yes             Ashley - Yes
    CARRIED (10-0-0)

    Preliminary A.S. staff restructure was discussed.

    It was moved and seconded to move out of closed session.
    PENERA/CHEN                                               
    Bella – Yes                 Crystal – Yes     
    Joyce – Yes                Reece - Yes
    Armando – Yes         Hannah - Yes
    Antonio - Yes             Victor - Yes
    Abigail - Yes               Ashley - Yes
    CARRIED (10-0-0)

IX.  BOARD OF DIRECTORS COMMITTEE REPORTS

  1. Audit Committee: None.
  2. Facilities Committee: None.
  3. Financial Affairs Committee (FAC): None.
  4. Marketing and Communications Committee: None.

X.  EXECUTIVE REPORTS

  1. President: Christian Holt reported on the following:
    1. The University Senate Town Hall is Wednesday, at 9:00 a.m. The topics are COVID and COVID regulations. It is very important that you be there.
    2. My office hours are Tuesdays and Thursdays from 12-1 p.m.
    3. We are planning potential activities for this semester and next semester. We are working towards opening the meeting rooms in the student union for small student organization meetings and hybrid meetings, social distancing events in the student union courtyard, and service-type events for student organizations. The University and San Diego County will have to approve the plan.
    4. We are working to have a fee transparency website for the Campus Fee Advisory Committee (CFAC).
    5. Campus Community Commission will be creating peer-to-peer videos regarding COVID safety.
    6. Appreciate your hard work this year. The discussions and decisions that we have had are important and I am impressed with the leadership that you have exemplified on the board. Great job!
  2. Executive Vice President: Bella Martelino reported on the following:
    1. Will be collaborating with Amy Schiller in Aztec Recreation Marketing to film a video for the reopening of the Aztec Recreation Center (ARC) and the ARC Express.
    2. Aztec Nights: Ongoing conversation regarding what the spring semester will entail for Aztec Nights.
    3. Homecoming: Planning the Homecoming events with events spread-out through the semester versus a single week. Collaborating with Student Life and Leadership with the Royals and with SDSU Athletics with the Men’s football schedule.
  3. Vice President of External Relations: Armando Sepulveda reported on the following:
    1. Rock the Vote (RTV) Updates: Working on getting more civic engagement interest and more students registered to vote.
    2. Working on California State Student Association (CSSA) Policy proposals and resolutions with other CSU universities.
  4. Vice President of Financial Affairs: Victor Penera reported on the following:
    1. Working closely with recognized student organizations (RSO) regarding funding opportunities.
    2. Financial Literacy Peer Program: Thank you all for attending the conversation we had two weeks ago. They have great resources there and a ‘My College Budget’ spreadsheet to meet your goals. Please reach out to me if you have questions.
    3. Aztecs Rock Hunger started today! Zoom-arounds to promote ARH have started. Every dollar and pound count. The goal is 650,000 pounds of food. Collaborating with Greek Life Activities Board (GLAB) and RSOs. The resource guide is very informational on every aspect of Aztecs Rock Hunger. We appreciate the support!
  5. Vice President of University Affairs: Crystal Sanchez reported on the following:
    1. Dean Scott Walter and his team worked on a resource guide for the library services.
  6. Executive Director: Christina Brown reported on the following:
    1. Feel free to reach out to me anytime. I am in the process of scheduling meetings with all Board of Directors student-at-large members.
    2. Working on a Sport Club reentry plan with Reece and Christian.
    3. Working with the student union staff to plan for the opening of meeting rooms for hybrid RSO meetings, but only when it is safe.

XI.  REPORTS OF BOARD OF DIRECTORS MEMBERS

  1. Reece Breuckman, Student-At-Large:
    1. Christian and I will be meeting with DeJuan Benford to discuss Sport Clubs.
    2. Commend Victor and Carlos for the work they have done to work and report on the A.S. budget.
  2. Ashley Tejada, Student-At-Large:
    1. Met with Armando regarding the internal newsletter for Council members to provide ‘inter-connectedness’ opportunities. I designed the template on a program called ‘Get Response’ to gauge interest and responses from the subscribers. Hoping that it will pilot in a week and a half.
  3. Abigail Tamayo, Student-At-Large:
    1. Continuing to work with Student Support Commission and supporting them.
  4. Antonio Marquez, Student-At-Large: No report.
  5. Hannah Berman-Schneider, Student-At-Large:
    1. In the residence halls, there is a lot more transparency in clarifying COVID
      processes. In addition to Tacuba as an isolation unit, Zura is open as an isolation unit due to the increasing cases.
    2. Working with Residence Hall Association (RHA) in regards to the Rock the Vote campaign.
    3. I am on Activity 51 Strategic Plan Committee. I appreciate they respect the student voice. It is a great experience.
  6. Joyce Chen, Student-At-Large:
    1. The Campus Fee Advisory Committee (CFAC) meeting was on Friday. I appreciate the open conversations with administration. I am looking forward to the next meeting.

XII.  ANNOUNCEMENTS

  1. Please pick up your Aztecs Rock Hunger t-shirt at the Information Booth in the Aztec Student Union. Please use the ARH Zoom virtual background in your virtual meetings and classes.

XIII.  ADJOURNMENT

It was moved and seconded to adjourn the meeting at 5:52 p.m.
MARTELINO/BREUCKMAN                     CARRIED (10-0-0)