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College of Arts and Letters Council

College of Arts and Letters Council

College of Arts and Letters Council

Bylaws


(Added 4/15/09, Revised 12/02/09, 12/01/10, 4/11/12,12/01/14, 12/07/15, 12/12/16)

PREAMBLE

We, the members of the College of Arts and Letters Student Council, in order to advance the interests of the College of Arts and Letters throughout the University, to promote student participation and involvement in clubs and organizations within the College of Arts and Letters, to organize social, cultural, and academic activities and/or programs, to provide assistance and support for the activities and programs sponsored by our student organizations, to promote recruitment and retention of students into majors that fall within the College of Arts and Letters, and to allocate funds as provided to the College of Arts and Letters by the Associated Students Board of Directors , do hereby ordain and establish these Bylaws.

FOREWORD

These Bylaws shall be in support of the Bylaws of the Associated Students of San Diego State University and, when in conflict, shall be subordinate to that of the Associated Students of San Diego State University Bylaws. The Bylaws now and hereinafter shall define the purpose and policies of the Association and shall be binding to all members and organizations under the auspices of the College of Arts and Letters.

ARTICLE I – NAME

SECTION 1

The name of this organization shall be the College of Arts and Letters Student Council and herein referred to as CAL.

ARTICLE II – MEMBERSHIP

SECTION 2

Membership of the organization shall be those persons with declared majors or minors in the departments that comprise the College of Arts and Letters and who are enrolled at San Diego State University. These students shall be considered students at large and would not have a voting seat.

SECTION 3

Those students who are designated as representatives of an academic/major related recognized on-campus student club or organization by Student Life and Leadership.

SECTION 4

Those students who are elected or appointed to an Executive Office position by the College of Arts and Letters Student Council.

SECTION 5

Those students who have been elected College of Arts and Letters Representatives to the Associated Students University Council.

ARTICLE III – ELIGIBILITY

SECTION 6

Members shall be currently enrolled as regular matriculated students at San Diego State University.

SECTION 7

Members shall maintain good academic standing (2.0 G.P.A.) with San Diego State University throughout the duration of her/his term as representative or office.

SECTION 8

Members shall be on neither academic nor disciplinary probation.

ARTICLE IV – CAL COUNCIL

SECTION 9

The College of Arts and Letters Student Council shall hereby be known as the CAL Student Council, whose members shall consist of:

  1. Minimum of five (5) Executive Officers:
    1. President
    2. Executive Vice President
    3. Vice President of Finance
    4. Vice President of Internal Affairs
    5. Vice President of Publicity
  2. The College of Arts and Letters Representatives to the Associated Students University Council.
  3. One (1) student representative from each club/organization, which receives funding from CAL Council.
  4. The Dean of the College of Arts and Letters or his/her designee.
  5. The College of Arts and Letters Student Council Advisor.

SECTION 10

CAL Council Clubs/Organizations

  1. Shall have one (1) voting member regardless of the number of constituents within their respective clubs/organizations.
  2. Recognized student organizations (RSO) with similar purpose may appoint a CAL Representative to represent up to three organizations that are recognized members of CAL Student Council to act as a voting member for their respective organization(s).
  3. In the event a CAL representative represents that more than one organization, that representative may only vote once on behalf of all organization(s).
  4. Shall deliver their organization’s President’s name and contact information, the organization’s meeting time, CAL Student Council representative’s name and contact information, and any other important information to the Vice President of Internal Affairs at the beginning of each term.
  5. Established student organizations shall have the first three (3) meetings to select their representative to CAL Student Council; if no representative attends after this time, their accounts will be frozen and possibly allocated to another student organization.

SECTION 11

Meetings and Attendance

  1. Meetings for CAL Student Council will be determined by the Executive Officers at the beginning of the semester.
  2. Meeting hours and dates may be re-scheduled by CAL Student Council or the Executive Officers.
  3. A quorum shall consist of a simple majority of the voting representatives of CAL Student Council.
  4. Excuses must be submitted in writing to the Vice President of Internal Affairs within one (1) week of the meeting missed or the absence will be considered unexcused.
  5. Absences by Representatives and Executive Officers will be noted in the CAL Student Council minutes
  6. Three (3) unexcused absences by Representatives and/or Executive Officers will result in dismissal with option to appeal to the Associated Students Judicial Affairs Council
  7. If voting members accumulate a total of three (3) unexcused absences, and/or five (5) excused absences, they will be removed from the council and may not seek re-membership until the following semester.
  8. Student Organization membership privileges, including funding from the College of Arts and Letters Student Council, shall be suspended following three (3) unexcused absences from CAL Student Council meetings in one semester with option to appeal (see Section 12).

