Board Charters

I.

PURPOSE

The purpose of this Board shall be to establish policy and to operate the recreational activities and programs of the Associated Students, hereinafter noted as the "A.S.".

The Board shall coordinate recreational activities to include but not be limited to: Campus Recreation programs in intramural sports; recreation classes; sport clubs; informal recreation; group exercise, aquatics, personal training, equipment rental service; special events, ropes course, Aztec Adventures outings, tournaments, youth programs, bowling, billiards, table and video games and exercise and nutritional sciences department classes in bowling.

Also included are Mission Bay Aquatic Center programs in Exercise and Nutritional Sciences (ENS) classes and non-credit recreational activities in water skiing, scuba diving, sailing, wind surfing, surfing, rowing, kayaking and keel boat sailing; equipment rental; and aquatic-related youth camps.

Additionally, the Board shall operate recreational programs in the Racquetball Courts, Aztec Center Bowling and Games, the Aztec Recreation Center, Mission Bay Aquatic Center and other spaces made available by the University for recreational activities.

II.

MEMBERSHIP

1. Voting

   The Board shall consist of the following voting members:

   1. One A.S. Council member to be appointed by the A.S. Council to serve for a period of one year.
   2. Eight (8) student-at-large members to be appointed by the third week of the fall semester by procedures established by the Standing Committee Code to serve for a period of one year.

2. Ex-Officio, Voting

   The Board shall have the following ex-officio, voting members as stipulated in A.S. Bylaws, Sections 19-24.

   1. Associated Students President or designee.
   2. Associated Students Executive Vice President or designee.
   3. Associated Students Vice President of External Affairs or designee.
   4. Associated Students Vice President of Finance or designee.
   5. Associated Students Vice President of University Affairs or designee. (Revised 4/17/02)

3. Ex-Officio, Non-Voting

   The Board shall have the following ex-officio, non-voting members:

   1. The Vice President of Business and Financial Affairs or designee.
   2. The Vice President of Student Affairs or designee (Added 11/17/04)
   3. The Executive Director or designee.

   All ex-officio positions shall submit an ordered list of designees to the Board by October 1. Unless a list is submitted by that date, no designee shall be seated.

4. Non-Voting

   The Board shall have the following alternate, non-voting members:

   A first and second student-at-large member to be appointed by procedures established by the Standing Committee Code to serve for a period of one semester. Such alternates will attain voting status, in the order of their appointment, in case of an absence of any student-at-large voting member.

   The Board may appoint other non-voting members, as it deems necessary, subject to the approval of the A.S. Council.

III.

MEETINGS

1. Chair

   The Chairperson and Vice Chairperson of the Board shall be student voting members who shall be elected by the Board subsequent to the Spring general elections or as a vacancy occurs. They will serve a term of one year and may be re-elected for a second term.

   The Chairperson shall notify the A.S. Executive Vice President of any vacancies.

2. Quorum

   A quorum shall consist of more than half of the filled, appointed voting seats. The Board shall hold regular meetings and shall announce the times and places of those meetings at the beginning of each semester. (Revised 4/17/02)

3. Absences

   Any appointed member of the Board who misses two of any ten consecutive meetings without being excused shall be dropped from the Board.

   The Board's Chairperson, subject to the review of the Board, may excuse absences.

4. Minutes

   The Board shall submit a copy of all Board minutes to the Executive Director’s Office as stipulated in Section 59 of the A.S. Bylaws.

   The Board shall distribute a copy of all Board minutes to all members of the Board and to the Associated Students offices.

5. Frequency

   The Board shall hold regular meetings and shall announce the times and places of those meetings at the beginning of each semester.

6. Committees

   The Board shall have the following standing committees: Intramural Sports Council and Sport Club Council.

IV.

JURISDICTION

The Board shall have the authority to:

1. Organize, implement and supervise all of its activities with the approval of the Activities Policy Board, and the A.S. Council.

2. Propose, plan, evaluate and coordinate those activities and facilities within the scope of its authority.

3. Review and approve annual budgets and schedule of fees for operation of Campus Recreation and Mission Bay Aquatic Center activities subject to the approval of the Finance Board and the A.S. Council.

4. Establish and enforce policies for the operation of recreational activities and programs within the scope of its authority, including:

5. The Board shall hold regular meetings and shall announce the times and places of those meetings at the beginning of each semester.

   1. Scope of operations.
   2. Allocation of space in accordance with approved priorities.
   3. Tournaments and special events.
   4. Parameters for related commercial activities.
   5. Standards of conduct for participants in recreational activities.
   6. Publicity and promotion of activities.
   7. Donations and gifts.
   8. Determining reservation priorities
   9. Appointing one student member to serve as the Recreation Board representative to the Mission Bay Aquatic Center Executive Committee to be elected from the Board membership and to serve for a period of two years.

6. Recommend plans for the development, repair, replacement and capital improvement of recreation facilities to the Facilities Board.

7. Participate in the selection of key MBAC and Campus Recreation staff, in cooperation with the A.S. President or designee.

8. Review and evaluate the Recreation Board programs and provide feedback on the performance of key MBAC and Campus Recreation staff.

V.

PROCEDURES

The Board shall delegate the responsibility for the daily operations of programs and facilities to the staff of the Associated Students.

The Board shall give due consideration and attention to the recommendations of the staff on all matters related to its activities and to the periodic program status reports presented to the Board.

The Board shall supervise all budget accounts under its jurisdiction and shall authorize transfer of funds from one sub-account to another within the total of the original budget for Campus Recreation, if that transfer is in keeping with the intent and scope of the original budget. Any transfer of budget revenues or expenditures shall be made in accordance with Section 64 (b) of the A.S. Bylaws. The Board shall delegate to the Mission

Bay Aquatic Center Executive Committee the authority to transfer funds from one sub-account to another within the total of the original budget for Mission Bay Aquatic Center.

VI.

CHARTER AMENDMENTS AND REVISIONS

This Charter may be amended or revised by a two-thirds (2/3) vote of the A.S. Council as specified in Sections 62 and 63 of the A.S. Bylaws. All proposed amendments or revisions shall be reviewed by the Board prior to consideration by the A.S. Council.

This Charter shall become effective immediately upon being signed by the A.S. President, subject to the approval of the A.S. Council and the University President.