A.S. Board of Directors

Monday, December 1, 2014

Monday, December 1, 2014 – 4:00 PM

Council Chambers • Conrad Prebys Aztec Student Union

I. CALL TO ORDER

A.S. President, J. Cole called the meeting to order at 4:00 PM at the Council Chambers at the Conrad Prebys Aztec Student Union.

II. ROLL CALL

A. Voting Members Present: J. Cole, Kevin Hancock, Jacqueline Karczewski, Alex Padua, Corey Polant, Keagan Casey, Maneet Deol, Marc Hess, Alexandria Johnstone, Marilyn Martinez, Kyle Murphy, Jessica Rentto, Christy Samarkos.

B. Voting Members Absent: None.

C. Non-Voting Members Present: Clarice Mendoza, Christina Brown.

D. Non-Voting Members Absent: None.

E. Visitors: Carlos Careaga, Patty Rea.

III. APPROVAL OF AGENDA

It was moved and seconded to approve the agenda for today’s meeting.

JOHNSTONE/DEOL

Corey Polant made a friendly amendment to move the approval of the Proposed Bylaw Amendments, Item G under Items for Consideration, to immediately follow the General Consent Agenda.

The agenda was approved as amended.

IV. APPROVAL OF PREVIOUS MINUTES

It was moved and seconded to approve the Board of Directors meeting minutes of 11/17/14, as attached.

POLANT/HESS CARRIED

V. PUBLIC COMMENT:

None.

VI. UNIVERSITY REPORTS AND PRESENTATIONS:

A. Business and Financial Affairs Designee: None.

B. University President’s Designee: None.

VII. ITEMS FOR CONSIDERATION:

A. General Consent Agenda (Action): It was moved and seconded to approve the General Consent Agenda, as attached.

CASEY/MURPHY CARRIED

B. General Consent Report (Information): The General Consent Report was reviewed via electronic copy. For further reference please request a full agenda copy from the Government Secretary.

C. Quarter 1 Financial Report (Information): Alex Padua covered the Quarter 1 Financial Report and entertained questions regarding the report.

D. Fall Rebudget (Action): Alex Padua, Vice President of Financial Affairs, reviewed the fall rebudget and discussed the changes made to budget allocations between the original 2014-15 budget and the fall 2014-15 rebudget. It was moved and seconded to approve the Fall Rebudget, as attached.

MURPHY/HANCOCK CARRIED

E. Spring 2015 Meeting Schedule (Action): It was moved and seconded to approve the spring 2015 meeting schedule, as attached.

MURPHY/MARTINEZ CARRIED

F. Elections Seat Allocation (Action): It was moved and seconded to approve the elections seat allocation, as attached.

HESS/DEOL CARRIED

G. Proposed Bylaw Amendments (Action): It was moved and seconded to approve the Proposed Bylaw Amendments #BA F14-01through #BA F14-16, as attached.

MURPHY/DEOL

It was moved and seconded to separate out #BA F14-06 to #BA F14-08 from the original motion.

JOHNSTONE/MURPHY CARRIED, (11-1-0)

Christy Samarkos made a friendly amendment to Section 3 of #BA F14-04, changing the clause to read, "Those students who are designated as a representative of an academic/major related student organization recognized by Student Life and Leadership in the College of Arts and Letters." Christy Samarkos made a friendly amendment to Section 11, Item K, of #BA F14-04, changing the abbreviated references to "orgs" to its proper version, "organizations." Marc Hess made a friendly amendment to Section 11, Item K, of #BA F14-04, striking out the phrase, "by the end of the 9th week of the fall semester." Keagan Casey made a friendly amendment to Section 11, Item K, changing the working from "they have completed" to "the completion of." Keagan Casey made a friendly amendment to #BA F14-04 to change all references to "RSO" to its unabbreviated meaning, "recognized student organization." Marc Hess made a friendly amendment to Section 10, Item B, of #BA F14-04 to add "(RSO)" after "recognized student organization," which clarifies the references to "RSO’s" in Section 11. Corey Polant made a friendly amendment to Section 11, Item K, of #BA F14-04, adding back in the previously struck out phrase, "by the end of the 9th week of the fall semester."

J. Cole made a friendly amendment to Section 84 of #BA14-11, changing the reference of "the organization" to "Associated Students."

Maneet Deol made a friendly amendment to #BA F14-12, correcting the numbering of the list of awards in Section 3.

The proposed bylaw amendments, except #BA F14-06 to #BA F14-08, were all approved as amended, with the contingency that Keagan Casey helps the Undeclared College Council work on their charter.

It was moved and seconded to approve the Proposed Bylaw Amendments #BA F14-06 through #BA F14-08, as attached.

DEOL/CASEY

Jacqueline Karczewski made a friendly amendment to strike out Item J in Section 51 and Item J in Section 59 in #BA F14-08. Jacqueline Karczewski made a friendly amendment to Item G in Section 68 of #BA F14-08, striking out "to which the ASJAC member is appointed as a non-voting member." J. Cole made a friendly amendment to Item G in Section 68 of #BA F14-08, adding "full," making the clause read, "Attend the full meetings of the ASBOD, ASCLC, or ASUC each semester."

After discussion the addition of Justices to ASCLC and ASUC as added to #BA F14-08, Jacqueline Karczewski called to question.

The proposed bylaw amendments, #BA F14-06 to #BA F14-08, were all approved as amended.

VIII. CLOSED SESSION (Closed to Non-Members):

It was moved and seconded to move into closed session.

POLANT/DEOL CARRIED

It was moved and seconded to move out of closed session.

KARCZEWSKI/HESS CARRIED

It was moved and seconded to approve the position reviews.

KARCZEWSKI/MARTINEZ CARRIED

IX. EXECUTIVE REPORTS:

None.

X. REPORTS OF BOARD OF DIRECTORS:

None.

XI. ADJOURNMENT

The meeting was adjourned at 6:40 PM.

JOHNSTONE/PADUA CARRIED