(Revised 05/13/98, 11/18/98, 02/24/99, 03/03/99, 04/28/99, 4/21/04, 11/30/05, 4/12/06, 11/19/08, 12/02/09, 11/30/2011, 11/28/12, 12/2/13, 12/1/14, 11/09/15, 12/12/16, 12/11/17, 12/3/18, 4/29/19, 1/25/21, 1/31/22, 2/20/23)
Section 1 – Elections Committee (Revised 11/18/98, 1/31/22)
Pursuant to the requirements of the Bylaws of the Associated Students of San Diego State University, there shall be an Elections Committee established to handle all elections of the Associated Students, its subordinates, or affiliates.
The Elections Committee shall consist of an Elections Coordinator, two members of A.S. Judicial Affairs Council appointed by the A.S. Board of Directors (ASBOD), and eight student-at-large seats appointed in accordance with Article IV of the A.S. Standing Committee Code, all of whom shall be voting members and shall serve for a period of one academic year, and shall be eligible for reappointment. There shall also be the following designated, non-voting members: the SDSU Vice President of Student Affairs and Campus Diversity or a designee, and the A.S. Executive Director or a designee. A quorum of the committee shall be fifty percent plus one of the filled voting seats. (Revised 11/18/98, 11/17/2004)
- All members of the Elections Committee shall be members of the organization at the time of their appointment and during the term of their role.
- No member of the Elections Committee may be a candidate in any election within the jurisdiction of the Committee during the term of their appointment.
- Student-at-large seats shall be restricted to students-at-large. (Revised 11/18/98)
- The Elections Committee members shall maintain public neutrality concerning any candidate or issue in any election within their jurisdiction. (Added 4/29/19)
The Duties and Responsibilities of the Elections Committee are as follows:
- Administer all types of elections in accordance with this Code.
- It shall be the duty of the Elections Committee to interpret and enforce the Elections Code. (Revised 11/18/98)
- In the event of acts of nature, the Elections Committee may temporarily waive and/or add certain provisions of the Elections Code. (Revised 1/25/21). Whenever possible, temporary provisions shall be approved with a two thirds vote prior to the mandatory candidate meetings.
- Approve the elections schedule, college seat allocation and ballot order.
- Make decisions regarding candidates who have official complaints brought forth, and decide on penalties, if any, if violations are found.
- The Elections Committee shall perform any other duties pertaining directly to A.S. elections as may be required by ASJAC, the Elections Code or by contract with the organization. (Revised 11/18/98)
- The Elections Committee may make recommendations to amend this Code to the ASJAC which shall then forward their recommendations based on the Elections Committee recommendations to the ASBOD. (Revised 04/28/99)
The Elections Coordinator:
- The elections coordinator shall be chosen in the following manner:
- Applications shall be open for ten (10) school days and announced on two separate days in the Daily Aztec. Applicants shall be interviewed by the Ad-Hoc Vacancy Committee. The Ad-Hoc Vacancy Committee shall then forward a final recommendation to the ASJAC for approval by a majority vote of those ASJAC members present and voting. The Elections Coordinator shall serve for a period of one academic year, and may reapply for an additional term. (Revised 11/18/98)
- If a member of the A.S. Board of Directors or A.S. Judicial Affairs is selected as the Elections Coordinator, they would abstain on any vote pertaining to A.S. Elections if a vote arose on their respective Councils.
- The duties and responsibilities of the Elections Coordinator shall be as follows:
- To carry out the policy actions of the Elections Committee not in conflict with this Code.
- To see that dates of the nomination-filing period, election dates, and other notices relevant to the election are publicized.
- To make regular reports to the ASJAC regarding the election.
- To Chair the Elections Committee meetings.
- To verify that expenditure reports abide by the $800 per candidate spending limit.
- To review the Elections Code with the Elections Committee by the second meeting.
- Ensure preparation of the candidate packet and approved election schedule.
- Ensure all required advertisements are placed in the Daily Aztec publicizing all available positions as well as the dates and access information for voting.
- Ensure input of approved ballot language and candidate order into election software.
