Meeting Minutes
Associated Students | San Diego State University


Monday, August 24, 2020 - 3:30pm
Via Zoom

I. CALL TO ORDER

A.S. President, Christian Holt called the meeting to order at 3:34 PM.

II.  ROLL CALL 

  1. Voting Members Present: Christian Holt, Bella Martelino, Armando Sepulveda II, Victor Penera, Crystal Sanchez, Hannah Berman-Schneider, Reece Breuckman, Joyce Chen, Ashley Tejada, Antonio Marquez
  2. Voting Members Absent: Abigail Tamayo, Dr. J. Luke Wood, Jessica Rentto
  3. Non-Voting Members Present: Christina Brown, Janice Dils
  4. Non-Voting Members Absent: None.
  5. Visitors: Christy Samarkos, Kole Wellenstein, user1, Jeff Carter

III.  APPROVAL OF THE AGENDA

It was moved and seconded to approve the Board of Directors agenda.
SEPULVEDA/TEJADA
Bella – Yes                 Crystal – Yes
Joyce – Yes                Armando – Yes
Hannah - Yes             Antonio - Yes
Victor - Yes                 Reece - Yes
Ashley - Yes
CARRIED (9-0-0)

IV.  APPROVAL OF PREVIOUS MINUTES

It was moved and seconded to approve the Board of Directors meeting minutes of 8/10/20, as attached.

PENERA/BERMAN-SCHNEIDER
Bella – Yes                 Crystal – Yes
Joyce – Yes               
Armando – Yes
Hannah - Yes             Antonio - Yes

Victor - Yes                 Reece - Yes
Ashley - Yes
CARRIED (9-0-0)

V.  PUBLIC COMMENT:

None.

VI.  UNIVERSITY REPORTS AND PRESENTATIONS

  1. Business and Financial Affairs Designee: None.
  2. University President’s Designee: Christy Samarkos, on behalf of Dr. Luke Wood reported on the following:
    1. As you hear about academic scheduling issues, please ensure that you communicate these issues to us. We will work with Dr. Wood and Christian for a communications plan. We want to know what students are experiencing in their classrooms.
    2. We are starting a new program, a street team, for those looking for employment, to assist with activities, online programming events, and to remind students about public health orders and expectations. Everything that students need to know, we will train students to engage, to let them know about the resources available around campus. Please let us know if there are any students you think would be interested in the opportunity.
    3. Thank you for continuing to promote public health orders, as it is very important to engage and influence the expectations of students abiding by policies in terms of public health (i.e. wearing masks).
    4. In terms of the Student Success Fee and funded activities, we are working on how to streamline the process and how to potentially fund twice a year, as opposed to once a year. We are also looking at how to align it with true student success learning outcomes. Staff have been having preliminary conversations and would like to come to the next meeting to work with you to review the programs to gather the members’ perspective.

VII.  ITEMS FOR CONSIDERATION

  1. General Consent Agenda (Action): None.
  2. General Consent Report (Information): None.
  3. Fiduciary Duty (Information): Jeff Carter, Legal Counsel, reviewed the roles and fiduciary duties of the A.S. Board of Directors.

VIII.  CLOSED SESSION (Closed to Non-Members):

None.

IX.  BOARD OF DIRECTORS COMMITTEE REPORTS

  1. Audit Committee: None.
  2. Facilities Committee: None.
  3. Financial Affairs Committee (FAC): None.
  4. Marketing and Communications Committee: None.

