Board Charters

I.

PURPOSE

The purpose of this Board shall be to coordinate the research and development of university policy affecting SDSU students on the campus and local community levels. In cooperation with the External Affairs Board, this Board shall assist the A.S. Council in formulating policies and positions, which can be advocated on behalf of SDSU students.

II.

JURISDICTION

The Board shall have the authority to research various academic and other university related issues, which affect SDSU students in the pursuit of their education. The Board shall also have the power to develop policy positions to be considered by the AS Council, and ultimately to be directed to the University Senate or University President, including formal preparation and review of resolutions and recommendations relevant to the issues, as appropriate. The Board shall consider itself advisory to A.S. Council while contributing to the preservation of academic freedom and defense of student rights.

III.

DURATION

This Charter shall become effective immediately upon being signed by the A.S. President, subject to the approval of the A.S. Council, and the University President.

IV.

MEMBERSHIP

1. Voting

   The Board shall consist of the following voting members:

   1. The A.S. Vice President of University Affairs, who shall serve as the Chair of the Board.
   2. Two A.S. Council members to be appointed each semester by the A.S. Council, to serve for a period of one semester. They shall have the responsibility of reporting the Board's actions to the A.S. Council and interpreting the A.S. Council's wishes to the Board.
   3. Student-at-large members appointed to fill the seats on the Senate and each of the committees of the Senate, as well as a sufficient number of students at-large needed to conduct the work of the Board, to serve for a period of one semester. (Revised 12/03/03)
   4. The A.S. President or designee.
   5. The A.S. Executive Vice President or designee.
   6. The A.S. Vice President of External Affairs or designee.
   7. AS Vice President of External Affairs or designee.
   8. AS Vice President of Finance or designee.

2. Ex-Officio, Non-voting

   The Board shall have the following ex-officio non-voting members:

   1. The Provost and Vice President for Academic Affairs or designee.
   2. TheChair of the University Senate or designee.
   3. The Vice President of Student Affairs or designee.
   4. The A.S. Executive Director or designee

   The A.S. Vice President of University Affairs shall serve as Board Chairperson.  In the event of the absence of the Vice President of University Affairs, the Board shall elect a Vice Chairperson to conduct the affairs of the Board.

   The Vice President of University Affairs shall represent the University Affairs Board at such times as when the Board is not meeting or does not have a committee set up to represent them.  This shall include the interpretation of policy and procedure, with A.S. Presidential review, until such time as the Board can meet to take appropriate action.

V.

ABSENCES

Any appointed member of the Board who misses two of any ten consecutive meetings without being excused shall be dropped from the Board.

Any appointed member of the Board who is late five minutes or more after the meeting has been called to order will be considered tardy. Two tardies constitute an unexcused absence.

Absences and tardies may be excused by the Board’s Chairperson or by a two-thirds (2/3) vote of approval of the Board.

Tardies and absences will only be excused in emergency situations.

III.

BOARD OFFICERS AND COMMITTEES (Revised 11/20/02)

1. Board-Chairperson.  The A.S. Vice President of University Affairs shall serve as Board Chairperson.  The Vice President of University Affairs shall represent the University Affairs Board at such times as when the Board is not meeting or does not have a committee set up to represent them.  This shall include the interpretation of policy and procedure, with A.S. Presidential review, until such times as the Board can meet to take appropriate action.

2. Vice-Chairperson.  The Board shall elect a Vice-Chairperson who shall serve as Chairperson in the absence of the A.S. Vice-President of University Affairs. The Vice-Chairperson shall oversee and assist the other Vice-Chairpersons and coordinate projects on behalf of the Vice-President of University Affairs, the other Vice-Chairpersons as well as the University Affairs Board. The Vice Chairperson must also be responsible for recruitment of qualified students for appointment to University Senate Committees and for developing the process for which Senate Committee members report back to the University Affairs Board, along with the orientation of students appointed to Senate Committees in cooperation with the respective committee chairperson. (Revised 4/12/06)

3. Vice-Chairperson for Community Affairs.  The Vice Chairperson for Community Affairs shall be the Chairperson of the Community Affairs Sub-committee comprised of members of the Board and be responsible for the development of community service opportunities, for board members and students at-large. The Vice-Chairperson for Community Affairs shall also represent the Associated Students on the College Area Community Council (CACC) and act on behalf of the association in any decision that is made.. (Revised 12/03/03, 4/12/06)

4. Vice Chairperson for Academic Policy and Planning.  The Vice Chairperson for Academic Policy and Planning shall be the Chairperson of the Academic Policy and Planning Sub-committee comprised of members of the Board and is responsible for developing proposed academic policy agendas and strategic plans for issues coming before the University Affairs Board, in collaboration with the Vice-President of University Affairs. (Revised 12/03/03, 4/12/06)

5. Vice Chairperson for Student Service and Outreach.  Vice Chairperson for Student Service and Outreach shall be the Chairperson of the Student Services and Outreach Sub-committee comprised of members of the Board. This chair will be responsible for developing proposed student service, policy agendas and strategic plans for the outreach of students both on campus and in the community, in collaboration with the Vice-President of University Affairs. The Vice Chairperson for Student Service and Outreach shall serve as the University Affairs Board liaison between Student Affairs and the University Affairs Board while serving greater community.  The Vice Chairperson for Student Service and Outreach- shall organize outreach and board recruitment programs and the overall general welfare of the Board and its members.  The Student Outreach Vice-Chairperson shall coordinate tabling, student surveys, and promotional efforts of the Board. (Added 12/03/03, Revised 4/12/06)

VII.

MEETINGS

A quorum shall consist of more than half of the filled appointed voting seats.

The Board shall hold regular meetings with a one hour time span and shall announce the times and places of those meetings at the beginning of each semester.

Special meetings may be called, as they are appropriate to the needs of the Association.

VIII.

PROCEDURES

The Secretary of the Board shall submit a copy of all Board minutes to the Executive Director’s Office for safekeeping as stipulated in Section 59 of the A.S. Bylaws.

In the spring of each academic year, requests for A.S. funds shall be submitted by the Board to support its work, in accordance with procedures established by the Finance Board.

University Senate/University Committee Reporting Procedures. Any person appointed to serve on a
University Senate Committee or University Committee shall submit a report of that committee, written or otherwise, to the University Affairs Board. (Added 11/20/02)

IX.

CHARTER AMENDMENTS AND REVISIONS

This Charter may be amended or revised by a two-thirds (2/3) vote of the A.S. Council as specified in Sections 62 and 63 of the A.S. Bylaws.  All proposed amendments or revisions shall be reviewed by the Board prior to consideration by the A.S. Council.