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Associated Students


A.S. Board of Directors

Meeting Minutes
Associated Students | San Diego State University


Monday, August 26, 2013 – 4:00 PM
SLW Executive Boardroom • PPGAC

I. CALL TO ORDER:

A.S. President, Josh Morse called the meeting to order at 4:03 PM at the Stephen L. Weber Executive Boardroom, at the PPG Alumni Center.

II. ROLL CALL:
  1. Voting Members Present: Josh Morse, Becca Cohen, Javier Gomez, Mariah Kelly, Morgan Chan, Jonathan Cole, Josh Garman, Kevin Hancock, Washington Navarrete, Jessika Seekatz, Eric Rivera, Nancy Demich
  2. Voting Members Absent: Celeste Rodriguez
  3. Ex-Officios (non-voting) Present: Christina Brown, Clarice Mendoza
  4. Ex-Officios (non-voting) Absent: None.
  5. Visitors Present: Jennifer Esquivel Parker, Glen Brandenburg, Carlos Careaga, Mark Zakrzewski, Aaron Pollack
III. APPROVAL OF AGENDA

It was moved and seconded to approve the agenda for today’s meeting.

NAVARRETE/SEEKATZ CARRIED

IV. APPROVAL OF PREVIOUS MINUTES

It was moved and seconded to approve the Board of Directors meeting minutes of 8/5/13, as attached.

HANCOCK/GARMAN

Nancy Demich made a friendly amendment to correct the contents of her previous report.

V. PUBLIC COMMENT

None

VI. APPOINTMENTS & RESIGNATIONS

Since the Judicial Affairs Committee has not yet met, these appointments and resignations are sent to the Board of Directors for approval. It was moved and seconded to approve the appointments and resignations of 8/26/13 as attached.

HANCOCK/NAVARRETE CARRIED

VII. INFORMATION
  1. Introduction of Aaron Pollack: Mark Zakrzewski introduced Aaron Pollack, a successful Los Angeles stockbroker, father of three, and SDSU alumni. Pollack introduced himself and discussed how Christina Brown has been reaching out to crew rowing team members of the past. The Board of Directors got the chance to hear about Pollack’s experiences at SDSU and how he owes who he is today to those experiences.
  2. Role of Board of Directors: There was discussion regarding the role of the members of the Board of Directors.
VIII. ACTION
  1. The Aztec Financial Allocation: Mariah Kelly and Interim Director of Finance at Associated Students, Carlos Careaga, presented a proposal for $35,000 to be granted to the Daily Aztec in order to fund the salary of a new General Manager position for the publication. It was moved and seconded to approve the memorandum funding the salary of the Daily Aztec’s new General Manager position.
    GOMEZ/CHAN CARRIED
    It was moved and seconded to approve funding for the position on a year to year basis.
    NAVARRETE/CHAN CARRIED
  2. Reserve Study: Glen Brandenburg presented a proposed Reserve Study to be performed by ISES Corporation that would assess SDSU’s facilities to make sure all buildings are equipped to last and that the new Aztec Student Union is made to last. The inspection would cost $32,485 with ISES, which would be taken out of the budget allocated towards A.S.’ future projects. It was moved and seconded to approve the use of funds to support the facility reserve study and facility condition assessment.
    CHAN/GOMEZ CARRIED
  3. Campus Program Funding Request: Mariah Kelly presented on the Campus Program Funding minutes from their 8/12 meeting. Since the Campus Life Council has not yet met, these minutes are sent to the Board of Directors for approval of funds being allocated to the organizations that have requested it. It was moved and seconded to approve the Campus Program Funding requests.
    CHAN/GOMEZ CARRIED
IX. CLOSED SESSION (Closed to Non-Members)

It was moved and seconded to move into closed session.

COLE/HANCOCK CARRIED

It was moved and seconded to move out of closed session.

HANCOCK/COLE CARRIED

Mark Zakrzewski gave a report on the Aztec Recreation personnel topics.

