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Associated Students


A.S. Board of Directors

Meeting Minutes
Associated Students | San Diego State University


Monday, January 27, 2014 – 4:00 PM
Council Chambers • Aztec Student Union

I. CALL TO ORDER

A.S. President, Josh Morse called the meeting to order at 4:03 PM at the SLW Boardroom at the PPG Alumni Center.

II. ROLL CALL

Voting Members Present: Josh Morse, Becca Cohen, Javier Gomez, Mariah Kelly, Morgan Chan, Jonathan Cole, Josh Garman, Kevin Hancock, Washington Navarrete, Jessika Seekatz, Nancy Demich.Voting Members Absent: Eric Rivera.Non-Voting Members Present: Christina Brown, Clarice Mendoza, Dr. Timothy Quinnan.Non-Voting Members Absent: None.Visitors Present: Glenn Brandenburg.

III. APPROVAL OF AGENDA

It was moved and seconded to approve the agenda for today’s meeting.

COHEN/HANCOCK CARRIED

IV. APPROVAL OF PREVIOUS MINUTES

It was moved and seconded to approve the Board of Directors meeting minutes of 12/2/13 and 1/21/14, as attached.

HANCOCK/CHAN CARRIED

V. PUBLIC COMMENT:

None.

VI. UNIVERSITY REPORST AND PRESENTATIONS:

A. Business and Financial Affairs Designee: Nancy Demich reported on the following:

1. Congratulations on the opening of the Aztec Student Union!

2. The Smoke-Free Policy on campus has been in effect since January 1st. Social enforcement is the preferred way of communicating the policy’s implementation. Led by Bob Schulz, the next meeting for the implementation group will be next week.

B. University President’s Designee: Dr. Timothy Quinnan reported on the following:

1. The Recruitment and Retention of Underrepresented Students Working Group hosted receptions in various Californian cities, including San Francisco and Riverside, which were very successful. They’ve also began the Freshman for a Day program, allowing 120 students from local and Los Angeles schools to come to San Diego State and experience a day as a freshman student at our university. Harambee Scholars Mentoring Program for African American students and the Elymash Yuuchaap Mentoring Program for Native American students have been impactful on the success of their targeted audience.

2. The SDSU Pride Center’s grand opening was a success with around 50 attendees, including students, faculty, and staff. Currently, the Center is looking into donors to name the center. Plans are being discussed to open a Women’s Outreach Center adjacent to the Pride Center.

3. The Commuter Student Center has been and will be hosting open houses on January 22, January 28, and January 30. The website for the Commuter Student Board and community was launched last week. It can be found at http://go.sdsu.edu/student_affairs/sll/commuterlife.aspx.

4. The Integrated Diversity Working Group has been working to utilize ideas of intersectionality in order to bring students together. The Cultural Competency Certificate, Aztec Unity Project, and the Aztec CORE Leadership Retreat are projects that help make this unity happen.

5. The Alcohol and Other Drugs Taskforce has been doing surveys and working with the county to create policies that combat against the abuse of substances.

6. Since September, the Campus Internship Working Group has been finding ways to enhance the availability of internships to SDSU students. They currently have four different projects going on.

7. The Leadership Summit will be on Valentine’s Day weekend. For more information, visit http://go.sdsu.edu/student_affairs/sll/leadership-summit.aspx.

VII. ITEMS FOR CONSIDERATION:

A. General Consent Report (Information): The General Consent Report was reviewed via electronic copy. For further reference please request a full agenda copy from the Government Secretary.

B. Reappointment of ASBOD Member to Serving on Campus Life Council and University Council: The Board of Directors Student-at-Large members were given the opportunity to change which council they are appointed to serve on for the Spring 2014 term. Josh Garman, Kevin Hancock, and Washington Navarrete will be serving on Campus Life Council. Jonathan Cole, Chad Karczewski, and Jessika Seekatz will be serving on University Council.

SEEKATZ/NAVARRETE CARRIED

VIII. CLOSED SESSION (Closed to Non-Members):

None.

IX. EXECUTIVE REPORTS

A. President: Josh Morse reported on the following:

1. The Aztec Student Union had a great kickoff celebration on the first day of the spring semester. Continue to attend the First 9 Days events for more fun hosted by the Aztec Student Union Board!

2. PowerPoints and scripts have been created for the Student Success Fee forums. There will be a video coming out to further explain the fee and its effect on SDSU students. Be informed and visit http://studentsuccessfee.sdsu.edu/ for more information on the fee and the upcoming forums.

3. The School of Theatre, Television, & Film is giving Associated Students 100 tickets to their production of Pal Joey, running from February 28 to March 9.

4. Make sure your friends know that the elections packets for this spring’s elections are available at the front desk of the Associated Students office.

5. Two Board of Directors Student-at-Large are needed to serve on Executive Committee for an upcoming special project.

6. 360° surveys for Christina Brown will be sent out shortly.

B. Executive Vice President: Becca Cohen reported on the following:

1. Awards Committee will be meeting this Friday.

2. The A.S. Retreat is this Saturday, February 1. Remember to wear your polos and be ready to support our fellow Aztecs at the basketball game against the Colorado State Rams.

