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Associated Students


A.S. Board of Directors

Meeting Minutes
Associated Students | San Diego State University


Monday, January 26, 2015 – 4:00 PM

Council Chambers • Conrad Prebys Aztec Student Union

I. CALL TO ORDER

A.S. President, J. Cole called the meeting to order at 4:00 PM at the Council Chambers at the Conrad Prebys Aztec Student Union.

II. ROLL CALL

A. Voting Members Present: J. Cole, Kevin Hancock, Jacqueline Karczewski, Alex Padua, Corey Polant, Keagan Casey, Maneet Deol, Marc Hess, Alexandria Johnstone, Marilyn Martinez, Kyle Murphy, Jessica Rentto.

B. Voting Members Absent: Christy Samarkos.

C. Non-Voting Members Present: Clarice Mendoza, Christina Brown.

D. Non-Voting Members Absent: None.

E. Visitors: None.

III. APPROVAL OF AGENDA

It was moved and seconded to approve the agenda for today’s meeting.

POLANT/CASEY CARRIED

IV. APPROVAL OF PREVIOUS MINUTES

It was moved and seconded to approve the Board of Directors meeting minutes of 12/1/14, as attached.

DEOL/HANCOCK CARRIED

V. PUBLIC COMMENT:

None.

VI. UNIVERSITY REPORTS AND PRESENTATIONS:

A. Business and Financial Affairs Designee: Associate Vice President for Administration Jessica Rentto reported on the following:

  1. The roads surrounding the upcoming South Campus Plaza have been closed off and buildings originally within the site have been bulldozed down. All environmental concerns have been resolved, regarding the previously standing gas stations within the site.
  2. A design has been chosen for the new Engineering and Interdisciplinary Studies Building. If you’d like to be a part of the development for this project, all are welcome to attend town hall meetings and participate in the discussion.
  3. At the end of December, $200,000 was granted to fund the hiring of a sexual assault advocate. The advocate would strengthen the connection between the rape crisis center of the San Diego to SDSU. The Sexual Violence Taskforce will be working to make sure the grant will be allocated appropriately. The sexual assault advocate will undergo 60 hours of training beginning in mid-March.

B. University President’s Designee:

None.

VII. ITEMS FOR CONSIDERATION:

A. General Consent Agenda (Action): It was moved and seconded to approve the General Consent Agenda, as attached.

JOHNSTONE/MURPHY CARRIED

B. General Consent Report (Information): The General Consent Report was reviewed via electronic copy. For further reference please request a full agenda copy from the Government Secretary.

VIII. CLOSED SESSION (Closed to Non-Members):

None.

IX. EXECUTIVE REPORTS:

A. President: J. Cole reported on the following:

1. Register for the Aztec Mentorship Program at http://go.sdsu.edu/student_affairs/career/amplandingpage.aspx. It is recommended for current juniors and seniors.

2. J. Cole will begin holding open office hours. Updates on a set time will be announced soon.The Aztec Culture Project will be focused on this semester.

3. J. Cole will be meeting with Seth Mallios and David Camper to discuss the initiative.

B. Executive Vice President: Kevin Hancock reported on the following:

1. Keep the momentum and excitement going about men’s basketball! Get ready to beat the Fresno State Bulldogs this Tuesday!

2. Kevin and the Awards Committee will be working on the planning of the Triple A’s, which will be held on Thursday, April 23. Doors will open on 4:30 PM and the program will run from 5-6:30 PM. The Board of Directors has been challenged to nominate at least two people for the many awards available. Nominations can be made at https://as.sdsu.edu/aaa/ and are due by March 2nd.

3. SDSU won two awards at last weekend’s MLK Day Parade.

4. The voter turnout goal for this year’s elections is 20%. Encourage all your peers to run or apply for the many elected and appointed positions.

5. Please sign up for tabling opportunities and get them out of the way early in the semester.

C. Vice President of External Relations: Jacqueline Karczewski reported on the following:

1. Applications to be the new student trustee for CSSA are available until March 27 at 5 PM. Visit http://www.csustudents.org/index.php/who-we-are/student-trustees/ for more information.

2. The Student Involvement & Representation Fee (SIRF) will be voted on by the Board of Trustees tomorrow. CSU Students will be directly paying for their university’s membership in CSSA. SDSU students will begin to see an opt-out option when paying for their student tuition.

D. Vice President of Financial Affairs: Alex Padua reported on the following:

1. Financial Affairs Committee had their first meeting today. Budget allocations to underrepresented student organizations are being deliberated.

E. Vice President of University Affairs: Corey Polant reported on the following:

1. The Sexual Violence Taskforce will be creating a resolution stating A.S.’ firm stance against sexual violence. Students are invited to help collaborate on this resolution.

2. More than 1,300 students responded to the Conrad Prebys Aztec Student Union survey, conducted over winter break.

3. The referendum on divestment at SDSU will be coming to University Council this semester. Please take the time to understand the issue.

F. Executive Director: Christina Brown reported on the following:

1. Conversations have moved forward concerning the conversion of Lot W into a recreational field space.

2. More than 1,300 students responded to the Conrad Prebys Aztec Student Union survey, conducted over winter break.

3. Congratulations to Randy McWilliams, Associated Students’ current Facilities Manager, for being offered a position doing facilities managing for the San Diego Padres. Applications for that position will be opening in the next few weeks.

4. Unfortunately, the proposed concept of Start Up @ State, an entrepreneurial center to fill one of the vacant spaces in the Conrad Prebys Aztec Student Union, will not be coming into fruition. The main concern about the space is the confusion that may occur with the two other entrepreneurial centers that SDSU already has on campus.

5. The CSSA passed a resolution at their last meeting to update a policy last updated in 1985 about auxiliary transparency, which directly involves SDSU’s Associated Students.

6. An investigation has begun revolving around the incident at the Aztec Recreation Center over winter break, concerning a transgender student, a community member, and an ARC employee. Please note that the media does not document the whole story of the situation. A.S. is making active strides in making their facilities more accessible for transgender students. Future trainings for full-time and part-time A.S. employees may be possible after a full report of the incident has been published.

7. Kyle Zive from the University of Nevada has been hired as A.S.’ new Assistant Operations Manager. Congratulations and welcome, Kyle!

X. REPORTS OF BOARD OF DIRECTORS:

A. Keagan Casey reported on the following:

1. Marilyn and Keagan will be working to spread more outreach to underrepresented organizations at SDSU, especially with those in relation to the incident at the Aztec Recreation Center this past winter break.

2. A template for bylaws will be developed and reviewed by the next deadline for bylaw amendments.

B. Maneet Deol reported on the following:

1. Along with Paige and Jacqueline, Maneet will be having a meeting with Christina Brown to discuss further details about a potential SDSU application for smart phones.

C. Marc Hess reported on the following:

1. A sexual assault prevention week is being planned and will be involving different groups across campus.

D. Alexandria Johnstone reported on the following:

1. Alex will be working on guidelines for bylaws to ensure that consistency is present.

E. Kyle Murphy reported on the following:

1. Due to a conflicts in scheduling, Kyle will leaving some boards and committees he currently sits on, but will be joining new ones, increasing his knowledge of A.S. and its other effects on student life and affairs.

XI. ADJOURNMENT

The meeting was adjourned at 5:04 PM.

MARTINEZ/HESS CARRIED