Board Charters

I.

PURPOSE

II.

MEMBERSHIP

1. The A.S. Vice President of Finance or designee.
2. Two A.S. Council members to be appointed each fall by the A.S. Council, to serve for a period of one year. They shall have the responsibility of reporting the Board's actions to the A.S. Council and interpreting the A.S. Council's wishes to the Board.
3. Seven student-at-large members to be appointed by the fifth week of the Fall semester by the procedures established by the Standing Committee Code to serve for a period of one year.
4. Because of the nature of Finance Board, all applicants will be subject to a screening process established by the Vice President of Finance
5. As referenced in the A.S. Bylaws, Section 40, no voting or alternate member of the Finance Board shall be an employee of the Associated Students with the sole exception of the President, Executive Vice President, Vice President of External Affairs, Vice President of Finance, and Vice President of University Affairs. (Added 4/12/06)

The Board shall have the following ex-officio, voting members as stipulated in the A.S. Bylaws, Sections 19-24:

1. The A.S. President or designee.
2. The A.S. Executive Vice President.
3. The A.S. Vice President of External Affairs or designee.
4. The A.S. Vice President of University Affairs or designee. (Revised 4/17/02)

The Board shall have the following ex-officio, non-voting members:

1. The Vice President of Business & Financial Affairs or designee.
2. The Vice President of Student Affairs or designee. (Added 4/12/06)
3. The A.S. Executive Director or designee.
4. The Finance Board Secretary, who shall be recommended by the A.S. Vice President of Finance and approved by the Board.

The Board shall have the following alternate, non-voting members:

A first and second student-at-large member to be appointed by procedures established by the Standing Committee Code. Such alternates shall attain voting status, in the order of their appointment in case of an absence of any student-at-large voting member.

III.

MEETINGS

1. Chair

   The A.S. Vice President of Finance shall serve as Board Chairperson. In the event of the absence of the Vice President of Finance, the Finance Board Vice-Chair shall serve as Board Chairperson. In the event of the absence of the Finance Board Vice-Chair, the A.S. President or designee shall serve as Board Chairperson. The Vice President of Finance shall represent the Finance Board at such times as when the Finance Board is not meeting or does not have a committee set up to represent them. This shall include the interpretation of policy and procedure and the freezing of budgets and monies of the Associated Students, with A.S. Presidential review, until such time as the Finance Board can meet to take appropriate action.

2. Vice Chair

   The Board shall elect a Vice-Chair at the beginning of each semester. The Vice-Chair shall act as chair in the absence of the Chair. The Vice-Chair shall perform various duties as assigned by the Chair.

3. Quorum

   A quorum shall consist of more than half of the filled appointed voting seats. (Revised 4/17/02)

4. Absence

   Any appointed member of the Board who misses two of any ten consecutive meetings without being excused shall be dropped from the Board. Any appointed member of the Board who is late five minutes or more after the meeting has been called to order will be considered tardy. Two tardies constitute an unexcused absence.

   Absences and tardies may be excused by the Board's Chairperson or by a two-thirds (2/3) vote of approval of the Board.

   Tardies and absences will only be excused in emergency situations.

5. Minutes

   The Secretary of the Board shall submit a copy of all Board minutes to the Executive Director's Office for safekeeping as stipulated in Section 59 of the A.S. Bylaws.

6. Frequency

   At the second-to-last meeting of each semester, the Finance Board shall elect voting members to include the Vice President of Finance to act on behalf of the Board to contact all members by mail or telephone during these periods to conduct business unless time does not permit.

   The Board shall hold regular meetings and shall announce the times and places of those meetings at the beginning of each semester.

   Special meetings may be called, as they are appropriate to the needs of the Association.

7. Duration

   This Charter shall become effective immediately upon being signed by the A.S. President, subject to the approval of the A.S. Council, and the University President. (Revised 4/12/6)

IV.

JURISDICTION

V.

PROCEDURES

In each academic year, the Board will review and revise, if necessary, all forms pertaining to the transfer, spending, etc. of Associated Students monies under the jurisdiction of Finance Board and A.S. Council. (Adopted 5/17/95)

In the spring of each academic year, requests for A.S. funds shall be submitted by each budget adviser through the appropriate channels no later than the date fixed by the Board and announced four weeks prior to this deadline. The Board shall recommend to the A.S. Council a budget of all anticipated receipts from student activity fees, other revenues, and expenditures for the next fiscal year.

Any change in anticipated revenues or expenditures in budgets previously approved by the A.S. Council requires rebudgeting with the exceptions noted in Section 64 (b), of the A.S. Bylaws.

The Board shall supervise and ensure that all financial policies and procedures established by this Board and the A.S. Council are followed. To assure this, the Board shall be authorized to conduct audits of all records of any A.S. funded activity.

The Board shall review all financial policies to assure the continued success of the Association. The A.S. Executive Director shall submit financial reports upon request of the A.S. Executive Officers.

All approval of funds requests must come to Finance Board with a copy of the minutes in which the item has been approved by the appropriate council. All approval of funds requests less than $200 may be handled by the A.S. Vice President of Finance directly. (Adopted 5/17/95, Revised 4/12/06)

The Board shall set deadlines for College Council Pool/Rollover requests at the last meeting of the spring semester for the following academic year.

X.

CHARTER AMENDMENTS AND REVISIONS