Meeting Minutes
Associated Students | San Diego State University

Monday, September 11, 2017 - 3:30pm
Council Chambers • Conrad Prebys Aztec Student Union

I. CALL TO ORDER

A.S. President, Chimezie Ebiriekwe called the meeting to order at 3:32 PM in the Council Chambers at the Conrad Prebys Aztec Student Union.

II.  ROLL CALL

-

  1. Voting Members Present: Chimezie Ebiriekwe, Vanessa Girard, Hayden Willis, Carmel Alon, Chris Thomas, Anya Shutovska, Farris Nabulsi, Brie Hornig, Josh Miller, Michelle Sabin, Victor Uwakwe, Christy Samarkos, Jessica Rentto.
  2. Voting Members Absent: None.
  3. Non-Voting Members Present: Christina Brown, Aileen Wei
  4. Non-Voting Members Absent: None.
  5. Visitors: Mikayla Leier, Raven Tyson, Quincy Belcher II, Kim Alli.

III. APPROVAL OF AGENDA

It was moved and seconded to approve the agenda for today’s meeting.

THOMAS/WILLIS  CARRIED

IV. APPROVAL OF PREVIOUS MINUTES

It was moved and seconded to approve the Board of Directors meeting minutes of 08/28/17, as attached.

WILLIS/SABIN  CARRIED                                                                                             

V. PUBLIC COMMENT

-

None.

VI. UNIVERSITY REPORTS AND PRESENTATIONS

  1. Business and Financial Affairs Designee: Jessica Rentto reported on the following:
    1. The Qualcomm Stadium site is open to a possible discussion for further development to expand San Diego State University.
    2. Business and Financial Affairs will be introducing new faculty and student employees. 
  2. University President’s Designee: Christy Samarkos reported on the following:
    1. Reinforced the A.S. statement to create a safe and welcoming environment for students with Deferred Action for Childhood Arrivals (DACA) status. Resources for DACA students are available in the community and on campus. Cynthia Torres, Assistant Director of the Office of Educational Opportunity Programs, can be contacted for more information regarding questions and concerns.
    2. Informed Board of Director members on Equifax’s data breach. The Equifax website is offering a year of free credit monitoring services.
    3. Gave an update on the public service announcement on the Hepatitis A outbreak. Hepatitis A is related to hygiene issues, so good hygiene should be practiced when participating in community events such as beach clean ups.
  3. A.S. Supervisor Training & Handbook Presentation, Quincy Belcher II, Risk Management Assistant (Time Certain 3:45 pm):
    1. Quincy explained the purpose of the handbook in providing an easy access to information for supervisors and employees. The handbook helps explain the standard procedures between supervisors and employees interactions.

VII. ITEMS FOR CONSIDERATION

  1. General Consent Agenda (Action): It was moved and seconded to approve the General Consent Agenda, as attached. THOMAS/SHUTOVSKA  CARRIED
  2. General Consent Report (Information): The general consent report was reviewed, as attached.

VIII. CLOSED SESSION

Closed to Non-Members

None.

IX. BOARD OF DIRECTORS COMMITTEE REPORTS

  1. Audit Committee: Annual audit report will be finalized and presented at the next Board of Directors meeting.
  2. Facilities Board: Vanessa will be working with Glen Brandenburg, Director of Facilities and Sustainability, and Ron Cortell, Assistant Director of Facilities and Sustainability, to discuss the purpose and vision for the committee.
  3. Financial Affairs Committee: Welcomed new members to the committee. Elections will take place for the Vice Chair. The $800 funding for Out for Business was approved.
  4. Marketing and Communications Committee: The snapchat account created for the Treat Yourself event was successful. They introduced the Basecamp program to incoming members.