- Serve as a designated non-voting member of the Appeals Panel.
Removal of Elections Committee Members including the Elections Coordinator:
- A member of the Elections Committee, including the Elections Coordinator may be removed by a two-thirds (2/3) vote of the ASJAC and the approval of the ASBOD. This action can be taken only after the following steps have been taken:
- A written request for review of Elections Coordinator or Elections Committee member’s activities detailing cause or reason for removal of the Coordinator has been submitted to the ASJAC. (This document may include, but is not limited to, improper conduct or incompetence.)
- ASJAC has held a meeting to review the request and obtain information pertaining directly to the allegations within the request from both the authors of the request as well as the Elections Coordinator or Elections Committee member’s; both parties shall be invited to attend the meeting.
- If the Elections Coordinator is removed, another Elections Coordinator may be appointed by the method outlined in Section 1.05. If time does not permit this process to occur, an interim Elections Coordinator may be appointed by the Chief Justice with the approval of both the ASJAC and ASBOD by simple majority. (Revised 11/18/98)
- If an Elections Committee member is removed, another member may be appointed following the regular appointment process.
The duties and responsibilities of Judicial Affairs Council are as follows:
- Decisions of the Elections Committee are subject to the approval of the ASJAC and ASBOD with the exception of candidate violations and candidate penalties. They are determined by the Elections Committee without the additional approval of ASJAC or ASBOD.
- ASJAC members shall maintain public neutrality concerning any candidate or issue in any election within their jurisdiction. (Added 4/29/19)
- Any member of ASJAC who is a candidate in the A.S. Elections, shall abstain from voting on elections matters that come before the ASJAC.
Section 2 – Election Procedures (Revised 11/18/98, 1/31/22)
A.S. general elections and any special elections called by the A.S. BOD shall be conducted utilizing an approved web-based format and accessible to all persons, anywhere in the world, who are enrolled at SDSU and have paid their regular Student Body Organization fees for the semester in which the election is taking place (organization regular members), via the Internet during the approved voting period. The filing period shall be at least fifteen (15) school days in length and shall be announced at least five (5) days during this period in campus media. (Revised 11/17/04)
ASBOD, A.S. University Council (ASUC), A.S. Campus Life Council (ASCLC) or the ASJAC, as governing bodies, shall not endorse any candidates for any office. The Elections Committee shall not facilitate the process of offering prospective voters incentives, and/or merits of any kind in exchange for voting. Violations of this section shall necessitate that the election is invalidated and it shall be necessary to hold another election. (Revised 11/18/98)
The student shall be considered an official candidate at the time they file an application. The application shall submitted to the A.S. Government Affairs Office (GAO) no later than 4:00 p.m. on the last day of the filing period. A student may not be a candidate for more than one elected office simultaneously. At the time the application is filed, the candidate shall also file a signed statement that they have read and fully understand all provisions of the Elections Code issued with the application form, and confirm their intentions to run. (Revised 11/18/98)
The candidates can obtain nomination materials at the GAO or online
2.05 - Candidate Policy (Revised 05/13/98) (Revised 11/18/98)
- All candidates shall be in good academic and disciplinary standing (not on academic or disciplinary probation) with the institution as stated in Section 12 of the A.S. Bylaws, at the time of the submission of the candidate's application.
- Candidates for college seats shall be officially recognized by the University as a declared major or pre-major in the school or college for whom they are a candidate at the time of the submission of the candidate application. (Revised 05/13/98, 7/17/02)
- At the time of application submission, all prospective candidates for the A.S. Campus Life Council (ASCLC) shall declare the position for which they are seeking. (Revised 11/28/12)
- Disqualified candidates are ineligible to run as write-in candidates for the position from which they were disqualified as outlined in Section 5 of the Elections Code. (Revised 11/18/98)
- All candidates shall be listed on the ballot under the name specified in the candidate application packet. Changes to the name of a candidate on the elections ballot shall be made only upon approval of the Elections Committee. (Revised 4/26/00)
- If a candidate statement is submitted (125 words maximum), all words such as “a,” “an,” “the,” “A.S.” etc. would be considered one word each. “100” would be considered one word while “one hundred” would be considered two words. Words separated by a backslash will be considered two words i.e. campus/university. (Revised 05/13/98)
General Elections are to be held no earlier than six (6) weeks from the beginning or later than five (5) weeks prior to the end of the spring semester. (Revised 04/28/99)
Dates for General elections shall be selected by the Elections Committee with the approval of the ASJAC. Selection of times and balloting shall be established by the Elections Committee with the approval of ASJAC.
