A.S. Board of Directors

Monday, August 31, 2020 - 3:30pm
Meeting ID: 951 8549 0779

I.  CALL TO ORDER

A.S. President, Christian Holt called the meeting to order at 3:32 PM.

II.  ROLL CALL

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1. Voting Members Present: Christian Holt, Bella Martelino, Armando Sepulveda II, Victor Penera, Crystal Sanchez, Reece Breuckman, Joyce Chen, Ashley Tejada, Antonio Marquez, Abigail Tamayo, Dr. J. Luke Wood (left early)
2. Voting Members Absent: Hannah Berman-Schneider, Jessica Rentto
3. Non-Voting Members Present: Christina Brown, Janice Dils
4. Non-Voting Members Absent: None.
5. Visitors: Christy Samarkos, Carlos Careaga, Stephanie Waits Galia, Libby Skiles, Abbey Reuter, iPhone

III.  APPROVAL OF THE AGENDA

It was moved and seconded to approve the Board of Directors agenda.
CHEN/TEJADA
Bella – Yes                 Crystal – Yes
Joyce – Yes                Dr. Wood - Yes
Armando – Yes         Abi - Yes
Antonio - Yes             Victor - Yes
Reece - Yes                Ashley - Yes
CARRIED (10-0-0)

IV.  APPROVAL OF PREVIOUS MINUTES

It was moved and seconded to approve the Board of Directors meeting minutes of 8/24/20, as attached.
PENERA/SEPULVEDA

Bella – Yes                 Crystal – Yes
Joyce – Yes                Dr. Wood - Yes 
Armando – Yes         Abi - Yes
Antonio - Yes             Victor - Yes
Reece - Yes                Ashley - Yes
CARRIED (10-0-0)

V.  PUBLIC COMMENT: 

Abbey Reuter, UCSD student, gave a public comment regarding the letter to San Diego City Council addressing privacy and surveillance concerns.

VI.  UNIVERSITY REPORTS AND PRESENTATIONS

1. Business and Financial Affairs Designee: None.
2. University President’s Designee: Dr. J. Luke Wood reported on the following:
   1. We are back and in full swing. We wanted to bring representatives here to discuss health and safety in regards to COVID. I wanted to address what we have been doing on campus so you are aware. In terms of on-campus, we have two different groups that are reminding people about personal protective equipment (PPE) and social distancing. Off campus, we are working with Elite Security to do patrols in the College Area. If there are violations of COVID or health/safety policies, students will receive warnings. These are important reminders to students that there is a global pandemic and it is important that the safety guidelines are taken seriously.
   2. Dr. J. Luke Wood yielded time to Stephanie Waits Galia, Director of Wellness and Health Promotion, and Libby Skiles, Director of Student Health Services:
      1. Stephanie Waits Galia: In terms of prevention efforts, we are working on a healthy habits campaign within the hybrid model of in-person and virtual. The program consists of a social media campaign and multiple trainings for groups on how to interact with others and protect themselves. They are also ensuring that the SDSU community understands the Student Code of Conduct, by communication with signage on campus and Blackboard/Canvas visuals. The Wellness Outreach Team will be greeting members as they come on campus while giving information and reminding about the safety prevention strategies.
      2. Libby Skiles: It is important for the leadership of our students to know where we are in San Diego in regards to COVID. Currently, we are in a ‘red zone’ of a four-tiered system where restaurants, theatres, and gyms may be opening. Let’s continue collaborating on educating fellow students about facial coverings and social distancing.
   3. Dr. J. Luke Wood yielded time to Christy Samarkos, Associate Vice President for Campus and Community Partnerships. Christy reported
      1. Antionette Marbray, Associate Vice President, will be leaving SDSU. Her last official day is September 14. She has accepted a position as Vice President and Chief Compliance Officer for COVID 19 Operations at Stevenson University in Maryland. She will be missed immensely. Please send her warm wishes and thoughts.
      2. The headliner for Aztec Nights Comedy Night for this Saturday night will be Tiffany Haddish.

VII.  ITEMS FOR CONSIDERATION

1. General Consent Agenda (Action): None.
2. General Consent Report (Information): None.
3. A.S. Budget 19/20 Year End Results (Information) (Time Certain 4:15 PM)
   Carlos Careaga, A.S. Finance Director, reviewed the A.S. 19/20 year-end financial results.
4. A.S. Budget 20/21 Budget Update (Information) (Time Certain: Immediately following Item. VII. C.)
   Carlos Careaga, following the year-end results, reviewed the A.S, 20/21 budget update.
5. Students Against Surveillance Coalition Support for TRUST SD Ordinances (Action)
   Armando reviewed the proposed letter to the San Diego City Council to support the ordinances advocated for by the TRUST SD Coalition regarding privacy and public surveillance.
   
   It was moved and seconded to table signing the letter to the next BOD meeting for more information.
   TEJADA/SANCHEZ
   
   Bella – Yes            Crystal – No       Joyce – No
   Armando – No     Abi - No             Antonio - No
   Victor – No           Reece - No         Ashley – Yes
   (2-7-0, FAILED)
   
   It was moved and seconded to sign the letter of support to the San Diego City Council regarding privacy and public surveillance.
   SEPULVEDA/PENERA
   
   Bella – Yes            Crystal – Yes       Joyce – Yes
   Armando – Yes    Abi - Yes             Antonio - Yes
   Victor – Yes          Reece - Yes         Ashley – Abstain
   (8-0-1, CARRIED)

VIII.  CLOSED SESSION (Closed to Non-Members):

None.

IX.  BOARD OF DIRECTORS COMMITTEE REPORTS

1. Audit Committee: None.
2. Facilities Board: None.
3. Financial Affairs Committee (FAC): None.
4. Marketing and Communications Committee: None.