3. Follow the Aztec Student Union Instagram account!

4. The number to the SDSU Escort Service is (619) 594-6659. Please have this number on hand whenever you feel unsafe walking around on campus.

5. If you find any problems or concerns with the Aztec Student Union building, please contact Becca at rcohen@mail.sdsu.edu. The Facilities Committee will find solutions to these problems to ensure that our Union is in its best condition for Grand Dedication Week.

C. Vice President of External Relations: Javier Gomez reported on the following:

1. Before giving a report on what was discussed at CSSA Fullerton was this past weekend, Javier gave a report on the background and purpose of the California State Student Association and why it is important for SDSU to be sending representatives to these monthly meetings to defend SDSU’s stance on higher education. The attendees voted on a system wide fee to increase funds towards the CSSA to hire lobbyists for higher education. After this fee’s approval, it will go to the Board of Trustees to be checked for legalities. It is important to ensure that SDSU’s students have a say at the table.

2. The candidates for SDSU’s Chief of Police have been reviewed. Interviews shall be underway shortly.

3. The State Report, found on the AztecTV’s profile on YouTube, will be launching within the next week. Visit https://www.youtube.com/channel/UCR6ggBkLbXB6gCvEKznj3NA for a teaser video to the series.

D. Vice President of Financial Affairs: Mariah Kelly reported on the following:

1. An e-mail about available funding the registered student organizations will be sent out.

2. There are three open seats on the Financial Affairs Committee. If you have any friends that are interested, have them e-mail Mariah to begin their potential appointment to the committee.

3. Tradition and Arts Day, during Grand Dedication Week, is currently looking for varying talent to perform in a showcase held at the Aztec Student Union. Send in your registration by this Friday for a chance to perform.

E. Vice President of University Affairs: Morgan Chan reported on the following:

1. Before winter break, Morgan met with the college council representatives to reflect on the fall semester. This semester, representatives want to improve their open forums, evaluate their success, and improve the communication and relationship between Honors Council and the Academic Affairs Committee.

2. University Affairs Board discussed the escort service and the shuttle service on campus.

3. Senate Committees seats need filling. There will be an update at the next meeting on what seats are open.

4. The 2014 Sustainability Conference will be held at the Aztec Student Union this year. A review committee will be formed to review potential presenters.

5. Morgan will be working with Ariana to review the event planning guidelines and how the "First 9 Days" events fulfilled these requirements, including the events’ commitment to sustainability.

6. Grand Dedication Week marketing has begun.

7. The Bike Lane Safety task force will be starting again.

F. Executive Director: Christina Brown reported on the following:

1. Thank you Aztec Student Union staff and the Aztec Student Union Board for their hard work towards the success of the Aztec Student Union and the coordination of events held there.

2. Christina and Jennifer Esquivel-Parker are working on the Grand Dedication Week’s events, especially the ribbon cutting and Leadership Gala on Friday, March 7. A video, which will include interviews of important figures in San Diego State University and Associated Students’ past, is currently in progress. Save the Date e-mails will be also be sent out in reminder to potential attendees.

3. Thank you to the Metropolitan Transit System for giving San Diego State a sponsorship, in the form of a trolley wrap, highlighting the opening of the Aztec Student Union. Without this generous scholarship, this trolley wrap would cost $15,000.

4. Aztec Lanes and the ARC Express are now open in the Aztec Student Union. Starbucks and the Market are scheduled to open in the next two weeks, with Chipotle and the Habit Burger Grill opening within the next month.

5. Christina will now be the advisor for University Council, switching with Jennifer Esquivel-Parker, who will now be the advisor for the Aztec Student Union Board.

6. At the next Board of Directors meeting, there will be an action item to move $3,000 from Associated Students’ state held reserves into the project budget for future projects.

X. REPORTS OF BOARD OF DIRECTORS:

A. Jonathan Cole reported:

1. JCole will be attending the CSSA Board of Trustees meeting, as a representative of the Honorary Degrees Group.

B. Joshua Garman reported:

1. It has been suggested that signs are put up around the gender neutral bathrooms and foot washing stations with explanations of these features. There should also be plaques listing the estimated openings of each of the different spaces, to better inform students.

2. Josh will be meeting with Jen to make training binders for the students who will be representatives on Associated Students government for the next academic year. The Board of Directors members are invited to be a part of the process.

C. Kevin Hancock reported:

1. College of Arts and Letters Council had their first meeting in the Legacy Suite.

2. Go Aztecs!

D. Chad Karczewski reported:

1. Honors Council will be attending college council meetings to improve their visibility and connection with the councils and who they represent.

E. Washington Navarrete reported:

1. Events promoting GreenFest have started, during the Aztec Student Union Board’s opening events.

2. The Recruitment and Retention Working Group had their first meeting and has discussed partnering with the Aztec Student Union Board.

XI. ADJOURNMENT

The meeting was adjourned at 5:36pm.

GARMAN/NAVARRETE CARRIED