Approval Process Timeline

A charge is made with the PCard within the current cycle.

Your cycle ends on the 15th (or next business day) of each month.

Cardholder and Budget Manager have 5 business days after end of cycle to approve transactions online.
The purchase is loaded into the Transactions Review system 24-72 hours from the transaction’s post date. Default accounting from the cardholder’s application is applied to the new line item.
Cardholder logs into Transactions Review to approve and allocate transactions posted through the cycle end date of the current month. The “Expense Log Report” is then printed out, receipts attached and forwarded to budget manager for approval.
After the deadline all purchases are sent to the General Ledger. Failure to approve transactions online within 5 working days of end of business cycle (15th) will result in suspension of your PCard. 3 consecutive cycles will result in permanent closure.