X.  EXECUTIVE REPORTS

  1. President: Christian Holt reported on the following:
    1. Will start my office hours during the week of 9/8 on Tuesdays and Thursdays from 12-1pm. There will be promotion for that and it will be for students to share their concerns.
    2. The Strategic Plan has launched. Many of you were appointed to these working groups. These working groups will determine what the future of SDSU will look like.
    3. The All-Council meeting this Wednesday will include COVID health and safety. University partners will also be presenting.
    4. SDSU Mission Valley broke ground last week and will be built by fall 2022 and will start a new chapter of SDSU.
  2. Executive Vice President: Bella Martelino reported on the following:
    1. Homecoming will be postponed to spring 2021. In the fall, we will replace what we usually do for Homecoming with a spirit week, which will align with the theme “We are One SDSU”. More details to come.
    2. A.S. Expo – The Expo is this week! We have sent out a welcome email and video to all students, and have promoted via social media platforms. Tomorrow, University Council (UC) will be presented at 1pm on Zoom via live session, Wednesday will be Campus Life Council (CLC) at 1pm, Thursday will be Aztec Recreation at 2pm, and Friday will be a live panel of student leaders at 1pm.
    3. New Student Interest Form – The final email sent today and asked for the top three choices to join. It also had information on the A.S. Expo.
    4. There is a calendar of events for August 2020 on the website under "Calendar of Events".
  3. Vice President of External Relations: Armando Sepulveda reported on the following:
    1. Rock the Vote (RTV) Updates: Our social media page on Instagram is up (sdsurockthevote). We also have our website up and running. If you want to register to vote, please visit our website for everything RTV related. Shout to our RTV Leadership Team and Hannah for compiling information.
    2. Met with A.S. Imperial Valley this week to give them advice to increase social media presence and worked on a legislative advocacy ‘ask’. If anyone is interested in working in collaboration with A.S. Imperial Valley, please let me know.
    3. California State Student Association (CSSA) Updates: Working on the University Police Department (UPD) resolution with multiple campuses regarding police reform. If anyone would like to provide input on the resolution, please reach out to me.
    4. Ballot Bowl is coming up. Working to get students registered to vote. Really excited about that.
    5. Meeting with University of California, San Diego (UCSD) tomorrow regarding the letter that Abbey Reuter presented regarding TRUST SD Coalition and privacy and public surveillance. Members have asked what it means for A.S. to sign the letter. If anyone has any questions, please reach out.
  4. Vice President of Financial Affairs: Victor Penera reported on the following:
    1. Aztecs Rock Hunger (ARH) updates: The ARH campaign is five weeks away. ARH Leadership met this morning – shout out to them for their hard work during the summer. Really excited about this year. The campaign is on Instagram, as well (aztecsrockhunger). More than ever, our community needs us. Will continue to meet with partners and organizations to execute the best of our ability. Our kick-off day will be on 9/28, similar to the Mission Valley kick-off. More information to come. The big “push day”, 10/16, is the last Friday of the campaign, which is also ‘World Hunger Day’. Finalizing the script for a new campaign video. Meeting with the Alumni Association in the coming weeks to discuss a partnership.
    2. The Financial Education Peer program that is under Well-Being and Health Promotion will be starting soon. Please sign up for one-on-one sessions with an educator regarding credit, rent questions, and loans.
    3. Food Pantry will be open on Wednesdays from 10-2pm, Thursdays from 2-6pm, and Fridays, drive through at the loading dock. Information on the website.
    4. Conducting interviews for the Financial Affairs Committee (FAC).
  5. Vice President of University Affairs: Crystal Sanchez reported on the following:
    1. The library reopened and it is exciting! It is not a reservation system, you can go to the library. Bring your Red ID. Will meet with the Dean of the Library on Friday to review information about library resources, spacing and COVID processes
    2. The University Council (UC) Expo is tomorrow at 3:30pm, if anyone wants to join and stop by to support.
  6. Executive Director: Christina Brown reported on the following:
    1. The Food Pantry will take place on the 2nd floor landing, on Wednesdays and Thursdays. The Friday drive through option is a reservation process.
    2. SDSU Children’s Center has been open and it is going really well. Faculty, staff and students are thrilled and appreciative that it is open.
    3. This is the last week of Mission Bay Aquatic Center (MBAC) Summer Youth camps. They are working on an ‘afterschool’ youth enrichment program for the fall. Reminder that the MBAC has low cost rentals for students.
    4. Cal Coast Credit Union Open Air Theatre will be holding music classes on the stage.
    5. Aztec Student Union Information Center is open and is working in conjunction with the Student Affairs ‘Ask Me’ tent located near East Commons. They are there for any questions anyone may have about the campus. Also, looking to expand open meeting rooms to augment the reduced capacity in the library for study space. Outdoor space usage for studying is being looked at as an option in the student union, Scripps Cottage, and the concourse of the Viejas Arena.
    6. Reminder that there is another Board of Directors meeting next week, Monday, August 31. This Wednesday, there is an All-Council Meeting with University presenters, like President Adela de la Torre.

XI.  REPORTS OF BOARD OF DIRECTORS MEMBERS

  1. Reece Breuckman, Student-At-Large:
    1. Happy first day!
    2. Will be working on the SDSU Sport Club project with Victor now there will not be club sports this semester.
  2. Ashley Tejada, Student-At-Large:
    1. Will continue on the internal newsletter for A.S. leaders to include resource topics such as COVID testing sites on campus and how to fulfil requirements. I will also reach out to the CLC Student-at-Large representatives to assist.
  3. Abigail Tamayo, Student-At-Large: None.
  4. Antonio Marquez, Student-At-Large:
    1. Currently assisting a student with a Latinx film festival. They are interested in making this an official student organization and working to connect them with A.S.
    2. I will be there at the Undocumented Resource panel. Please ask any questions.
  5. Hannah Berman-Schneider, Student-At-Large:
    1. Residential Education Office (REO) had their move-in. They had 2,600 students move in the residence halls. Working with student leaders within the residence halls to come up with a plan to further enforce COVID safety protocols to all the residents.
  6. Joyce Chen, Student-At-Large:
    1. Residential Move-in was last week. Share the same concerns as Hannah in regards to COVID health and safety within the residence halls.

XII.  ANNOUNCEMENTS:

None.

XIII.  ADJOURNMENT

It was moved and seconded to adjourn the meeting at 5:31 pm.
CHEN/MARQUEZ                                 CARRIED (9-0-0)

 

APPROVED BY:  Christian J. Holt, A.S. President
PREPARED BY:  Janice I. Dils, A.S. Government Affairs Manager