Voting instructions as approved by the Elections Committee shall be listed on the ballot.
The following procedures shall be utilized during balloting:
- In order to vote a student will need to access his/her student web portal and enter his/her student identification number and password.
- Each student will be allowed to vote once. If for any reason a student is unable to vote, they will be instructed by a message on screen to contact the A.S. office.
- Each student will be able to vote for the following offices:
- Executive Officer positions - A.S. President, A.S. Executive Vice President, A.S. Vice President of External Relations, A.S. Vice President of University Affairs and A.S. Vice President of Financial Affairs.
- Seven (7) ASCLC student at-large Commissioners, and two (2) ASCLC student at-large Campus Representatives, as described in Section 2.05c, above.
- Only graduate students can vote for the Graduate Student Association President.
- Students may only vote for the ASUC college representatives that run for their particular college. A dual-major student may only vote in one college, which will be pre-determined by the Elections Committee prior to the elections. (Revised 11/17/2004) (Revised 4/18/07)
- Any visually and/or physically challenged voter who requires assistance in voting may have a person of their own choosing assist them with the voting process.
The A.S. President, Executive Vice President, Vice President of External Relations, Vice President of Financial Affairs, Vice President of University Affairs, ASCLC Commissioner, ASCLC Campus Representative, Graduate Student Association President and ASUC college representatives and undeclared/unclassified representatives shall be elected by a plurality vote. A student may not hold more than one elected office simultaneously. (Revised 4/17/02) (Revised 4/18/07)
In the event of a tie vote for two or more candidates for the same elected office, the Election Committee shall determine and publish a date for a run-off election in all available media. The first date shall be within twenty-one (21) calendar days of the first day of the first election. The Committee shall, specify further allowable campaigning at the time of announcing the run-off date, as may be necessary for any run-off election. (Revised 5/17/95) (Revised 11/18/98)
Write-in candidates shall be entitled to a seat upon winning an election and meeting the other qualification(s) pursuant to applicable provisions within Sections 3, 4, and 5 of the Elections Code. The Elections Committee in accordance with Section 5 of the Elections Code shall disqualify those not meeting the qualifications. (Revised 11/18/98)
In the event that a candidate withdraws from the election after the online ballot has been finalized and programmed for voting, the Elections Coordinator should make every effort to notify potential voters as soon as possible. Any votes the candidate who withdrew received shall be counted and made public when the elections results are given.
2.14 - Write-In Candidate Policy (Revised 05/13/98) (Revised 11/18/98)(Revised 2/20/23)
- If an SDSU student wishes to run as a write-in candidate during an A.S. election, candidacy shall be officially declared and campaigning can begin after completing a write-in candidate application prior to the deadline, after candidate eligibility is verified, and after the candidate meets with an Elections Committee member or Elections Committee advisor to discuss proper rules of running. (Revised 11/18/98, 4/17/02)
- Write-in candidates shall file a candidate application by 12:00 p.m. on the Friday before voting begins. (Revised 05/13/98) (Revised 11/18/98)
- Write-in candidates will not be a part of the candidate statement page, which will be accessible to voters while voting.
- Write-in candidates will not be a part of the candidate debates.
- If a voter chooses to vote for a write-in candidate, they will type-in the candidate’s name in the designated ballot location for the office in question.
