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A.S. Part-Time Jobs

Competitive Sports Program Assistant


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GENERAL PURPOSE

Under the direction of the Competitive Sports Supervisor, the Competitive Sports Program Assistant is responsible for assisting with the coordination and administration of the Sport Club and Intramural Sport Programs. The Program Assistant will assist with hiring, training, supervision, and evaluation of Competitive Sports staff and assist supervising program operations.

ESSENTIAL DUTIES & RESPONSIBILITIES 

Primary Functions

  • Assists with the supervision, hiring, training and evaluation of Sport Club and Intramural Sport staff
  • Assists with the development and implementation of leadership components and learning outcomes for sport club team officers and coaches
  • Assists with the implementation of safety and risk management procedures for Sport Clubs
  • Assists with the training and orientation of program policies and procedures for Sport Club officers and coaches
  • Assists with alumni engagement and involvement within Sport Clubs
  • Serves as a mentor for sport club team officers, Sport Club Council, and Sport Club Executive Board
  • Assists the Sport Club Advisory Committee with implementation of programs and initiatives
  • Assists with the planning, promotion, implementation, and evaluation of Intramural Sport special events and summer sport leagues
  • Assists with budget training and management systems for sport club team budgets and intramural special events
  • Assists with the assessment of Sport Clubs and Intramural Sports
  • Ensures daily office tasks are completed in a timely manner according to established
  • Assists with the collection, dissemination, and organization of sport club membership including: collection and maintenance of sport club rosters; athlete information forms; student driver forms; accident report forms; insurance claim forms; and any other required record keeping necessary.
  • Assists in the facilitation of weekly and bi-weekly staff meetings. Regularly provides information regarding policy changes, special events and all other pertinent topics. Keeps employees informed of daily happenings and messages that pertain to their work.
  • Assists the Competitive Sports Supervisor with other duties as assigned

Customer Service and Collaboration

  • Establishes and maintains working relationships with various A.S. and University departments
  • Assists all customers with questions and/or comments
  • If unable to assist, refers customer to someone who can
  • Maintains positive and effective working relationships with all customers
  • Informs supervisor of any customer issues

Safety

  • Ensures all operations are conducted with safety of staff and customers as first priority, and in accordance with the Injury and Illness Prevention Plan and other safety policies
  • Adheres to Associated Students’ Code of Safe Practices
  • Reports accidents to supervisor and reviews changes required to avoid reoccurrence Ensures completion proper documentation is completed for each accident (employee and/or non-employee) and forwards to supervisor
  • Reports maintenance problems and/or broken and unsafe equipment to the appropriate party immediately 

QUALIFICATIONS

Minimum & Preferred Requirements

Education:

  • Bachelor's Degree required in Physical Education, Recreation, Kinesiology/Exercise Science Health or a related field
  • Acceptance to an SDSU graduate degree program preferred

Experience:

  • Must have at least one year direct experience administering sport clubs or intramural sports programs in a collegiate/community recreation setting
  • Experience within a collegiate recreation setting preferred 

License & Certification:

  • First Aid and CPR/AED certifications are required 

Trainings:

  • Must complete Gender Awareness, Computer Security and Sexual Harassment Prevention training within 30 days of hire

PERFORMANCE EXPECTATIONS

  • Must be able to work with confidential items and understand the importance of confidentiality in project work
  • Must be punctual and regular in attendance: arrive on time and ready for the workday
  • Must be able to work independently and stay focused under pressure
  • Must be accurate and detail oriented with strong organizational skills required
  • Must be professional and courteous at all times
  • Must be able to work well with different work styles
  • Must be able to work efficiently and show initiative
  • Must be able to coordinate multiple tasks, projects, and assignments within appropriate timelines
  • Must be capable of maintaining positive working relationships with staff and customers
  • Must be able to follow oral and written directions and follow projects through to completion                                   

KNOWLEDGE, SKILLS & ABILITIES

  • Ability to handle difficult situations involving participants with patience, good judgment, and with diplomacy is expected
  • Must have strong English language skills and the ability to read, write and verbally communicate at a level appropriate to the duties of the position
  • Demonstrated ability to recruit, train, and supervise college student personnel
  • Excellent interpersonal skills; ability to relate and communicate effectively with a diverse population of students, staff, faculty, colleagues and guests
  • Excellent written and oral communication skills
  • Ability to prioritize workload
  • Ability to handle difficult situations involving participants with patience, good judgment, and with diplomacy is expected
  • Ability to operate a computer, proficiency with Microsoft Office Suite (i.e. Word, Excel, PowerPoint) and ability to learn and utilize new software programs

SCHEDULE & WORKING CONDITIONS

This is a part-time position. Must be able to work up to 20 hours per week including evenings and weekends. Employee schedules vary according to business needs.

WORK ENVIRONMENT   The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

General office environment. Work is generally sedentary in nature, but may require standing and walking around campus. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment with standard office equipment available and in recreation environment with standard gym and sports equipment.

PHYSICAL DEMANDS   The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position requires the individual to spend long hours sitting and using office equipment and computers. This person will also spend time filing and have to do some lifting of supplies and materials from time to time, including banker boxes and files.

Physical requirements include but are not limited to: walking, walking over rough or uneven surfaces, bending, stooping, climbing, and working in confined space, lifting, pushing, pulling and carrying loads up to 50 pounds (unassisted) and 75 pounds (with assistance). Work may require standing and moving for extended periods.

RELATIONSHIPS

Inside the Organization:

  • Reports to Competitive Sports Supervisor
  • Works closely with Competitive Sports Manager
  • Supervises the Intramural Office Assistant (5), Intramural Site Supervisors (12), Intramural Sports Officials (30-50), Sport Club Office Assistant, Sport Club Site Supervisor (10-12), and Volunteers/Fieldworkers/Interns
  • Interfaces with other Aztec Recreation Staff, Sport Club Coaches, and Athletic Training Staff
  • Further interactions may include other full-time staff within Aztec Recreation, including, but not limited to Recreation Director, Associate Director of Programs, Facilities Supervisor, Member Services Supervisor and Coordinator, Building Services and Engineers, Evening Member Services Supervisor, Associate Director of Member Services and Facilities

Outside the Organization:

  • Related University Personnel
  • Various Vendors and Contractors
  • Public Agencies
  • Professional Organizations

EMPLOYMENT CATEGORY:      

Out of Range – does not include an in-state or out-of-state tuition waiver

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered this position with Associated Students. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current Associated Students employees who apply for the position.

Fingerprinting is required for all employee and volunteer positions that have direct contact with minor children and/or supervise other staff.

MVR and DMV record review is required for positions that drive university vehicles and/or passengers for program related trips.

 


Not Currently Hiring
Please check back at a later date. Thank you!