STANDING COMMITTEE CODES

Procedures

1. The AS Council shall not entertain a resolution which has not first been recommended to it by a lower board or committee. Resolutions shall be addressed to a lower board or committee as they pertain to the duties of each board or committee.
2. Resolutions that come before AS Council shall be accompanied by a summary of findings and written testimony by a member of the lower board or committee that recommended the resolution to AS Council.

1. Sponsor

   The Sponsor of legislation is the A.S. Council member who is introducing the legislation.

2. Legislation

   Any resolution, bylaw amendment, charter or charter amendment, code, Executive Order, or standing rule which shall be voted upon by A.S. Council.

3. Legislative Number

   A coded number assigned each act of legislation when it is introduced to A.S. Council.

1. The special rules of consideration outlined in Section 1.07 shall be utilized by the A.S. Council for all legislative matters that meet any or all of the following criteria:
   1. any legislative matter submitted directly to the Council without having first been presented for recommendation from an appropriate A.S. board or committee.
   2. any legislative matter submitted for consideration of the A.S. Council by the External Affairs Board.
   3. any legislative matter submitted for consideration of the A.S. Council by the University Affairs Board.
   4. any matter submitted for consideration of the A.S. Council that involves an expenditure of funds in excess of $1 million.
2. All legislative matters submitted to the A.S. Council that meet one or more of the criteria outlined above in Section 1.07(a), will be automatically suspended and subject to the following additional special rules of consideration:
   1. the legislative matter before the A.S. Council must be posted in written form in a location accessible to the general public no less than 3 weeks prior to the final action by the A.S. Council, and
   2. prior to final consideration by the A.S. Council , the sponsor of the legislative matter must arrange for a minimum of two public hearings on the proposed legislative matter, public notice of which is to be provided via flyers and/or advertisements in the Daily Aztec, and
   3. all public notices for the legislative matter before the A.S. Council must include notice of and provisions for receiving electronic testimony regarding the proposed legislative matter, and
   4. prior to the final consideration by the A.S. Council, the proposed legislative matter shall be docketed on the agenda for a minimum of two regular meetings of the A.S. Council, for the purpose of receiving public testimony on the proposed legislative matter.
3. Exceptions to or a waiver of these special rules of consideration shall only be made upon the approval of a ¾ (three-fourths) majority of the A.S. Council.

1. For items docketed for consideration by the A.S. Council, the A.S. Council Secretary shall at the beginning of each meeting, distribute, collect and submit to the A.S. President, written communication request forms from any member of the public who wishes to speak on a particular item.
2. For items not currently docketed for consideration by A.S. Council, but for which a member of the public wishes to communicate with the A.S. Council on a certain date, a written communication request shall be made available for submission to the A.S. Council.
3. Requests to speak before the A.S. Council shall be limited to five minutes and be limited to matters, which are proper areas for discussion or action by the A.S. Council.

Purpose

1. The purpose of this Committee shall be to assist the A.S. Parliamentarian and the A.S. Council in the maintenance, the updating, and the interpretation, of the internal structural policies of the Associated Students.
2. The purpose of this Committee shall also be to review any grievances or complaints brought against any member of any A.S. Council member or board member with exception of A.S. Employees, regarding ethics, misconduct, or these Bylaws.

Membership (Revised 11/18/98)

1. The Committee shall consist of nine (9) voting members to include the President Pro Tempore, A.S. Executive Vice President, three (3) members of the A.S. Council, and four (4) student-at-large members to be appointed at the beginning of the Fall semester. (Revised 11/18/98)
2. The interview committee to fill the four (4) student-at-large seats shall be comprised of the President Pro Tempore and the Executive Vice President or his/her designee. (Revised 11/18/98)
3. There shall be additional ex-officio, non -voting members of the committee to include the following:
   1. A.S. Parliamentarian
   2. A.S. President or designee
   3. University V.P. of Student Affairs or designee
   4. A.S. Executive Director or designee

Meetings (Revised 4/17/02, 12/03/03)

1. The President Pro Tempore shall serve as the Chair of the Rules Committee.
2. The Vice Chair shall be elected by the Rules Committee at the beginning of the fall semester and shall act as the interim Chair in the absence of the President Pro Tempore.
3. TThis Committee shall meet when necessary, but shall meet at least weekly unless otherwise announced during the semester.
4. Any appointed member of the Committee who misses two (2) of any ten (10) consecutive meetings, without being excused shall be dropped from the Committee. Absences may be excused only by the President Pro Tempore.

Responsibilities

1. Rules Committee shall assist the A.S. Parliamentarian with respect to the efficient functioning of the A.S. Council meetings and the bureaucratic structure of the Associated Students.
2. Rules Committee shall make sure that the flow of information regarding Parliamentary Procedure, Bylaws, Board Charters, Codes and other internal structural policies of the Associated Students to the A.S. Council is adequate and shall include up-to-date filing of information and periodic reports to the A.S. Council.
3. Rules Committee shall review all Bylaws, Board Charters, Codes, and other internal-structural policies of the Associated Students and make recommendations to the A.S. Council regarding revision, amendments, or adherence (or lack of it). Any revisions, amendments, or grievances regarding the Bylaws, Board Charters, Codes, or other internal-structural policies of the Associated Students must first be submitted to the Rules Committee by the deadline stipulated by the Rules Committee at the end of the previous semester before it can be considered by the A.S. Council. (Revised 11/19/97)
4. Rules Committee shall receive any and all grievances or complaints brought against any A.S. Council member or Board member with the exception of A.S. Employees, except those grievances dealing with the Elections Code. If Rules Committee determines that the grievance or complaint could be better served by another committee it shall refer the matter to that committee for a recommendation.
5. Rules Committee shall respond to any grievances or complaints brought against any A.S. Council member or Board member with the exception of A.S. Employees, by reviewing the case and making a recommendation to the Executive Committee for approval. (Revised 5/17/95)
6. The Rules Committee shall create and maintain a “Director Agreement Concerning Confidentiality, Access to Proprietary Information, Liability of Directors, Eligibility to Serve and Required Duties & Responsibilities and Conflict of Interest,” which must be signed by each newly elected or appointed voting member of A.S. Council prior to the member participating in any A.S. Council affairs. (Revised 4/26/00)
7. The Rules Committee shall ensure that each newly elected or appointed voting member of A.S. Council has signed the Director’s Agreement referred to in subsection (f), above. (Revised 4/26/00)
8. The Rules Committee shall have the responsibility to receive and hear any complaint that a Council Member has violated or breached any provision of the Director’s Agreement referred to in subsection (f), above, as well as any complaint of violations by any voting member of the Bylaws, the Standing Committee Codes or the Code of Ethics as provided for in Section 3 of Article VI of the Standing Committee Code. (4/26/00)