X. EXECUTIVE REPORTS
  1. President: Josh Morse reported on the following:
    1. Josh got to speak at the all university convocation with President Hirshman. He was able to update all the attendees about what Associated Students is working on and looking forward to in the upcoming year.
    2. Speaking at convocation to all the new students and their parents was an amazing experience.
    3. Josh and the executive officers high fived 2,000 students at Templo del Sol.
  2. Executive Vice President: Becca Cohen reported on the following:
    1. Thank you to all who attended retreat! A survey will be sent to see how it can be improved for the next year.
    2. The A.S. Expo is this Wednesday, August 28. There will be tabling opportunities for A.S. Government members.
    3. Aztec Nights events are happening this weekend. Thursday, August 29 is Late Night Recess. Friday, August 30 is the Campus Carnival. Saturday, August 31 is the Black Light Block Party. September, Sunday 1 is the Drive-In Movie. Look at the Aztec Nights website under fall events at http://go.sdsu.edu/aztecnights/fallevents.aspx for location and time details.
    4. Student teams can now register for the Homecoming student competition. All organizations are asked to participate. Visit http://homecoming.sdsu.edu/homecoming for the application.
  3. Vice President of External Affairs: Javier Gomez reported on the following:
    1. A Welcome Back video featuring Josh will be sent out to students and faculty tomorrow.
    2. Javier gave a tour of SDSU’s campus and offices to representatives from CSU Stanislaus and CSU East Bay.
    3. Becca, Josh, and Javier attended CSSA at CSULA. The officers met other representatives at the conference and got a good perspective of how other campuses run their student governments.
    4. After applying for a trip to Washington D.C. to lobby for higher education, Javier was selected as one of two California college students to go to the east coast in September.
  4. Vice President of Finance: Mariah Kelly reported on the following:
    1. Interviewing for new members of the Financial Affairs Committee.
    2. Aztecs Rock Hunger will be from October 4 to 27. Mariah just had a good meeting with representatives from the Jacobs & Cushman San Diego Food Bank. Ideas were presented to raise even more money than last year. A video promoting Aztec Rock Hunger is in the process as well.
  5. Vice President of University Affairs: Morgan Chan reported on the following:
    1. The College Council Leaders Orientation will be on September 4. Assistant deans and college council presidents will be invited.
    2. Morgan attended an assistant dean’s meeting to talk about the college councils and how to help strengthen the relationships with the colleges.
    3. Senate committee appointments are underway.
    4. SDSU was chosen to host the California Higher Education Sustainability Conference in summer 2014. Dates are June 16-20. Glen Brandenburg, meeting services and GreenLove will be involved in the planning process of this event.
  6. Executive Director: No report.
  7. University President’s Designee: Eric Rivera reported on the following:
    1. Student Affairs is creating as many learning opportunities as possible for the students.
    2. Thank you to Associated Students for an amazing first weekend! It was estimated that 4,300 students attended Templo del Sol and 4,500 students attended the Red and Black Dance. The attendance and participation by alumni was a grand part of this success in upholding Aztec traditions.
    3. 10,000 RSVP’d to the New Student & Family Convocation. The arena was full and speakers did a great job promoting SDSU and all it has to offer to incoming freshmen and their families.
  8. Vice President, Business & Financial Affairs’ Designee: Nancy Demich reported on the following:
    1. Working on emergency preparedness procedures across campus and how to communicate these guidelines effectively to students.
    2. Look to the SDSU Twitter and Facebook as resources for immediate updates on any emergency occurrences on campus. Signing up for the SDSU Alert system at https://phonebook.sdsu.edu/ealert/ is another way to get these updates.
XI. REPORTS OF BOARD OF DIRECTORS
  1. Jonathan Cole reported:
    1. Excited to see the Student Affairs Strategic Plan that the Student Affairs department has been working on.
  2. Kevin Hancock
    1. Kevin met with the CAL representatives and received great feedback about the retreat.
XI. ADJOURNMENT

The meeting was adjourned at 6:13pm.

COHEN/GOMEZ CARRIED

 

APPROVED BY:

_______________________________
Josh Morse
President

 

PREPARED BY:

_______________________________
Clarice Mendoza
A.S. Council Secretary