2.15 - Counting Write-in Votes (Revised 11/18/98, 2/20/23)
- The write-in candidate’s name, as submitted via the write-in candidate application, typed upon a ballot, including a reasonable facsimile of the spelling of such a name, shall be counted for the office under which it is written, unless prohibited by Section 2.14(a). (Revised 11/18/98)
- No name typed upon a ballot in any A.S. Election shall be counted for an office unless the person named has fulfilled the write-in candidate policy as stated in Section 2.14. (Revised 11/18/98)
The Elections Committee shall maintain complete records of all elections, copies of any written challenges or complaints or other documents giving rise to Committee hearings, requests for and results of recounts and any other information or documents appropriate to all elections for three (3) months after the election, or until any dispute arising from the election, is resolved. Election records shall be accessible to interested students, A.S. officers, and officers of the University upon written request to the Committee. At least one copy of the election results shall be maintained in the A.S. files.
An approved appointment process may be used to fill vacant seats on the ASBOD, as specified in the A.S. bylaws. (Revised 11/18/98)
2.18 - Counting Ballots
- When the polls close on the final day of elections, the Elections Committee shall meet in a designated location that has the voting tabulation software available. No less than a quorum of the Elections Committee shall be present at the beginning of the voting tabulation process.
- All results and documentation shall be retained in the A.S. office until ASJAC accepts the election results.
- Election results shall be printed and signed by the Elections Coordinator and posted in the AS office upon completion of the count.
2.19 - Ballot Security
- Ballots shall be given sequence numbers so that ballots can be accounted for.
- Only the A.S. Executive Director or designee will have access to update the ballot content and to view updates. All such updates shall be reported to the Elections Committee. (Revised 11/17/2004)
Section 3 – Campaigning (Revised 3/4/98, 05/13/98, 11/18/98, 02/24/99, 03/03/99, 11/19/08, 11/19/08, 11/30/11, 12/3/18)
All candidates shall be responsible to ensure that all aspects of their campaign, including campaign supporters and affiliates, materials and activities, conform to the Elections Code.
All candidates shall be required to be present at the scheduled election orientation meeting of the Elections Committee. The meeting shall consist of an explanation of the Elections Code with a question and answer period. Excused absences will be granted for only very compelling reasons as determined by the Elections Committee. (Revised 11/18/98) (Revised 03/03/99)
All candidates, including write-ins, shall conduct their campaign in accordance with the provisions of the Elections Code and any university, city, local, state, and federal policies, laws, ordinances or regulations. (Revised 4/26/00)
Harassment is prohibited. This includes verbal, written (printed or electronic) and/or physical abuse by any candidate or person involved in a campaign. (Revised 4/26/95) (Revised 11/18/98, 4/19/06)
Advertising or campaigning, which is misleading or harmful to a candidate’s opponent is prohibited. (Revised 03/03/99)
Campaigning includes any verbal or non-verbal action that promotes the election of an official or write-in candidate. This includes any material(s) that promotes the election of a candidate. (Revised 05/13/98, 03/03/99, 1/25/21)
- Verbal campaigning shall be defined as persuasive speaking to prospective voters that promotes the election of a candidate. (Revised 05/13/98) (Revised 11/18/98) (Revised 02/24/99)
- Active campaigning shall be defined as distribution of any materials, which promotes the election of a candidate(s). (Revised 05/13/98) (Revised 11/18/98)
- Social media campaigning shall be defined as the creation and/or usage of any campaign specific materials on social media platforms, which promotes the election of a candidate(s). (Revised 1/25/21)
- In order for a social media account to be used as a campaign’s main account, it must be an original account created for the purpose of campaigning.
- An individual’s private account or pre-existing social media account shall not be repurposed for use in a separate campaign period.
- This does not prohibit the ability to post on an individual’s personal account.
