Section 3 – Budget
Section 3.1 – Operating Budget
Date: 3/27/06 — Approved: Finance Board
The annual operating budget of the Associated Students of SDSU is a statement of proposed expenditures for a particular fiscal year. The annual operating budget is a proposed plan of action for A.S. programmatic initiatives. It identifies the proposed sources of funds to finance programs, as well as the functional nature of the expenditures (for example, government, general activities, or Imperial Valley Campus). When approved by the AS Finance Board, this document is the Associated Student’s authorization to incur expenditures and to collect and apply the revenues to the appropriate activities.
The annual budget planning function utilizes an AS-wide budget planning system to allocate funds into the AS's operating account structure, and to prepare annual budget documents for the AS Finance Board.
The budget operating function utilizes budget operating systems which update, maintain, and monitor the operating budget throughout the fiscal year.
Budgetary control is one mechanism used by the Associated Students to regulate, direct, and coordinate its activities and affairs. The budget also provides all levels of management with an effective analytical tool for measuring estimates against actual results.
ANNUAL BUDGET DOCUMENTS
The following document is presented annually to the AS Finance Board for review and approval:
Program Budget Summary’s
The Budget Summary reflects the planned operating revenues and expenditures of the AS for the fiscal year. Estimated expenditures are summarized by source of funds and function at various levels of detail. Summaries for the entire AS, AS programs, and AS Administration are included. More detailed budgets for individual student organizations and boards are also included. Expenditure authority is granted to the AS Programs upon AS Finance Board approval of the Budget Summary.
OPERATING BUDGET FUND GROUPS
The annual operating budget is divided into two major fund groups:
General Activities
General Activities funds include activities provided by the student government and its boards and committees, and student organizations.
Student Union
Student Union funds accounts for the facilities, programs and services provided by the Associated Students, examples of these include the:
- Cultural Arts and Special Events
- Aztec Center
- Mission Bay Aquatic Center
- Aztec Recreational Center
- Cox Arena / Open Air Theatre
- Children Center
DIVISION OF RESPONSIBILITY
The Associated Students establishes an annual budget which is approved by the Board of Directors and the President of SDSU. The budget for programs and services is prepared by the management. Management also prepares budget revisions (rebudgets) each fall and spring which are approved by the Board of Directors. The budget for student organizations is prepared by the Finance Board based on requests submitted by student organizations.
AS Administration Responsibilities
AS Finance Board
The A.S. Finance Board delegates authority for policy and procedures to the AS Controller. The Controller is delegated authority for:
- Developing and issuing necessary operating policies and procedures for the budget planning and operating functions
- Providing general supervision of these operations
- Developing and maintaining manual and computer systems as required
Program Directors
Day-to-day operations of the budget planning systems are the responsibilities of the directors within each of the program areas. Major processes involve developing budgets and reports and comparing these to the actual implemented budget. These responsibilities also include processing various budget transactions for each respective department within the program.
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