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Associated Students


A.S. Board of Directors

Meeting Minutes
Associated Students | San Diego State University


BOARD OF DIRECTORS MEETING MINUTES

Monday, July 14, 2014 – 3:00 PM

Council Chambers • Conrad Prebys Aztec Student Union

I. CALL TO ORDER

A.S. President, J. Cole called the meeting to order at 3:03 PM at the Council Chambers at the Conrad Prebys Aztec Student Union.

II. ROLL CALL

  1. Voting Members Present: J. Cole, Kevin Hancock, Alex Padua, Corey Polant, Maneet Deol, Alexandria Johnstone, Chad Karczewski, Marilyn Martinez, Kyle Murphy, Jessica Rentto, Dr. Timothy Quinnan.
  2. Voting Members Absent: Jacqueline Karczewski, Keagan Casey.
  3. Non-Voting Members Present: Christina Brown, Clarice Mendoza.
  4. Non-Voting Members Absent: None.
  5. Visitors: Lynn Cacha, Carlos Careaga, Alex Dickens.

III. APPROVAL OF AGENDA

It was moved and seconded to approve the agenda for today’s meeting.

HANCOCK/MARTINEZ CARRIED

IV. APPROVAL OF PREVIOUS MINUTES

It was moved and seconded to approve the Board of Directors meeting minutes of 6/9/14, as attached.

DEOL/MURPHY CARRIED

V. PUBLIC COMMENT:

None.

VI. UNIVERSITY REPORST AND PRESENTATIONS:

  1. Business and Financial Affairs Designee: Business and Financial Affairs Associate Vice President Jessica Rentto reported on the following:
    1. Jessica is excited to be a voting member of the A.S. Board of Directors for this upcoming year. She provided the members with her background and the work she does as the Associated Vice President of Administration in the Division of Business and Financial Affairs.
    2. The developing joint-use project to renovate College Square, previously named "Project Plaza Linda Verde," will now be named South Campus Plaza. Building will begin in 2015 after approval from the Board of Trustees.
  2. University President’s Designee: Student Affairs Associate Vice President Dr. Quinnan reported on the following:
    1. Dr. Quinnan is looking forward to a productive year strengthening the relationship between A.S. and Student Affairs in order to raise the quality of experiences for Aztecs at SDSU.
    2. The Division of Student Affairs made their own strategic plan and have achieved all 16 of their SMART goals and have created 36 more for the upcoming year.
    3. Tita Gray is the new Assistant Dean for Business. Congratulations Tita!
    4. Patsy Armstrong will be resigning as a Student Life advisor and will be moving to the Department of Athletics. Congrats Patsy and Student Affairs will miss you!
    5. Freddie Sanchez has been hired as the new Assistant Director of Union Programs and Communications. His office is in the Government Affairs section of the Associated Students Office. Congratulations Freddie!

VII. ITEMS FOR CONSIDERATION:

  1. General Consent Agenda (Action): It was moved and seconded to approve the General Consent Agenda, as attached.
    JOHNSTONE/HANCOCK CARRIED
  2. General Consent Report (Information): The General Consent Report was reviewed via electronic copy. For further reference please request a full agenda copy from the Government Secretary.
  3. Travel Fund Request – Mortar Board: National College Senior Honor Society (Action): Because Financial Affairs Committee will be not meet until the fall semester, all travel fund requests are sent directly to the Board of Directors for approval. It was moved and seconded to approve the Travel Fund Request for the Mortar Board: National College Senior Honor Society, for $500.00 as attached.
    DEOL/MURPHY CARRIED
  4. Check Requests – Child Lit GSA Reimbursement & Society of American Military Engineers SDSU policy exceptions (Action): It was moved and seconded to approve the Child Lit GSA Reimbursement policy exception and the check request by the Society of American Military Engineers SDSU, policy exception as attached.
    HANCOCK/PADUA CARRIED
  5. Chancellor’s Audit Update (Information): Carlos Careaga, A.S. Director of Finance, reviewed the results of the 2013 Chancellors Audit with the Board. . A.S. is ensuring that they are in compliance with each recommendation in order to comply with A.S., University, and Chancellor’s Office policies and procedures.
  6. Write-Off Policy Update (Action): Vice President of Financial Affairs, Alex Padua, reviewed the changes made to the Accounts receivable write-off policy concerning the collection of past-due accounts with the Board of Directors. It was moved and seconded to approve the changes made to the write-off policy, as attached.
    HANCOCK/DEOL CARRIED
  7. Student Union Updates (Information): Director of the Conrad Prebys Aztec Student Union, Lynn Cacha, gave a report on the statistics of the Union’s bookings and revenue over the past semester, since its opening. Lynn also shared the statistics and rates of Montezuma Hall, as well as other event spaces in the Union. The Union has had a successful first few months and will be a further enrichment of SDSU students’ college experiences in the upcoming fall semester.
  8. Resolution Process Working Group (Information): Kevin Hancock, Executive Vice President, reviewed JAC’s notes concerning bylaw changes to the Executive Committee, the grievance process, and the resolution process. There will be an ad-hoc working group to work on the grievance and resolution processes, in order to create more defined procedures. Kevin took down the names of those interested in serving on the ad-hoc working group. Jennifer will be in touch about meeting. The goal is to have amendments that can be proposed to the JAC the first weeks of the fall semester.

