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Associated Students


A.S. Board of Directors

Meeting Minutes
Associated Students | San Diego State University


Monday, April 14, 2014 – 4:00 PM
Council Chambers • Conrad Prebys Aztec Student Union

I. CALL TO ORDER

A.S. President, Josh Morse called the meeting to order at 4:08 PM at the Council Chambers at the Conrad Prebys Aztec Student Union.

II. ROLL CALL

A. Voting Members Present: Josh Morse, Becca Cohen, Javier Gomez, Mariah Kelly, Morgan Chan, Jonathan Cole, Josh Garman, Kevin Hancock, Chad Karczewski, Washington Navarrete, Jessika Seekatz, Nancy Demich, Eric Rivera.

B. Voting Members Absent: None.

C. Non-Voting Members Present: Christina Brown, Dr. Timothy Quinnan, Clarice Mendoza.

D. Non-Voting Members Absent: None.

E. Visitors Present: Kiana Caton, Patty Rea.

III. APPROVAL OF AGENDA

It was moved and seconded to approve the agenda for today’s meeting.

GOMEZ/COLE

Mariah Kelly added a time certain to the Annual Evaluation of the Executive Director under Closed Session, to follow the Judicial Affairs Report, as a friendly amendment.

The agenda was approved as amended.

IV. APPROVAL OF PREVIOUS MINUTES

It was moved and seconded to approve the Board of Directors meeting minutes of 3/24/14, as attached.

GARMAN/GOMEZ CARRIED

V. PUBLIC COMMENT:

None.

VI. UNIVERSITY REPORST AND PRESENTATIONS:

A. Business and Financial Affairs Designee: Nancy Demich reported on the following:

1. The evacuation drill at Storm Hall and Storm Hall West were conducted, fulfilling the requirement that an evacuation drill be done once a semester. Feedback is being collected about the drill to be compiled into a report.

B. University President’s Designee: Eric Rivera reported on the following:

1. May 1st is the intent to enroll deadline for admitted high school seniors and transfer students. Following the intent to enroll deadline, May 7th is when registration is open for orientations.

2. Thank you to Associated Students for their great partnership to Student Life and Leadership this past year. This strong relationship is necessary for our world-class campus experience offered to SDSU Aztecs.

C. Judicial Affairs Council Report: Justice Kiana Caton reported on the following:

1. The filed grievance concerning a University Affairs Board meeting has been dismissed.

2. Don’t forget to turn in your paperwork with all your A.S. duty requirements next Monday in the A.S. Office by 4:30 PM. Study abroad packets are due as well.

VII. ITEMS FOR CONSIDERATION:

A. General Consent Agenda (Action): It was moved and seconded to approve the General Consent Agenda, as attached.

HANCOCK /COLE CARRIED

B. General Consent Report (Information): The General Consent Report was reviewed via electronic copy. For further reference please request a full agenda copy from the Government Secretary.

C. Action Item Review for Appointments & Review Committee (Action): The Appointments and Review Committee is in need of two Board of Directors representatives to sit in on interviews for the appointed members of next year’s A.S. Government. The Board of Directors Representatives for the Appointments and Review Committee were chosen. Congratulations to Jonathan Cole and Washington Navarrete!

VIII. CLOSED SESSION (Closed to Non-Members):

It was moved and seconded to move into closed session.

GOMEZ/KARCZEWSKI CARRIED

It was moved and seconded to approve the evaluation of the Executive Director.

GARMAN/KELLY CARRIED

It was moved and seconded to move out of closed session.

GARMAN/GOMEZ CARRIED

IX. EXECUTIVE REPORTS

A. President: Josh Morse reported on the following:

1. The Campus Fee Advisory Committee met last Friday and looked at the chancellor’s signature in approval of the Student Success Fee. A 10% Committee will be assembled, addressing students following under that category. The possibility of students being a part of the hiring process of faculty is being discussed.

2. Please complete the Student Success Fee survey. It is important for the Campus Fee Advisory Committee to know all of the students’ concerns to effectively sort them by priority.

