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Associated Students


A.S. Board of Directors

Meeting Minutes
Associated Students | San Diego State University


Monday, October 6, 2014 – 4:00 PM

Council Chambers • Conrad Prebys Aztec Student Union

I. CALL TO ORDER

A.S. President, J. Cole called the meeting to order at 4:00 PM at the Council Chambers at the Conrad Prebys Aztec Student Union.

II. ROLL CALL

A. Voting Members Present: J. Cole, Kevin Hancock, Jacqueline Karczewski, Alex Padua, Corey Polant, Keagan Casey, Maneet Deol, Alexandria Johnstone, Marilyn Martinez, Kyle Murphy, Jessica Rentto, Christy Samarkos.

B. Voting Members Absent: None.

C. Non-Voting Members Present: Clarice Mendoza, Christina Brown.

D. Non-Voting Members Absent: None.

E. Visitors: Jake Grant, Carlos Careaga, Laura Hooley, Tracy Blakemore, Jerry Varga, Robin Judd, Kim Dunlap, Sara Sanders.

III. APPROVAL OF AGENDA

It was moved and seconded to approve the agenda for today’s meeting.

CASEY/DEOL

Kevin Hancock made a friendly amendment to add a Judicial Affairs Council update as Item E under Items for Consideration, with a time certain at 4:50 PM.

The agenda was approved as amended.

IV. APPROVAL OF PREVIOUS MINUTES

It was moved and seconded to approve the Board of Directors meeting minutes of 10/6/14, as attached.

MURPHY/MARTINEZ CARRIED

V. PUBLIC COMMENT:

None.

VI. UNIVERSITY REPORTS AND PRESENTATIONS:

A. Business and Financial Affairs Designee: Associate Vice President for Administration Jessica Rennto reported on the following:

1. In response to a recent demonstration by SDSU students protesting the sexual assaults that have occurred on campus this past week, a letter was sent from the SDSU President to them addressing their concerns and noting resources and actions that SDSU has implemented to prevent sexual violence in our community.

B. University President’s Designee: Christy Samarkos, Interim Associate Vice President for Campus Life, reported on the following:

1. Many students experience hardship during their time in college and our university aims to provide aid to these students, while the deadline for financial aid has already passed. Contact Dr. Reggie Blaylock, the Associate Vice President for Student Services, if you know of any students who may need this assistance.

C. SDSU Children’s Center Presentation: Robin Judd, Director, reported:

1. After introducing herself and SDSU Children’s Center full-time staff members, Kim Dunlap and Sara Sanders, Robin described the SDSU Children’s Center’s goals, success, and appreciation of the support it has received from Associated Students and community. The partnership the Center has with the parents of children enrolled at the Center has always been an integral part of the program.

2. Volunteers are always welcome! Stop by the SDSU Children’s Center or contact Robin for more information.

VII. ITEMS FOR CONSIDERATION:

A. General Consent Agenda (Action): It was moved and seconded to approve the General Consent Agenda, as attached.

KARCZEWSKI/CASEY CARRIED

B. General Consent Report (Information): The General Consent Report was reviewed via electronic copy. For further reference please request a full agenda copy from the Government Secretary.

C. 2013-2014 Financial Audit Report (Action): Jerry Varga of McGladrey LLP gave an overview of their partnership’s work on the Associated Students’ audit report these past few months. The process, as well as the quality of work, communication, and independence between McGladrey LLP and Associated Students was explained to the Board of Directors. Executive Director Christina Brown explained the deficiencies found, noted in our audit report, and thanked McGladrey LLP for their hard work and dedication.

D. 2013-2014 Financial Results (Information): Vice President of Financial Affairs, Alex Padua, and Director of Finance, Carlos Careaga, and presented the 2013-2014 Financial Results to the Board of Directors.

E. Judicial Affairs Council Update (Information): Jake Grant, Justice, reported:

1. Tabling requirement paperwork is due to the A.S. Office front desk by 4:30 PM, this upcoming Wednesday, October 8.

2. The Judicial Affairs Council will be planning an alternative workshop for A.S. leaders who were unable to attend the retreat this past August.