X.  EXECUTIVE REPORTS

1. President: Christian Holt reported on the following:
   1. Reminder that my office hours will start next week, Tuesdays and Thursdays at noon. Want to be accessible to the student population.
   2. Last week was the first week of school, and wanted to reiterate the importance of physical distancing and wearing facial coverings. As A.S., we are campus leaders and students look to us for role modeling.
   3. On Wednesday, we will be having an All Council Meeting and will consist of having the Identity Centers leaders present. All nine Identity Centers will be present along with student representation.
   4. In a future Board of Directors meeting, we will have California State Student Association (CSSA) present on advocacy. It will be sometime later in the semester.
   5. On Friday, students received an email from myself, Dr. J. Luke Wood, Dr. Randy Timm, introducing the SDSU Flex general issues form.
   6. Christy mentioned the One SDSU Comedy Night on Saturday with Tiffany Haddish. Really looking forward to it.
   7. Update on the ASUB Nooner.
2. Executive Vice President: Bella Martelino reported on the following:
   1. Homecoming update: Still in discussion whether to have a Spirit Week in November. Will meet with Veronica this Thursday and will keep you updated.
   2. A.S. Expo: The expo went really well. The two student government panels on Tuesday and Wednesday were well attended. Both sessions were recorded.
   3. New Student Interests: Names and contact information are currently being sent to the chairs and advisors for each board, committee and commission (BCC). The chairs will contact the students and will set a time to meet with them. They will recommend the students to sit on their BCC and will then be approved and become official members of their BCC. For those who expressed interest with the First-Year Leadership Experience (FLEX), we will send information soon.
   4. Working with Diego Ramirez, A.S. Chief Justice, in regards to the outreach requirement for A.S. student leaders.
   5. Working with the Office of Sustainability regarding Mission Valley.
3. Vice President of External Relations: Armando Sepulveda reported on the following:
   1. Rock the Vote (RTV) Updates: Our Rock the Vote Instagram page is doing really well. We will begin “What Is It Wednesdays?” to describe political terms in the context of civic engagement. Will collaborate with the SDSU Diamonds for a video for Rock the Vote. Will be filming for Rock the Vote. Let me know if you are interested.
   2. California State Student Association (CSSA) Update: Working on a University Police Department (UPD) resolution to work on police reform throughout the CSU. Looking for interested Board of Directors members who would like to take a part of the process. Please reach out to me.
4. Vice President of Financial Affairs: Victor Penera reported on the following:
   1. Aztecs Rock Hunger (ARH) updates: The ARH campaign is coming up! Our first Instagram post was put up today. We have been meeting with the College Area Business District to collaborate with the businesses in the area and will be meeting with SDSU Alumni tomorrow. We also have been meeting with the Aztec Recreation team for a possible virtual 5K as an engaging activity to do. Will be filming an ARH video next week. Sending out an email to the campus partners about our first ARH campus partner meeting on September 10. Meeting with Green Love on how we can work together. Also working with the Greek Life Activities Board (GLAB) to have ARH as one of their main philanthropy initiatives.
   2. Economic Crisis Response Team (ECRT) is starting a community care fund to allow donors to support the identity centers.
5. Vice President of University Affairs: Crystal Sanchez reported on the following:
   1. The Add/Drop deadline for classes is September 4th. Please do not forget.
   2. Met with Dr. Scott Walter, Dean of the Library. He gave information on capacity. He will work with the staff to expand the space as midterms are coming up while adhering to safety guidelines. There is no reservation system, just check the library hours on their website. The library also has tutoring services and many resources. An ‘online’ librarian can assist you as you browse their website.
   3. College of Sciences are having a club fair from 2-4pm on September 4th.
6. Executive Director: Christina Brown reported on the following:
   1. The Aztec Recreation started their outdoor fitness program and participants are giving great feedback about it. The county, as of today, has allowed gyms to open, and we are working to adhere to the 10% capacity guidelines. We are filling demand via the outdoor program on the third floor of the Aztec Student Union, the Recreation Field, and Aquaplex Deck. Will be reactivating member’s accounts as of September 1 and giving community the option to opt-out or freeze their accounts.
   2. The Aztec Student Union Information Center is open and busy. The first week of the A.S. Food Pantry went really well. Reminder that they are on Wednesdays and Thursdays on the second floor of the student union. On Friday, there was about twenty drive through reservations for the food pantry. Looking to open more meeting rooms in the union.
   3. Mission Bay Aquatic Center (MBAC) finalized youth camps last week and have launched a K-12 student enrichment program during the day and before/after school. Will be promoting MBAC rentals for usage on Mission Bay.

XI.  REPORTS OF BOARD OF DIRECTORS MEMBERS

1. Reece Breuckman, Student-At-Large:
   1. Had my first in-person class today and thought it was good news to share.
2. Ashley Tejada, Student-At-Large:
   1. Will meet with Armando to work on the internal newsletter for A.S. leaders. The newsletter will be a streamlined communication to create interconnectedness within A.S. leaders.
3. Abigail Tamayo, Student-At-Large: None.
4. Antonio Marquez, Student-At-Large: None.
5. Hannah Berman-Schneider, Student-At-Large: None.
6. Joyce Chen, Student-At-Large:
   1. Hope everyone is staying safe and doing well.

XII.  ANNOUNCEMENTS

1. Christina informed that the A.S. leaders’ polo shirts and face masks will be available for pick up at the Aztec Student Union Information Center on Tuesday and Wednesday.

XIII.  ADJOURNMENT

It was moved and seconded to adjourn the meeting at 5:54 pm.
PENERA/BREUCKMAN                        CARRIED (9-0-0)

 

APPROVED BY: Christian J. Holt, A.S. President
PREPARED BY:  Janice I. Dils, A.S. Government Affairs Manager