A.S. Judicial Affairs Council

Wednesday, September 11, 2013

JUDICIAL AFFAIRS COUNCIL MINUTES

Wednesday, September 11, 2013 – 9:00 am

The Mudd Conference Room • Parma Payne Goodall Alumni Center

I. CALL TO ORDER

A.S. Chief Justice Sean Guardian called the meeting to order at 9:04 am in the Mudd Conference Room, at the PPG Alumni Center.

II. ROLL CALL

A. Voting Members Present: Sean Guardian, Kiana Caton, Maneet Deol, Tyler French, Alex Johnstone, Abby Kim, Dillon McLean.

B. Voting Members Absent: None.

C. Non-Voting Members Present: Jennifer Esquivel-Parker.

D. Non-Voting Members Absent: Lee Mintz.

E. Visitors Present: Kevin Hancock.

III. APPROVAL OF AGENDA

It was moved and seconded to approve the agenda for today’s meeting.

FRENCH/JOHNSTONE

Info. Item C. Point System and Action Item C Requests for Excused Absences were added as friendly amendments.

The agenda was approved as amended.

IV. APPROVAL OF PREVIOUS MINUTES

It was moved and seconded to approve the minutes from the 9/4 and 9/6 JAC meetings, attached.

MCLEAN/JOHNSTONE CARRIED, (6-0-0)

V. CHAIR’S REPORT: No report.

VI. INFORMATION

A. Review of process for filling vacancies:

Three positions need to be filled: Student at large on ASBOD, Sustainability Representative and Elections Coordinator. The filing period for the three positions will be 9/16- 9/27 at 4 pm. Applications must be picked up in person at the A.S. Gvt. Affairs Office. The JAC reviewed the application and determined that the interview schedule will be as follows:

Elections Coordinator: 9/30- 10/2

Student-at-large on ASBOD: 10/3 & 10/4

Sustainability Representative: 10/7 & 10/8

With a special JAC meeting to approve ASBOD appointment on 10/7 at 9 am

Ads marketing the three positions will run in the Aztec 9/16, 9/19 and 9/26. A campus-wide email will be sent out the week of 9/16. There will be notices on A.S. social media.

Sean will be putting a doodle together for the Appointment and Review Committee and a google doc. for the JAC to review interview questions.

B. CLC and UC schedule:

The members signed-up to attend ASBOD, ASCLC and ASUC meetings to make reports.

C. Point System:

The JAC reviewed the point system for absences and tardies as outlined in the bylaws.

VII. ACTION

A. Last Chance Alternatives:

Jennifer notified the JAC that Helena McAllister withdrew her request for a last chance alternative. Helena no longer has a scheduling conflict.

B. Deadlines Schedule:

It was moved and seconded to approve the following deadline schedule:

Bylaw amendments: due electronically to Jennifer M. Esquivel-Parker by 4 pm on Wednesday, 10/23.

Tabling requirements: forms with proof of tabling are due in the A.S. Government Affairs Office by Friday, 9/20 at 4 pm.

Meeting and cultural event requirement: deadline to submit form with proof of attendance at a meeting other than assigned meetings and attendance at a cultural event is Friday, 11/22 at 4 pm in the A.S. Government Affairs Office.

Study Abroad Scholarship Review: deadline to return the scoring sheets of Study Abroad Scholarships is two weeks from date received.

FRENCH/CATON CARRIED, (6-0-0)

C. Appointments:

It was moved and seconded to approve the appointment memo, copy attached.

CANTON/JOHNSTONE CARRIED, (6-0-0)

D. Requests for Excused Absences

1. It was moved and seconded to approve the request for an excused absence from Becca Cohen for missing the A.S. BOD meeting, 9/9, copy attached.

FRENCH/MCLEAN FAILED, (0-6-0)

2. It was moved and seconded to approve the request for an excused absence from Dillon McLean for missing the A.S. JAC special meeting on 9/6, copy attached.

FRENCH/KIM FAILED, (0-5-1)

3. It was moved and seconded to table Helena McAllister’s, Marya Edgar’s and Blaire Ward’s request for excused absence for the ASUC orientation in 9/4 until next week 9/18, after more information is gathered from Morgan Chan, A.S. Vice President of University Affairs.

CANTON/DEOL CARRIED, (6-0-0)

VIII. ANNOUNCEMENTS

A.S. should put together an acronym guide, please!

IX. ADJOURNMENT

It was moved and seconded to adjourn the meeting at 10:25 am.

FRENCH/MCLEAN CARRIED, (6-0-0)