SECTION 12

Requirements

  1. All voting members must sit on at least one CAL Student Council committee with oversight of the appropriate Executive Officer(s).
  2. If a voting member is not performing to expectations, the Executive Officer(s) have the ability to apply sanctions (section 15, subsection F)

SECTION 13

Elections

  1. Officers may be re-elected and may serve no more than three (3) consecutive terms in the same office.
  2. A plurality of the votes cast shall be necessary to elect officers to any position on the CAL Student Council.
  3. Officers shall be elected by a majority vote of the voting members of the CAL Student Council.
  4. In the event that there is only one candidate for an officer position, they will be appointed to the Executive Board without the need of a vote of the CAL Student Council.
  5. Eligible voters include all CAL Student Council members, the President of CAL Student Council, as well as A.S. University Council Representative-Elect.

ARTICLE V – OFFICERS

SECTION 14

The Executive Officers of the College of Arts and Letters Student Council shall be President, Executive Vice President, Vice President of Finance, Vice President of Internal Affairs, and Associated Students University Council Representatives.

SECTION 15

All Executive Officers of the Associated Students of the College of Arts and Letters shall be responsible for the following:

  1. Shall attend a College of Arts and Letters Retreat in the beginning of each year.
  2. Shall oversee and facilitate the activities of their respective committees.
  3. Shall have the authority to apply sanctions they deem appropriate to their committee members, with approval by the President.
  4. Shall maintain the cleanliness, upkeep, and location of the College of Arts and Letters Student Council office.

SECTION 16

Officers Eligibility

  1. Executive Officers:
    1. No person may hold more than one (1) position in CAL Student Council, including A.S. and organization representatives.
    2. Any student elected or appointed as an officer on the CAL Student Council must be a matriculated student in good standing at San Diego State University with a major within the College of Arts and Letters.

SECTION 17

President

  1. Shall be the official representative of the College of the Arts and Letters Student Council including all students within the College of Arts and Letters.
  2. Shall chair the College of Arts and Letters Student Council meetings.
  3. Shall be a member of the A.S. University Council Academic Affairs Board.
  4. Shall be the liaison to all campus College Councils.
  5. Shall be the liaison to the College of Arts and Letters Administration.
  6. Shall have the power to call for special College of Arts and Letters Student Council meetings, in which quorum must be present.
  7. Shall be, in the case of vacancy:
    1. In charge of the distribution of the duties of open Executive Officer seats.
    2. An ex-officio non-voting member of the Associated Students University Council.
  8. Shall act as an ex-officio College of Arts and Letters representative to the Faculty Committees of the College of Arts and Letters.
  9. Shall vote to make or break ties/two-thirds, and in voting for new executive officers.
  10. Shall, in coordination with the College of Arts and Letters Student Council and the S. Elections Coordinator, schedule and hold College of Arts and Letters Student Council endorsements for A.S. Elections.
  11. Shall confirm room reservations of College of Arts and Letters Student Council meetings by the end of the previous semester.
  12. Shall have the discretion to create or not create committee(s) for the CAL Student Council.
  13. Shall have complete oversight and final discretion of all CAL Student Council committee(s).
  14. Shall have the ability to create and abolish temporary working committees that are to be created to address specific items and be abolished when said term is complete.

SECTION 18

Executive Vice President

  1. Shall be the chief administrative aide to the President.
  2. Shall be responsible for all duties of the President in case of absence.
  3. Shall be responsible for all student organization outreach and recruitment for the College of Arts and Letters Student Council.
  4. Shall be the facilitator of concerns and recommendations brought forth by the students of the College of Arts and Letters to the College of Arts and Letters Student Council..
  5. If created, shall co-chair the Outreach Committee.

