Monday, June 22, 2015 – 3:00 PM Council Chambers
Conrad Prebys Aztec Student Union
I. CALL TO ORDER
A.S. President, Blaire Ward called the meeting to order at 3:01 PM in the Council Chambers at the Conrad Prebys Aztec Student Union.
II. ROLL CALL
- Voting Members Present: Blaire Ward, Leo Carrillo, Tyler Aguilar, Dominic Bilotti, Andrea Byrd, Lorena Acosta, Keagan Casey, Sergio Cisneros, Anthony Lee, Patty Masengale, Trevor Yarnall, Jessica Rentto, Christy Samarkos.
- Voting Members Absent: None.
- Non-Voting Members Present: Clarice Mendoza, Christina Brown.
- Non-Voting Members Absent: None.
- Visitors: Jamie Miller, Josh Vaughan, Zachary Albrecht, Patty Rea, Carlos Careaga.
III. APPROVAL OF AGENDA
It was moved and seconded to approve the agenda for today’s meeting.
Dominic made the following friendly amendments: 1) remove Item C under University Reports and Presentations, the Pilot Student Course Fee Presentation 2) change the time certain of Item D, a Presentation of Definitions of Aztec-Named Rooms, under University Reports and Presentations to 3:30 pm 3)change the time certain of Item A, the 2013 990 Tax Report, under Items for Consideration to 3:45 pm 4)change the time certain of Item A, the Annual Staff Equity and Organization Changes, under Closed Session to 4:15 pm. There were no objections.
The agenda was approved as amended.
IV. APPROVAL OF PREVIOUS MINUTES
It was moved and seconded to approve the Board of Directors meeting minutes of 4/27/15 and 4/29/15, as attached.
V. PUBLIC COMMENT:
VI. UNIVERSITY REPORTS AND PRESENTATIONS:
- Business and Financial Affairs Designee: Associate Vice President for Administration Jessica Rentto reported on the following:
- Thank you to everyone who attended and helped out at the faculty staff field day last Friday!
- A video shoot for the Let’s Talk campaign is underway.
- Fencing for the EIS Building construction has been put in place.
- University President’s Designee: Associate Vice President for Campus Life Christy Samarkos reported on the following:
- Orientation may need to become a ticketed event in the near future, as enrollment of the new students, both incoming freshmen and transfer students, is at an all-time high.
- Jessica Nair has been named at the coordinator for the new Women’s Resource Center.
- Dr. Reggie Blaylock has taken a position at San Jose State University. In addition, the Associate Vice President for Student Affairs Administration Linda Lewiston will be retiring. The Division of Student Affairs will be looking for two new Associate Vice Presidents.
- The Zura Residence Hall renovations have completely changed the style of living the incoming freshmen will experience. Official opening of the building is scheduled for fall 2015. The elevator goes to every floor and there are plenty of study spaces.
- C. Presentation of Definitions of Aztec-Named Rooms: Conrad Prebys Aztec Student Union Board Commissioner, Jamie Miller, and Conrad Prebys Aztec Student Union Board Vice Commissioner of Operations, Josh Vaughan, reported:
- The names for the conference rooms in the Conrad Prebys Aztec Student Union were reviewed and drafts of proposed plaques were shared.
VII. ITEMS FOR CONSIDERATION:
- 2014 990 Tax Report (Information): A.S. Finance Director Carlos Careaga reviewed the compilation process of the 2014 990 Tax Report and answered any questions the Board of Directors had on its contents.
- 3rd Quarter Financial Report (Information): A.S. Finance Director Carlos Careaga reviewed the 3rd Quarter Financial Report, explaining the highlights and assumptions noted by the Financial Affairs Committee.