- Campaign material shall be defined as any material that promotes the election of a candidate. This includes, but is not limited to, signs, badges, posters, tee shirts, flyers, balloons, and electronic communication. (Revised 05/13/98)
3.07 - Campaign Signs
- The placement of campaign materials and campaigning of any kind may begin at 4:30 p.m. on the date established by the Elections Committee providing the candidate has met the requirements set forth in Subsections 2.03 and 2.04. Campaign period shall be specified as a period of 14 consecutive days. (Revised 11/18/98) (Revised 03/03/99) (Revised 4/26/00)
- The physical construction of a frame on campus, which ultimately becomes a part of a sign, shall be considered campaigning. Any visible activity related to the reservation of space or preparation to campaign is subject to a maximum of 10 hours in advance of open campaigning. All individuals affiliated with a campaign shall complete and submit a signed waiver of liability provided by the Elections Committee via the GAO in advance of engaging in campaign activities. All campaign activities shall conform to the SDSU Building and Grounds Policy, which can be found at http://bfa.sdsu.edu/policies/pdf/BuildGroundRegulations.pdf.
Regulations and classifications of publicity for campus elections shall be found within this Subsection of the Elections Code. (Revised 03/03/99)
- The area within which these regulations shall apply and be enforceable by the Elections Committee, includes a one-mile radius of the SDSU campus proper. Candidates are not responsible for the delivery sites of the Daily Aztec outside this one-mile radius. There shall be no campaigning outside the one-mile radius of the SDSU campus proper. All campaigning shall be in adherence to governing policies. (Revised 11/18/98, 02/24/99)
- Candidates shall refrain from placing flyers, and other campaign material on motor vehicles and drones. (Revised 02/24/99, 12/3/18)
- Advertising or campaigning that endangers persons on campus or within the one-mile radius of the campus proper (as outlined in Section 3.08(a) of the Elections Code) is prohibited. (Revised 11/18/98, 02/24/99, 03/03/99)
- Persons shall refrain from posting campaign material over another candidate's material. (Revised 02/24/99)
- Candidates shall refrain from saturating any one area with their own publicity. Saturation is defined as having more than one sign in one viewpoint. Campanile Walkway shall be separated into two viewpoints because of its length. The two viewpoints at Campanile Walkway shall be divided at the Open Air Theatre. A viewpoint shall be defined as items within peripheral vision from a fixed point. (Revised 05/13/98, 11/18/98, 02/24/99)
- No active or verbal campaigning or intimidation of any type shall occur that interferes with or unduly influences in any way a student while at the web site while attempting to cast a vote, including but not limited to members affiliated with a campaign presenting students with a means to vote (Revised 5/17/95, 5/13/98, 11/18/98, 02/24/99, 11/17/04, 12/12/16).
- No active or verbal campaigning shall occur in any University public-access facility that houses public-access computers with access to the World Wide Web. (Revised 11/17/04)
- Any person having anything to do with the running of the election, counting of ballots, or working in an election area shall not wear or distribute any material promoting any candidate and shall not publicly campaign in an active or verbal manner on behalf of any candidate. There shall be no advertising or campaigning that interferes with classroom instruction without the consent of the professor or instructor. (Revised 4/26/95, 11/18/98, 02/24/99, 4/19/06)
- There shall be no campaigning or advertising in the Love Library. (Revised 02/24/99)
- Campaign signs shall be placed only on grass-covered areas on campus, unless otherwise stated in the Elections Code and shall be constructed in such a way that they are easily and reasonably movable by no more than two persons. SDSU Facilities Services and its employees shall not be responsible for damage caused to campaign materials in the process of moving them to perform their assigned tasks (including but not limited to mowing of grass areas). (Revised 11/18/98, 02/24/99, 4/19/06)
- An original of the printed and electronic campaign material shall be submitted to the Elections Committee before distribution to determine the ownership of printed campaign materials and accountability of candidates for said materials. (Revised 05/13/98, 11/18/98, 02/24/99, 03/03/99)
- Each candidate shall be allowed any combination of posted signs or banners to total not more than forty (40). Four (4) of these campaign materials shall be no greater than eight (8) feet in height, eleven (11) feet in length and eight (8) feet in width. All other posted signs and banners shall be no greater than three (3) feet in height, two (2) feet in length and two (2) feet in width. (Revised 05/13/98, 11/18/98, 02/24/99, 4/26/00, 11/19/08)
- A sign shall be defined as including any type of attached support posts. A double-sided A-frame sign constitutes one sign. (Note: Badges, tee shirts, flyers, balloons, sandwich boards, etc. that are posted are thus reclassified as signs. Wearing of these items does not constitute posting.) (Revised 04/26/95, 05/13/98, 11/18/98)
- Height shall be measured from the top of the sign to the ground. Length shall be measured from the left of the sign to the right. Width shall be measured from the front of the sign to the back. Anything touching the sign or supporting the sign shall be included in the measurement. (Revised 05/13/98, 11/18/98)
- Campaign material shall not be a financial incentive for votes, this includes, but is not limited to any type of currency, promotional codes, coupons or gift cards.