SECTION 19

Vice President of Finance

  1. Shall be responsible for all duties of the President in case of the Executive Vice President’s absence.
  2. Shall be the officer responsible for A.S. monies distributed to the College of Arts and Letters Student Council clubs/organizations.
  3. Shall be the liaison between the College of Arts and Letters Student Council and the Associated Students Board of Directors Finance Committee.
  4. Shall act and enforce all finance codes and responsibilities.
  5. Shall provide written procedures to the College of Arts and Letters Student Council Representatives on how to utilize Associated Students funding/financial allocations.
  6. Shall create and maintain a College of Arts and Letters Student Council club/organization financial report and provide it bi-monthly to the College of Arts and Letters Student Council.
  7. Shall turn in the next year’s fiscal year’s budget to the A.S. Financial Affairs Committee before the Financial Affairs Committee’s deadline.
  8. Shall attend a How to Spend Your A.S. Dollars and How to Seek IRA funds workshop.
  9. If created, shall chair the Finance Committee.

SECTION 20

Vice President of Internal Affairs

  1. Shall maintain a list of all student org presidents, representatives, members’ office locations, meeting locations and times, phone numbers, etc. for the College of Arts and Letters Student Council.
  2. Shall prepare and distribute minutes and agendas for the College of Arts and Letters Student Council, and Executive Committee.
  3. Shall be responsible for all communication between members of the College of Arts and Letters Student Council.
  4. Shall take vote and attendance records of all College of Arts and Letters Student Council meetings.
  5. Shall maintain records of weekly attendance of all members of the College of Arts and Letters Student Council.
  6. Shall create and maintain a master calendar for the College of Arts and Letters Student Council and its respectable organizations that will also be linked to the general SDSU Master Calendar.
  7. Shall maintain and effectively utilize the CAL “Student” Council Homeroom site on BlackBoard.
  8. If created, shall co-chair the Outreach Committee.

SECTION 21

Vice President of Publicity

  1. Shall be responsible for updating the College of Arts and Letters Student Council’s website, social networking websites (i.e. Facebook), etc. weekly.
  2. Shall be responsible for promoting the College of Arts and Letters Student Council and its organizations via updates to the College of Arts and Letters website, glass case, and social networking website (i.e. Facebook), etc.
  3. Shall be responsible for writing the College of Arts and Letters Student Council section of any/all school newsletters.
  4. Shall be responsible for writing the College of Arts and Letters Student Council newsletter to be sent out to the students of the College of Arts and Letters at least twice a semester.
  5. Shall be responsible for organizing College of Arts and Letters tabling in order to publicize the College of Arts and Letters Student Council, as well as outreach to possible College of Arts and Letters Students.
  6. Shall be responsible for putting up the College of Arts and Letter Student Council’s banner and for updating the College of Arts and Letters Student Council’s glass case.
  7. Shall be responsible for putting College of Arts and Letters Student Council events on the San Diego State University Event Calendar on the San Diego State website.
  8. Shall be responsible to organize and attend at least one (2) tabling events a semester.

SECTION 22

A.S. University Council Representatives

  1. Shall be required to attend all College of Arts and Letters “Student” Council meetings.
    1. Any excuses must be submitted to the Vice President of Internal Affairs within one (1) week of absence.
  2. Provide a weekly report to the A.S. University Council on College of Arts and Letters activities.
  3. Give a weekly report to the College of Arts and Letters Student Council on A.S. University Council activities.
  4. Shall be responsible for outreach to Student Organizations under the College of Arts and Letters in coordination with the College of Arts and Letters Student Council Executive Vice President.
  5. Shall be required to attend at least two (2) College of Arts and Letters Student Council events.
  6. Shall be required to attend the College of Arts and Letters Student Council retreat.
  7. Shall be required to send out one (1) monthly email to their respective college regarding A.S. and CAL updates and information.
  8. Shall be required to hold a minimum of one (1) open forum per semester for their respective college to voice their concerns.
  9. Are responsible to promote the A.S. values within the College or Arts and Letters: professional development, campus community, communication, advocacy, shared governance, service, diversity, and sustainability.
  10. If created, shall chair the Event Programming Committee

ARTICLE VI – COUNCIL COMMITTEES

SECTION 23

Outreach Committee

  1. The Outreach Committee can be created if necessary and shall consist of the following members:
    1. Executive Vice President and Internal Affairs Vice President (co-chairs)
    2. Any other ex-officio voting members, approved by the President.
  2. Shall prepare graduation cords for select graduating seniors for undergraduate and graduate students, with the discretion of the committee.
  3. Shall plan a retreat for the CAL Student Council once a year.
  4. Shall plan the annual CALies Award Ceremony.
  5. Shall cooperate with the Publishing Committee to increase overall board and student organizational membership