VIII. CLOSED SESSION (Closed to Non-Members):

None.

IX. EXECUTIVE REPORTS

  1. President: J. Cole reported on the following:
    1. The conference at Panetta Institute was a great experience. All of the Associated Students presidents from each CSU campus were in attendance and engaged in eight-hour long conversations about religion, policies, and business. Many of the other presidents were asking questions about our structure and the Conrad Prebys Aztec Student Union, proving SDSU’s great presence in the CSU system. 
    2. Kyle Murphy and Tyler Aguilar will be attending CSSA Long Beach in lieu of J. Cole, who will marchin the Pride Parade this weekend.
  2. Executive Vice President: Kevin Hancock reported on the following:
    1. Freshman and transfer student orientations will be going on for the next fewweeks, so all Board of Directors are asked to volunteer for tabling.
    2. The A.S. Retreat will be on August 17-19 at Camp Cedar Glen.
    3. The theme for the 2014 Homecoming celebration has been finalized as "Ignite the Night," highlighting the sky show that will be happening after the game against the University of Idaho Vandals.
    4. A Coffee with a Cop series will be starting shortly. This is a chance for students, faculty, and community members to sit down with Chief Lamine Secka and ask him questions. Please send in your questions to Kevin by Wednesday.
  3. Vice President of Financial Affairs: Alex Padua reported on the following:
    1. Aztecs Rock Hunger will be from October 17 to November 11 this year. There will be added opportunities to promote Homecoming in this year’s run. Filming for a new commercial will be on August 1.
  4. Vice President of University Affairs: Corey Polant reported on the following:
    1. Clayton Bishop will be the chair of the Your Voice Matters Committee, which will be moved from University Affairs to Student Support Commission.
    2. Corey will be working with Enrollment Services about the President’s Scholarship Program and its recipients.
    3. The Sexual Violence Task Force has been created in compliance to recommendations by a recent audit, performed at two UC and two CSU campuses, chosen by state legislators. The auditors were satisfied with the way SDSU handles complaints, but suggested that we need to implement education of sexual violence prevention on our campus.
  5. Executive Director: Christina Brown reported on the following:
    1. The senior staff retreat is being planned. There will be discussions on the strategic plan initiatives, recreation fields and facilities, and morale initiatives, one being the summer staff bowling league.
    2. Kevin will be working with transgender students on their concerns about their experiences at SDSU. The Union will go from having one transgender bathroom to seven in the next year. Both short-term and long-term changes will be ongoing to ensure that all students are accommodated.
    3. The male and female foot washing stations will be undergoing renovations and a change of location.
    4. This year, there will be a lot of integrated programming between Associated Students, the Aztec Student Union Board, Student Life and Leadership, and the Center for Intercultural Relations. Please contact Christina if you have any recommendations for events. An all-inclusive calendar of all campus events will be available for students as soon as the semester begins.
    5. Associated Student’s attorney of more than thirty years, Ken Wood, has passed away this past weekend. We are saddened by his sudden passing and send our condolences to his family. We will be looking for a new corporate attorney.

X. REPORTS OF BOARD OF DIRECTORS:

None.

XI. ADJOURNMENT

The meeting was adjourned at 4:56 PM.

DEOL/KARCZEWSKI C. CARRIED