- Any form of publicity defacing University property is prohibited. Examples of defacing property include but are not limited to the use of nails and thumbtacks in trees or injuring finished walls and buildings and the use of staked signs on University property. These examples are not intended to limit the application of the Elections Code to these certain areas. No campaign material shall be placed on any campus trees nor shall they be placed in tree wells or flowerbeds. No publicity shall be allowed on the Daily Aztec distribution boxes, light poles, or trash cans. No advertising shall come in contact with the walls of any building, including the writing on chalkboards in classrooms, except areas that are currently approved as general posting areas (i.e. the wall below the iron railing on the west side of the Dining Commons, and the walls surrounding the periphery of Aztec Student Union). There shall be no written endorsements or campaigning of any kind on the chalkboards in classrooms or campus thereof. (Revised 11/18/98, 02/24/99)
- All campaign posters, signs, and banners shall be removed by 8:30 p.m. on the day after the election. Campaign materials still up after this time shall be removed and disposed of by A.S. staff. If campaign material is not removed from campus by this time, the candidates will be invoiced for the cost of removing and disposing of campaign materials. (Revised 11/18/98, 02/24/99)
- Use of telecommunications for campaigning shall be limited. Telecommunication may be used if it does not impede the educational process as outlined by San Diego State University and/or the California Educational Code or violate another subsection of this Elections Code. Telecommunication material shall be submitted to the Elections Committee before distribution to determine the ownership of electronically distributed campaign materials and accountability of candidates for said materials. Use of said materials does not constitute a violation of subsection 3.08(a) of this Elections Code (1-mile radius restriction). There shall be no use of telephone calls or SMS/Text messaging for the purposes of soliciting votes. (Revised 11/19/08)
- The use of email is permitted, with the following stipulations: emails can only be sent to persons the candidate knows. E-mails cannot be sent to students who you do not know. Excessive e-mailing will not be permitted. Excessive emailing will be determined to be a form of spamming, which is a disruptive message sent to email accounts of persons the sender does not know. All emails sent shall include an opt-out method for recipients to inform the sender not to send future email messages, and all opt-out requests shall be honored by the sender. (Revised 11/19/08)
- Social networking websites (including, but not limited to, Facebook, Twitter, etc.) shall be allowed for use in campaigning pursuant to the following conditions:
- The following definitions shall be used in consideration of these rules:
- Content shall be defined as any material (including, but not limited to text, pictures, audio, and video) which exists on any given page and is under any reasonable amount of control by the candidate/site profile owner. Candidates are thus not responsible for advertisements automatically inserted into the site by the host or site structural elements that are determined by the host or host policy.
- ‘Host’ shall be defined as the company which operates the root domain (including, but not limited to, facebook.com, etc.) and/or with which the profile holder has entered into a use agreement.
- Campaigning shall not be allowed on sites that forbid campaigning.
- Such campaigning shall not be abusive, libelous/slanderous, or in any way deleterious to competitors, competitors campaign members, or any other person or organization. Candidates are reminded that websites are considered to be public documents.
- Because candidates have the ability to delete offending content from their profile pages, candidates shall be considered to be responsible for any text, images, audio, or media of any kind posted by themselves or by others, including tags, on their profile pages. The acceptable time frame to remove offensive content from pages shall be determined by the Elections Committee.