- Travel Requests (Action): Vice President of Financial Affairs Dominic Bilotti reviewed the attached travel requests. It was moved and seconded to approve the travel requests, as attached. ACOSTA/CARRILLO CARRIED
- Approval of the 2016 General Elections Schedule (Action): The Board of Directors discussed the 2016 General Elections Schedule, stating their concerns with the chosen times for select deadlines. It was moved and seconded to approve the 2016 General Elections Schedule, as attached. BILOTTI/ACOSTA FAILED It was moved and seconded to postpone the approval of the 2016 General Elections Schedule indefinitely, as attached. CASEY/YARNALL CARRIED
- Appointments and Resignations (Action): It was moved and seconded to approve the Appointments and Resignations memo, as attached. LEE/MASENGALE FAILED It was moved and seconded to table the Appointments and Resignations memo until the next Board of Directors meeting, as attached. AGUILAR/LEE CARRIED
- Campus Fee Advisory Committee Selection (Action): It was moved and seconded to open nominations. CARRILLO/BILOTTI CARRIED Nominees: Keagan Casey Trevor Yarnall Patty Masengale Sergio Cisneros It was moved and seconded to close nominations. CARRILLO/AGUILAR CARRIED The nominees spoke about themselves and answered questions explaining the qualifications they hold for this position. Patty Masengale rescinded her nomination. There was a call to question. There were no objections. Votes: Keagan Casey – 10 Trevor Yarnall – 3 Sergio Cisneros – 5 Congratulations to Keagan Casey and Sergio Cisneros for being chosen as the Board of Directors Student-at-Large representations on the Campus Fee Advisory Committee!
- General Consent Report (Information): The General Consent Report was reviewed via electronic copy. For further reference please request a full agenda copy from the Government Secretary.
VIII. CLOSED SESSION (Closed to Non-Members):
It was moved and seconded to move into closed session. BYRD/CISNEROS CARRIED
It was moved and seconded to approve the Annual Staff Equity and Organization Changes. LEE/CARRILLO CARRIED
It was moved and seconded to move out of closed session. CARRILLO/BYRD CARRIED
The Board of Directors discussed the Annual Staff Equity and Organization changes and approved them.
IX. EXECUTIVE REPORTS:
- President: Blaire Ward reported on the following:
- A candle-lighting ceremony will be had for the victims of the shooting in Charleston.
- Executive Vice President: Leo Carrillo reported on the following:
- Plans for homecoming were discussed at the first Homecoming-planning meeting.
- The end-of-summer retreat is scheduled for August 16-18. Help for a social media presentation is requested of the Board of Directors Student-at-Large members.
- Organization of the upcoming convocation for incoming students is underway.
- Vice President of External Relations: Tyler Aguilar reported on the following:
- 446,000 students are enrolled in the CSU system and three million have graduated from it.
- CSSA has been lobbying for more money for the CSU system and from the recent budget reallocation in May by the state government, the CSU system is completely funded. An additional $38 million for the CSU system has been granted.
- The California government will soon pass AB200 and AB798, aiding students in California public higher education.
- Vice President of Financial Affairs: Dominic Bilotti reported on the following:
- The transition of the Campus Program Funding Committee to the Financial Affairs Committee is being discussed.
- If you have any peers interested in joining the Financial Affairs Committee, please have them contact Dominic.
- Vice President of University Affairs: Andrea Byrd reported on the following:
- If you have any peers interested in joining the University Affairs Board or the many positions on the University Senate’s subcommittees, please have them contact Andrea.
- A survey has been created for the college council members by its presidents and Andrea, allowing the Academic Affairs Committee to see what needs to be improved and worked on this upcoming semester.
- A speakers list is being created for the University Council and Campus Life Council meetings. These presentations will bring an educational and engaging aspect to the members on both councils.
- Executive Director: Christina Brown reported on the following:
- A LEED Platinum Certificate is on its way, awarding the Conrad Prebys Aztec Student Union for its many sustainable features included in its floor plan, compliant to the LEED Platinum stipulations.
- Vanessa Cardenas, a parent at the Children’s Center, was featured in a story by the Got Milk campaign. The Children’s Center was awarded $1000.
- Every Wednesday evening, A.S. hosts a summer bowling league. Eight teams are registered. The final bowling event will be on Wednesday, July 29. All are invited.
X. REPORTS OF BOARD OF DIRECTORS:
- Keagan Casey reported on the following:
- Keagan will continue outreaching to underrepresented registered student organizations this year, in an effort to increase their representation in A.S.
- Anthony Lee reported on the following:
- A report on the Children’s Center is underway, written by Anthony, as a result of a visit conducted by the Facilities Committee last semester.
- Patty Masengale reported on the following:
- An inclusive language list is being compiled for all members of A.S. government to refer to.
The meeting was adjourned at 5:52 PM.