VIII. CLOSED SESSION (Closed to Non-Members):

None.

IX. EXECUTIVE REPORTS:

A. President: J. Cole reported on the following:

1. After attending the SDSU Los Angeles Regional Council, J. Cole met many SDSU alumni that want to be involved in the mentorship and development of current SDSU students.

2. The First-Year Leadership Initiative (FLI) will be having their first meeting this upcoming Wednesday, Oct. 8 at 11 AM in the Visionary Suite. Please let any freshmen and newly-transferred students about this opportunity to learn more about peer-to-peer leadership at SDSU.

3. The A.S. Board of Directors meeting will be chaired by Kevin Hancock, while J. Cole will be traveling up to Cupertino with SDSU administration members to improve technology for student-use in classrooms.

B. Executive Vice President: Kevin Hancock reported on the following:

1. The last day to register your teams for the Homecoming student competitions is Monday, Oct. 13. Applications are due to the Student Life and Leadership office.

2. Super Saturday was a great event, giving the A.S. student leaders to meet each other and understand the mission and goals of A.S. The football game afterwards was a blast!

3. The GreenFest Executive Committee extended an offer to an artist. More updates will come as soon as we receive an answer.

4. The next home football game will be on October 18, against the University of Hawaiʻi at Mānoa Rainbow Warriors.

5. In response to the rumors that there will be a cut in the student tickets available for basketball games, there won’t be a reduction in student tickets but guest tickets will not be available.

C. Vice President of External Relations: Jacqueline Karczewski reported on the following:

1. We still need more Aztecs registered to vote! Please encourage your peers to encourage their peers to fill out a registration form. Our goal is to get 2,000 Aztec registered by the registration deadline on Oct. 22.

2. The first episode of AztecTV will be premiering on Monday, Oct. 13.

3. To the 10/18 football tickets, a flyer for Aztecs Rock Hunger and Rock the Vote will be attached.

D. Vice President of Financial Affairs: Alex Padua reported on the following:

1. 250,000 lbs of food is the goal for Aztecs Rock Hunger this year! Bins will be distributed a few days prior to the beginning of the collection period, which is from Oct. 17 to Nov. 9.

2. There will be a professional development seminar entitled Credit 101, hosted by Cal Coast Credit Union on Tuesday, October 14 at 4 PM in Park Blvd. The seminar will answer questions students may have about establishing and improving credit.

E. Vice President of University Affairs: Corey Polant reported on the following:

1. Randy Timm is scheduled to give a report on the improvements in cultural engagement on campus due to the implementation of the mandatory diversity trainings for student leaders at this Wednesday’s University Council meeting.

2. The first reading of the Resolution to Change the Mascot will happen at this Wednesday’s University Council meeting. A tentative schedule for the Resolution’s process is being made.

F. Executive Director: Christina Brown reported on the following:

1. The Aztec Recreation Center has a couple of events and programs planned for the upcoming weeks. There will be a Mad Dogg Athletics spinning event on Saturday, October 11. ENS students have been engaged in outings, such as a recent climbing trip to Mission Gorge.

2. Kaiser Permanente hosted their training at Viejas Arena. Christina addressed concerns about parking in the parking structures during that event, confirming that a large majority of the attendees were bussed in. The two recent concerts for Demi Lovato and the Eagles were very successful.

3. Bookings for events and meeting at the Conrad Prebys Aztec Student Union have been ongoing.

4. The SDSU Children’s Center just had a Child Care Complaint Audit performed.

X. REPORTS OF BOARD OF DIRECTORS:

A. Keagan Casey reported on the following:

1. Keagan talked to Blaire and Grace of the Student Diversity Commission about reaching out to underrepresented organizations at SDSU and creating relationships between them and Associated Students.

B. Marilyn Martinez reported on the following:

1. The Educational Opportunity Program will be scheduled to come and present at an upcoming A.S. meeting.

XI. ADJOURNMENT

The meeting was adjourned at 5:33 PM.

PADUA/MARTINEZ CARRIED