Section 4 – A.S. Payroll
Section 4.2 - Payroll Time and Attendance
Date: 11/20/06 — Approved: Finance Board
The AS Payroll Office is responsible for developing and maintaining systems necessary to keep accurate records on employee time and attendance, to appropriately issue payments and apply benefit time (vacation, sick leave and/or holiday). Divisions are responsible for the accurate and timely reporting of hours worked and benefits time used, according to published schedules and deadlines. The system used to record time reports and benefit usage is the KRONOS time clock and the KRONOS Timekeeper Central (TKC) software.
KRONOS SOFTWARE
The KRONOS time-clocks and TKC software allows divisions to submit employee time information electronically for transfer to the AS's payroll system for all employees. KRONOS provides for electronic reporting of regular and overtime hours worked and any vacation/sick leave and/or other leave usage. KRONOS data is used for payroll calculation and for preparing payroll checks and earnings statements.
Division’s Responsibilities
Hourly employees are responsible for ensuring that whenever possible, they punch in/out at a KRONOS time clock. Exempt employees will automatically have 8 hours of regular added to the KRONOS timekeeping system Monday through Friday. The Supervisor reviews the employee’s hours worked (regular and overtime) and enter any benefits usage (sick leave, vacation, etc.) into KRONOS. The Supervisor reviews the information on a regular basis and ensures that the employee’s time sheet is signed off by the employee’s supervisor by the published deadline.
Setting up a New Department or Location
When a new department is created within the AS, the department must be set up in the various payroll databases before it can be used in KRONOS. A request is submitted to the Payroll Office to set up the information.
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