X.  EXECUTIVE REPORTS

  1. President: Chimezie Ebiriekwe reported on the following:
    1. Met with SDSU Chief of Police to discuss protocol for response to protests, sexual assaults, and criminal offenses.
    2. Met with Athletics senior staff.
    3. Will meet with Steven DiPaolo, Associate Director of Programs and Marketing, Wednesday, September 12 to create and distribute survey for A.S. leaders.
    4. First-Year Leadership Experience (FLEX) and First-Year Leadership Initiative (FLI) applications are available online. FLEX applications close Wednesday, September 12 at 4:30 pm. FLI applications are ongoing and will close the beginning of November.
    5. Requirements for tabling are due Friday, September 15 at 4:30 pm. Remaining duties are due November 17.
    6. The Campus Fee Advisory Committee (CFAC) proposal made an increase from $60 to $80 for lodging and $20 to $60 for food.
  2. Executive Vice President: Vanessa Girard reported on the following:
    1. A.S. Bowling event with A.S. Ambassadors will be on September 20 from 5:30 - 7:30 pm at Aztec Lanes. RSVP will be sent out on Wednesday, September 13.
    2. The Aztec Barbeque was postponed to October 26, 6:00 – 9:00 pm on the 3rd floor Student Union Terrace.
    3. University Leaders reception will be on October 4 at the Montezuma Lounge on the 2nd floor of the Student Union.
    4. Met with Athletics to discuss the launch of mobile tickets for basketball tickets.
    5. Met with Sam Emami, Steven Dipaolo, and Gerardo Cabral to discuss the “What Matters to State” campaign. They are looking for interest in students and student organizations to express how their involvement on campus has transformed their experience at San Diego State University. The proposed launch time is January 29, 2018 – February 28, 2018.
  3. Vice President of External Relations: Carmel Alon reported on the following:
    1. Will attend College Area Community Council on September 12.
    2. Carmel is planning to bring support for DACA initiatives on campus.
    3. A training with the Sexual Violence Taskforce will be available for A.S. leaders.
    4. The External Relations Board meets on Mondays, 10 am in Council Chambers to discuss policies.
  4. Vice President of Financial Affairs: Hayden Willis reported on the following:
    1. The annual audit report will be finalized for the upcoming Board of Directors Meeting on September 25.
    2. Aztec Rock Hunger designated roles and gave an update on the officers’ positions.
    3. Video for Aztec Rock Hunger was completed.
    4. Met with Carlos Careaga to discuss details of the pilot banking program with Cal Coast Credit Union.
    5. Serves on the Mission Valley Finance Subcommittee to discuss finance options for the Mission Valley Initiative. 
  5. Vice President of University Affairs: Chris Thomas reported on the following:
    1. University Senate Committee positions are available.
    2. The Women’s Resource Center is offering a program on sexual violence comprehension called, The Brave Project.
    3. Met with all University Council representatives and plans to meet with the presidents of college councils to discuss plans for the year.
    4. University Affairs Board (UAB) welcomed two members!
    5. Academic Affairs Council (AAC) will have their first meeting on Friday, September 15 at 9 am.
  6. Executive Director: Christina Brown reported on the following:
    1. The Food Pantry on Wednesdays and Thursday is successful. The food distributed is provided by the Jacobs and Cushman San Diego Food Bank weekly and follows the United States Department of Agriculture (USDA) health and safety codes.
    2. The annual “State of A.S.” will take place on September 21 at 8:15 – 10:30 am. Directors will provide an update on future goals and the accomplishments of past year.

XI.  REPORTS OF BOARD OF DIRECTORS

  1. Josh Miller, Student-At-Large reported on the following:
    1. Excited to work with SDSU alumni on Aztecs Rock Hunger. He is working on getting perspective from alumni to discuss the benefits of Aztecs Rock Hunger on campus. 
  2. Brie Hornig, Student-At-Large reported on the following:
    1. Met with Christina Brown and the Economic Crisis Response Team about food insecurity.
  3. Farris Nabulsi, Student-At-Large reported on the following:
    1. Will meet with the College of Science representative to discuss the College of Science issue receiving research grants.
    2. Informed the Board of Directors that the on-campus markets are in the process of tagging Kosher foods. He will be working with the Hillel Board in San Diego to provide a vendor at the Farmer’s Market. 
  4. Anya Shutovska, Student-At-Large reported on the following:
    1. Met with the Campus Life Council commissioners and representatives. She will focus on helping the Student Support Commission fill their vacancy.
    2. Aztecs Rock Hunger will have a training on Friday, September 22 at 3 pm in Park Boulevard.
    3. Encouraged Board of Directors to inform councils of deadlines.
  5. Michelle Sabin, Student-At-Large reported on the following:
    1. Met with Christina to discuss her goals.
    2. Food Pantry volunteer opportunities are available.
  6. Victor Uwakwe, Student-At-Large reported on the following:
    1. Excited to work with Aztecs Rock Hunger. He plans to focus on gathering more organization involvement.
    2. Gave an update on the skateboarding and biking regulation on campus. A $75 fee will be issued beginning in October for not adhering to school policy in areas where skateboarding and biking are prohibited.

XII. ADJOURNMENT

It was moved and seconded to adjourn the meeting.

MILLER/ALON  CARRIED

The meeting was adjourned at 4:59pm.

APPROVED BY: Chimezie Ebiriekwe, A.S. President 

PREPARED BY: Aileen Wei, A.S. Government Secretary