- The creation of artificial profile pages for the purpose of misleading potential voters or for discrediting opponents shall result in immediate disqualification, subject to action by the Elections Committee.
- Any copyrighted media content shall be used with authorization from the copyright holder and in accordance with any applicable laws. All content on candidate’s pages is subject to the agreements appropriate to each site. The Associated Students makes no claim to supersede or override such agreements.
- All major site content relating in any way to the campaign (profile text, ‘About Me’ section, etc.) shall be submitted prior to posting to the Elections Committee. Comments need not be submitted to the Committee beforehand and are thus a forum for free exchange of ideas and statements, subject to the rules provided in this Elections Code.
- Comments shall not be abusive in nature, number, content, or volume.
- While not prohibiting such action, the Committee would like to strongly urge candidates and supporters to refrain from posting on the sites of opponents.
- Photos posted during the campaign need not be on file with the Committee provided the content of the photos is in accordance with these Bylaws.
- Any photos depicting campaign materials, which are not on file with the Committee, shall not be allowed.
- The creation of groups within the social networking sites shall be allowed, pursuant to the restrictions and provisions provided in this Elections Code.
- Messaging and posting on social networking sites shall be permitted. Messages on social networking sites are not considered e-mails. (Revised 11/19/08)
- User names on social networking sites shall be appropriate and in accordance with these Rules.
- Candidates may post a direct link to their social network profile on their campaign materials. (Revised 11/19/08)
- The use of Canvas for campaigning is not permitted.
- The following definitions shall be used in consideration of these rules:
- Candidates may post a link to the student web portal from their campaign sites. The URL for the online ballot may be included on campaign material. (Added 11/17/2004, 4/19/06)
- There shall be no verbal or written campaigning (including social media, use of flyers, buttons, stickers, signs, etc.) during meetings and correspondence, including GroupMe, of the ASBOD, ASUC, ASCLC or ASJAC meetings and any council, commission, board, sub-board or committee under the jurisdiction of the A.S., with the exception of college councils. (Revised 4/26/00, 4/29/19) College Councils are prohibited from sending messages regarding their endorsements via Canvas and may only send emails to their college council membership roster.
- Campaign materials (as defined in this Elections Code) will be allowed within the campus Residence Halls only in accordance with the Solicitation Policy of the Residential Education Office. In all cases, the Solicitation Policy of the Residence Halls shall dictate policy where the provisions of this section are in conflict with the Solicitation Policy. (Added 4/21/04, 4/19/06)
- There is to be no campaigning within 100 feet of an official or unofficial poll site.
- Door to door campaigning shall not be permitted in places of residence, including but not limited to apartments, houses, etc. between the hours of 9 pm and 9 am, and during the hours of voting. Door to door campaigning is not permitted in the Residence Halls at anytime. ( Added 12/12/16)
- Candidates shall refrain from publicly sharing materials prior to the designated campaign period that later becomes campaign materials. (Added 12/12/16)
- If there is any doubt with regards to the Elections Code, the candidate(s) should consult the Elections Committee.
Section 4 – Campaign Finances (Revised 5/17/95, 3/4/98, 5/13/98, 11/18/98, 02/24/99, 11/19/08, 11/28/12)
Each candidate shall be required to turn into the Elections Committee at the AS office a campaign finance statement listing all their campaign totals including if no expenses are incurred by 12 pm on the first Monday following the regular and run-off elections. This statement shall be time stamped to be considered turned in (Revised 05/13/98) (Revised 11/18/98, 11/30/11, 4/29/19)
The total amount an individual candidate is permitted to spend on his/her campaign, including cash donations and estimated value of donated materials as set by the elections committee, shall not exceed $800. (Added 11/28/12)
4.03 – Candidate Endorsement Policy (Revised 3/4/98) (Revised 5/13/98) (Revised 11/18/98) (Revised 03/03/99)
Candidate endorsement activities shall be subject to this Elections Code, except for internal communication with student organizations’ own members.