SECTION 24

Finance Committee

  1. The Finance Committee can be created if necessary and shall consist of the following members:
    1. Vice President of Finance (Chair)
    2. The CAL Student Council Advisor
    3. Any other ex-officio voting member, approved by CAL Student Council President
  2. Shall review the Finance Code at least once every academic year.
  3. Shall make recommendations to the CAL Student Council and Executive Board as to violations of the Finance Code.
  4. Shall prepare a presentation of the CAL Student Council budget to the board at the beginning of each semester.

SECTION 25

Publicity Committee

  1. The Publicity Committee can be created if necessary and shall consist of the following members:
    1. Vice President of Publicity (Chair)
    2. Any other ex-officio voting member, approved by the President
  2. Shall publicize the meeting times, activities, etc. of CAL Student Council.
  3. Shall plan to table for CAL at least twice (2) each semester.
  4. Shall be responsible for publishing at least two (2) newsletters each semester.
  5. Shall be responsible for updating any social media accounts with student organizational events, promoting for CAL Student Council board information, etc.
  6. Shall be responsible for sending out concurrent CAL information and event promotions via blackboard homeroom site and emails to all CAL students.

SECTION 26

Event Programming Committee

  1. The Event Programming Committee can be created if necessary and shall consist of the following members:
    1. All A.S. University Council Representatives of the College of Arts and Letters Student Council.
    2. Any other ex-officio voting members, approved by the President.
    3. Shall be responsible for hosting the annual job fair in cooperation with Career Services.
    4. Events for the year are up to the discretion of the A.S. University Council Representatives of the College of Arts and Letters and the rest of the committee.

ARTICLE VII – CAL COUNCIL CODES

SECTION 27

Parliamentary Code

  1. All meetings of CAL Student Council meetings shall be conducted according to parliamentary procedure outlines by “Robert’s Rules of Order.”

SECTION 28

Officer Code

  1. An officer may be recalled upon recommendation of the President and a majority vote of those CAL Student Council members present after failure to fulfill the specific duties or after three (3) or more unexcused absences.
  2. No person may hold more than one (1) position in CAL Student Council, including A.S.
  3. If a vacancy occurs in the office of the President, the Executive Vice President becomes interim President until a special election can be held.
  4. Bylaws regarding attendance, membership qualifications, and duties of an Executive Officer may be suspended by a two-thirds (2/3) vote of the CAL Student Council.
  5. Any student elected or appointed as an officer on the College Council must be a matriculated student in good standing at San Diego State University with a major and/or minor within the college in which they wish to serve.

SECTION 29

Finance Code

  1. Any club/organization that receives on-campus status granted by the Office of Student Life and Leadership will be eligible for funding through CAL Student Council.
  2. A dormant club/organization, defined as any group given on-campus status by Student Life and Leadership within CAL Student Council that has been previously allocated, will receive eligibility after fulfilling requirements after a maximum of sixty (60) days.
  3. The requirements in the sixty days (Section 28 subsection C):
    1. May not have more than one unexcused absence during this time.
    2. Active participation within their respective committees.
    3. Meet approval of CAL Student Council.
  4. A club/organization shall be placed on probationary status for a period of a maximum of sixty (60) days following three (3) unexcused absences during which time funds will be frozen. Funds shall be released if the club/organization is approved by the executive board.
  5. A club/organization that does not maintain representation on CAL Student Council shall result in having their funds seized and reallocated. The club/organization will then be moved to dormant status.

ARTICLE VIII – AMENDMENTS

SECTION 30

Articles of these Bylaws may be amended by the CAL Student Council by a two-thirds (2/3) vote of approval of those present. There must be a quorum of the voting membership present.

SECTION 31

In order for these Bylaws to remain in force, it must be reviewed, revised and affirmed by CAL Student Council and signed by the President of CAL Student Council.

SECTION 32

The Charter may be amended or revised by a two-thirds (2/3) vote of the Associated Students Board of Directors or the Associated Students University Council, as specified in Section 74 of the Associated Students Bylaws. All proposed amendments or revisions shall be reviewed by the CAL Student Council and the A.S. Judicial Affairs Council prior to consideration by the Associated Students Board of Directors.