Meeting Minutes
Associated Students | San Diego State University

Thursday, February 5, 2026 - 8:00am
Presidential Suite, Aztec Student Union

I. CALL TO ORDER

Chief Justice Scarlett Walker called the meeting to order at 8:03 a.m.

II. ROLL CALL

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  1. Voting Members Present: Scarlett Walker, Frances Treptow, Olivia Van Winkle (arrived at 8:06 a.m.), Dominic Flores Shafer, Olivia Alfonso
  2. Voting Members Absent: Andrea Alaniz, Grace Cho
  3. Non-Voting Members Present: Janice Dils, Vice President of Student Affairs and Campus Diversity Designee
  4. Non-Voting Members Absent: None.
  5. Guests Present: None.

III. APPROVAL OF AGENDA

It was moved and seconded to approve today’s agenda.

TREPTOW/VAN WINKLE      CARRIED (3-0-0)

IV. APPROVAL OF PREVIOUS MINUTES

It was moved and seconded to approve the previous minutes of 1/29/26.
VAN WINKLE/CHO       CARRIED (4-0-0)

V. PUBLIC COMMENT:

None.

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VI. CHAIR’S REPORT:

None.

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VII. MEMBER REPORTS:

  1. JAC Role Updates
  1. Requirements - Olivia Alfonso reported that a new tracking sheet will be updated. The requirements form is updated with the new deadlines and the sign up for tabling is in the A.S. Council Member Resource Drive.
  2. Elections - Olivia Van Winkle reported that the Elections Committee had their first meeting yesterday. We had introductions, information on the Elections website, and they have homework to review the Elections Code.
  3. Awards - Dominic reported that the Awards Committee discussed the theme, budget, and decorations for the upcoming Aztecs Achievement Awards. Nomination forms will be out soon.

B. Buddy Updates: Two members reached out to ask about tabling sign ups. Scarlett reminded the Justices to remind their buddies of the new requirement deadlines and where they can find the tabling sign up 
C. University Senate Committee Update
1. Scarlett: The Student Grievance Committee is meeting today. Andrea and I will have more information next week. 

VIII. INFORMATION

  1. Attendance - Frances reviewed the attendance.
  2. Individualized Substitution Plan (ISP)
    1. There are two ISPs submitted for the semester from Jesus Guzman and Marlie Munday for having academic conflicts during their Council meetings.

IX. ACTION

  1. Deadline for Spring Bylaw Amendments
    It was moved and seconded to approve March 25 as the spring bylaw amendment deadline.
    VAN WINKLE/FLORES SHAFER     CARRIED (4-0-0)
  2. Individualized Substitution Plan (ISP)
  1. It was moved and seconded to table Jesus Guzman’s ISP to next week.
    ALFONSO/TREPTOW     CARRIED (4-0-0)
  2. It was moved and seconded to approve Marlie Munday’s ISP for missing CLC due to class with the following stipulations:
    a. To attend the first 15 minutes of CLC,
    b. To review the previous minutes of CLC and send a report to the A.S. Executive Vice President, Milan Rawls, and Scarlett Walker, A.S. Chief Justice, to see how Recreation and Wellness can help support other commissions.
    FLORES SHAFER/VAN WINKLE    CARRIED (4-0-0)

C. Appointments and Resignations
It was moved and seconded to approve the appointments and resignations memo for February 5, as attached.

TREPTOW/VAN WINKLE     CARRIED (4-0-0)

D. Request for Excused Absences (REAFs)
1. It was moved and seconded to approve Karen Sawouq’s (BOD) REAF for missing A.S. Spring Retreat 1/24.
FLORES SHAFER/VAN WINKLE    CARRIED (4-0-0)
2. It was moved and seconded to approve Sabrina Esteban’s (UC) REAF for missing the 2/4 meeting.
ALFONSO/VAN WINKLE    CARRIED (4-0-0)
3. It was moved and seconded to approve Ari Cohen (UC) REAF for missing the 2/4 UC meeting.
VAN WINKLE/TREPTOW    CARRIED (4-0-0)

X. ADVISOR REPORTS

  1. Vice President of Student Affairs and Campus Diversity Designee: No report.
  2. Executive Director Designee: Reminder that the A.S. elected and appointed position applications are available. The elected application is due on Friday, February 13. Save the date for the Aztec Achievement Awards, April 30.

XI. ANNOUNCEMENTS

  1. Olivia announced to join the Dance Marathon. The event is on 2/21. Help beat their goal of raising $200,000 for the Rady Children’s Hospital. See Olivia for details on how to get involved!

XII. ADJOURNMENT

It was moved and seconded to adjourn the meeting at 8:40 a.m  . 

TREPTOW/FLORES SCHAFER      CARRIED (4-0-0)