Section 5 – Violations of the Elections Code (Revised 3/4/98) (Revised 5/13/98) (Revised 11/18/98) (Revised 02/24/99)
Complaints of violations of the Elections Code shall be presented, in writing, to the Elections Committee via the A.S. office. The Elections Committee has the authority to find a candidate in violation and to decide a penalty. Except for violations of the Student Initiative Referendum (SIR) as set forth below, the Election Committee’s decision is subject only to review by the Appeals Panel. (Revised 11/18/98)
All complaints shall be submitted by 4:30 p.m. on the second business day after becoming aware of the alleged violation. All complaints shall be submitted at least two business days before the ASJAC is scheduled to approve the General Elections results (i.e. For a Wednesday meeting, submittals need to be turned in by the close of business on Monday). (Revised 11/18/98)
If the Elections Committee is aware of a violation of the Elections Code, they may call a special hearing to review the possible violation. This hearing will be treated the same as a complaint hearing.
The Elections Committee shall make a ruling upon a complaint within two (2) business days of the submission of that complaint. For a complaint to be addressed six (6) voting members of the Elections Committee shall be present. A two-thirds (2/3) vote of the Elections Committee (members present and voting) shall be required for a complaint of a violation and penalty to be upheld. (Revised 11/18/98)
When a complaint is filed, the candidate and the author will be notified of when the complaint hearing is and where it will be located. Both parties will be given copies of the complaint. Both parties shall be afforded the opportunity to speak on the complaint, provide evidence and invite witnesses at the hearing. (Revised 11/18/98)
Violations and penalties are decided by the Elections Committee solely, without the approval of ASJAC. Any appeals to a decision of the Elections Committee regarding a violation and/or penalty must be filed within 48 business hours of the conclusion of the meeting where the decision that is being appealed was made. The Appeals Panel will address the appeal within two business days.
The Appeals Panel shall consist of the Vice President of Student Affairs or designee, the Vice President of Business and Financial Affairs or designee, and the Chair of the University Senate or designee. The Elections Coordinator and the Associated Students Executive Director or designees shall serve as ex-officio non-voting members. In the event of an appeal, the panel shall choose to hear the case based on rationale, and constitutes the final approval in the case of upholding or reversing a decision.
In the event of an appeals hearing, both parties will be notified the time and location of the hearing. Only the filer of the complaint and the candidate will be given an allotted time to speak on their own individual behalf at the appeals hearing. The duty of the Appeals Panel is to review the record of the hearing being appealed and decide whether to support remand or modify the decision of the Elections Committee. The decision of the Appeals Panel shall be final.
5.06 – Penalties for Violations of the Elections Code (Revised 3/4/98) (Revised 11/18/98) (Revised 02/24/99) (Revised 03/03/99) (Revised 04/28/99) (Revised 5/08/02) (Revised 12/11/17)
Violations of the Elections Code may result in a reprimand(s) with possible conditions, multiple (three or more) reprimands and/or the possibility of disqualification, and if the candidate is elected, will extend into their term in office. By this, the committee can recommend either reprimand(s) or disqualification for violations of this Code. (Revised 11/18/98) (Revised 02/24/99) (Revised 03/03/99) (Revised 5/08/02, 11/17/04)
Any candidate who accumulates three or more reprimands or does not comply with conditions in any of the reprimands is subject to disqualification from the election, subject to appeal to the Appeals Panel. Candidates shall be required to submit written evidence to the Elections Committee that they have made a “good faith” effort to meet the conditions of the reprimand within two days of the decision by the Elections Committee. (Revised 11/18/98)
The ASJAC subject to approval of the ASBOD, with a two-thirds (2/3) vote of those members present and voting may invalidate any elections within its jurisdiction when a meeting of the Elections Committee has shown that sufficient evidence exists that violations of the Elections Code may have significantly affected the results of that election. Such evidence shall be submitted to and reviewed by the ASJAC prior to holding the vote to invalidate said election. (Revised 11/18/98)
The Elections Committee shall announce, with the approval of the ASJAC, the conditions and dates of alternate elections at the time that the election is invalidated, and shall specify provisions that may be added or removed from the specific ballot and the conditions under which they may be added or removed.