3. CSSA San Diego was this past weekend. All the representatives in attendance were amazed at the grandeur of our building and all the activity happening on a Saturday.

B. Executive Vice President: Becca Cohen reported on the following:

1. Currently, Becca is working on the transition process between current members and succeeding members with Kevin and Josh Garman.

2. The Facilities Committee’s work will be reported at the Board of Directors meeting next week. At their last meeting, there was a discussion about Aztec Shops and their role in the Union. They also looked at their bylaws.

3. The Aztec Achievement Awards is on Thurs., May 1st. The Awards Committee had a script meeting a couple nights ago and really should be commended for their hard work, starting new traditions and engaging more students.

C. Vice President of External Relations: Javier Gomez reported on the following:

1. CSSA San Diego was this past weekend. 55 people were in attendance. It was a long and intensive meeting with excellent dialogue.

2. External Relations Board reviewed upcoming bills being voted on at future CSSA meetings.

3. Good Neighbor Program is having a canvassing event on the last Sunday of April from 10-2 PM. New brochures are currently being designed.

D. Vice President of Financial Affairs: Mariah Kelly reported on the following:

1. The Financial Affairs Committee has wrapped up the cycle for the 2014-15 Associated Students Budget. It will be seen at the Board of Directors meeting next week.

2. Policy changes have been made concerning the travel request process.

E. Vice President of University Affairs: Morgan Chan reported on the following:

1. The Senate Committee met last Tuesday and approved the online syllabus policy. Professors are now required to upload their syllabi to an online database managed by the library, allowing future students to review past syllabi to evaluate their potential courses based on course design.

2. All are encouraged to attend the University Council meeting on Wednesday at 4:30 PM. The second reading of the Resolution in Support of Divestment for the Human Rights of the Palestinian People will take place. Public comment is welcome.

3. Tickets for GreenFest are on sale starting today.

4. The 2014 California Higher Education Sustainability Conference will be held at the Conrad Prebys Aztec Student Union in June. SDSU will be recognized for being awarded the 2014 Energy Efficiency and Sustainability Best Practice Award.

5. The College Area Community Garden has a working group party this Saturday from 9-3 PM. It is $5 to rent and reserve available plots.

F. Executive Director: Christina Brown reported on the following:

1. The A is For Art fundraiser at the Mingei Museum at Balboa Park is this upcoming Saturday.

2. The Daily Aztec is also having their centennial celebration on Saturday evening in Montezuma Hall.

3. Christina will be creating an ad hoc committee concerning transgender student concerns on campus. These minutes will be sent to Student Diversity Commission. In addition to this committee, the Queer People of Color Conference will be held at SDSU on Sat., May 3, following a conference on the day prior at the San Diego LGBT Center in Hillcrest.

4. The Facilities Committee and Lynn Cacha are looking at other options for foot washing stations for Muslim students.

X. REPORTS OF BOARD OF DIRECTORS:

A. Joshua Garman reported:

1. The Board of Directors binders and questionnaires are still being developed. A prototype will be presented to the Board of Directors next Monday.

2. The Big Gay BBQ is tomorrow. This event satisfies the cultural requirement.

B. Kevin Hancock reported:

1. The Campus Internships Working Group had its last meeting. The Group has worked to define internships at SDSU throughout the semester.

2. College of Arts and Letters Council has been discussing the Resolution in Support of Divestment for the Human Rights of the Palestinian People.Chad Karczewski reported:The Teacher Evaluation Task Force has met recently.

C. Washington Navarrete reported:

1. The Recruitment and Retention of Underrepresented Students Working Group met on March 24 last. At this meeting, the constituents discussed Explore SDSU and other programs on campus to increase recruitment. The Group will now be concentrating on how to increase retention, including opening more opportunities in the Honor’s Program and adding more classes in ethnic studies.

D. Jessika Seekatz reported:

1. Stav and Jessika are finishing up their report for the Undergraduate Research Working Group.

2. The Board of Directors was invited to ask questions about the resolution process.

XI. ADJOURNMENT

The meeting was adjourned at 6:14 PM.

GOMEZ/NAVARRETE CARRIED