Meeting Minutes
Associated Students | San Diego State University

Monday, July 20, 2015

Monday, July 20, 2015 – 3:00 PM

Council Chambers • Conrad Prebys Aztec Student Union

I. CALL TO ORDER

A.S. President, Blaire Ward called the meeting to order at 3:11 PM in the Council Chambers at the Conrad Prebys Aztec Student Union.

II. ROLL CALL

  1. Voting Members Present: Blaire Ward, Leo Carrillo, Tyler Aguilar, Dominic Bilotti, Andrea Byrd, Lorena Acosta, Keagan Casey, Sergio Cisneros, Anthony Lee, Patty Masengale, Trevor Yarnall, Jessica Rentto.
  2. Voting Members Absent: Christy Samarkos.
  3. Non-Voting Members Present: Christina Brown, Jennifer Esquivel-Parker.
  4. Non-Voting Members Absent: Clarice Mendoza.
  5. Visitors: None.

III. APPROVAL OF AGENDA

It was moved and seconded to approve the agenda for today’s meeting. BILOTTI/AGUILAR CARRIED

IV. APPROVAL OF PREVIOUS MINUTES

It was moved and seconded to approve the Board of Directors meeting minutes of 6/22/15, as attached. ACOSTA/MASENGALE CARRIED

V. PUBLIC COMMENT:

None.

VI. UNIVERSITY REPORTS AND PRESENTATIONS:

  1. Business and Financial Affairs Designee: Associate Vice President for Administration Jessica Rentto reported on the following:
    1. The role of the Division for Business and Financial Affairs and its structure. She discussed her responsibilities.
    2. She gave an update on the Let’s Talk campaign and showed the 2015-2016 video.
  2. University President’s Designee: None.

VII. ITEMS FOR CONSIDERATION:

  1. Travel Requests (Action): Vice President of Financial Affairs Dominic Bilotti reviewed the attached travel requests. It was moved and seconded to approve the travel requests, as attached. MASENGALE/LEE It was moved and seconded to separate the travel request submitted by Sigma Lambda Beta and table it to the next BOD meeting. BILOTTI/CASEY CARRIED The Phi Beta Sigma Fraternity travel request was approved as submitted.
  2. Approval of the 2016 General Elections Schedule (Action): It was moved and seconded to approve the 2016 General Elections Schedule, as attached. YARNALL/ACOSTA CARRIED
  3. Appointments and Resignations (Action): It was moved and seconded to approve the Appointments and Resignations memo, as attached. CISNEROS/MASENGALE CARRIED
  4. General Consent Report (Information): The General Consent Report was reviewed via electronic copy. For further reference please request a full agenda copy from the Government Secretary.

VIII. CLOSED SESSION (Closed to Non-Members):

It was moved and seconded to move into closed session. MASENGALE/BYRD CARRIED

It was moved and seconded to approve the selection of a new legal counsel. The Board reviewed the materials regarding the proposed legal counsel and discussed. MASENGALE/ACOSTA CARRIED

It was moved and seconded to move out of closed session. MASENGALE/ACOSTA CARRIED

IX. EXECUTIVE REPORTS:

  1. President: Blaire Ward reported on the following:
    1. Blaire reviewed the schedule to occur on the day of the next Board of Directors meeting.
    2. A status report was given on the survey.
  2. Executive Vice President: Leo Carrillo reported on the following:
    1. There is a competition for students to design the logo for this year’s homecoming.
    2. Help is still needed for tabling at the upcoming New Student Orientations and Transfer Student Orientations.
    3. Leo has been working on the upcoming A.S. retreat. Guests RSVPs are being received by the front desk and an agenda will be created.
  3. Vice President of External Relations: Tyler Aguilar reported on the following:
    1. An email about the SIRF fee will be sent out.
    2. A CSSA update was given.
    3. Aztec TV is working on future A.S. promos.
    4. He is working with the College Area Community Council on an ice cream social.
    5. Volunteers are needed for the upcoming College Area BID event.
  4. Vice President of Financial Affairs: Dominic Bilotti reported on the following:
    1. Financial Affairs Committee will continue to meet Mondays at 11AM.
    2. There will be changes to the Campus Program Funding process.
    3. Aztecs Rock Hunger will be from October 22 to November 15. He is working on a way to incorporate the needs of SDSU students into the food drive.
    4. There will be trainings with the assistant deans before school starts.
  5. Vice President of University Affairs: Andrea Byrd reported on the following:
    1. Andrea gave an update on the work the university is doing regarding Incompletes, leaves of absence and waitlists.
    2. University Affairs Board will be working on marketing this semester.
    3. Andrea gave an update on the Take Back the Week campaign.
  6. Executive Director: Christina Brown reported on the following:
    1. She informed the board that Students for Justice in Palestine is working with the union staff to file a waiver for an exception to the three room maximum policy for two days that they are requesting to host a national conference in the union.

X. REPORTS OF BOARD OF DIRECTORS:

  1. Lorena Acosta reported on the following:
    1. She has been working each day at the New Student Orientations.
  2. Keagan Casey reported on the following:
    1. Keagan will be working with Andrea on filling student positions on the University Senate committees.
  3. Anthony Lee reported on the following:
    1. The report on the Children’s Center is complete.
    2. Anthony met with the new Women’s Resource Center Coordinator.
    3. He is working on strengthening the boards and committees report templates.
  4. Patty Masengale reported on the following:
    1. GreenFest planning is going well.
    2. RA training is coming up.
  5. Trevor Yarnall reported on the following:
    1. A retention workshop will be given at the A.S. Retreat.

XI. ADJOURNMENT:

The meeting was adjourned at 5:52 PM. ACOSTA/MASENGALE CARRIED