Board Charters

I.

PURPOSE

II.

MEMBERSHIP

1. Two A.S. Council members to be appointed by the A.S. Council (prior to the General Elections) to serve for a period of one year.
2. Four student-at-large members to be appointed by the fifth week of the Fall semester by procedures established by the Standing Committee Code to serve for a period of one year.
3. Four student-at-large members to be appointed by the fifth week of the Spring semester by procedures established by the Standing Committee Code to serve for a period of one year.
4. One faculty member to be appointed by the Senate in the spring semester to serve for a period of one year.
5. One University staff member to be appointed by Staff Affairs Committee of the Senate in the fall semester, to serve for a period of one year.

The Board shall have the following ex-officio, voting members as stipulated in the A.S. Bylaws, Sections 19-24:

1. The A.S. President or designee.
2. The A.S. Executive Vice President.
3. The A.S. Vice President of External Affairs or designee.
4. The A.S. Vice President of Finance or designee.
5. The A.S. Vice President of University Affairs or designee. (Revised 4/17/02)

The Board shall have the following ex-officio, non-voting members:

1. A.S. Aztec Center Director or designee. (Revised 4/16/03)
2. A.S. Executive Director or designee.
3. Vice President of Student Affairs or designee.
4. Vice President of Business & Financial Affairs or designee.

All ex-officio positions shall submit an ordered list of designees to the Board. Unless a list is submitted no designee shall be seated.

The Board shall have the following alternate, non-voting members:

A first and second student-at-large member to be appointed by procedures established by the Standing Committee Code. Such alternates shall attain voting status, in the order of their appointment in case of an absence of any student-at-large voting member.

No voting member shall be an employee of the Associated Students.

III.

MEETINGS

1. Chair

   The A.S. Executive Vice President shall serve as Board chairperson.

2. Vice Chair

   The Vice Chairs shall be elected by the Board at the beginning of the fall semester. In the event of the absence of the A.S. Executive Vice President, the Facilities Board Vice Chair shall serve as Board Chair. In the event of the absence of the Vice Chairperson, the A.S. Council member designated by A.S. Council shall serve as Board Chairperson. (Added 4/16/03)

3. Quorum

   A quorum shall consist of more than half of the filled, appointed voting seats. (Revised 4/17/02)

4. Absence

   Any appointed member of the Board who misses two of any ten consecutive meetings, without being excused, shall be dropped from the Board. This vacancy shall be filled by procedures established by the A.S. Council. Absences may be excused by the Board Chair, subject to the review of the A.S. Council.

5. Minutes

   The Secretary of the Board shall submit a copy of all Board minutes to the Executive Director's Office for safekeeping as stipulated in Section 59 of the A.S. Bylaws.

6. Frequency

   The Board shall hold regular meetings and shall announce the times and places of those meetings at the beginning of each year.All meetings shall be conducted according to procedures established by the A.S. Council.

7. Duration

   This Charter shall become effective immediately upon being signed by the A.S. President, subject to the approval of the A.S. Council and the University President.

IV.

JURISDICTION

1. Plan for the development, expansion, repair, replacement and capital improvement of Associated Students' facilities. Determine use of Major Repair and Renovation funds in excess of $50,000. Determine use of Future Facilities and General Reserve funds.
2. Set policy for the operations of Associated Students' facilities to include but not to be limited to:
   1. Scope of operations or changes in facility function.
   2. General allocation of space for all facilities. Specific allocation of space in Aztec Center, the Cox Arena, the Open Air Theatre, and Scripps Cottage.
   3. Leases and sub-leases
   4. Activities for commercial enterprises.
   5. Scheduling of all major facility repair, maintenance and replacement
   6. Future facility design, planning and construction implementation. The use of Future Facilities funds and General Reserve funds.
   7. Physical resource use and consumption.
   8. Student members of this board will work with and provide input to the Executive Director on the performance of the Associate Director for Facilities & Operations. (Revised 11/19/97)
   9. Review all facilities to insure that they operate in an environmentally safe and sound manner.
3. Recommend an annual budget and schedule of fees to the Finance Board for the operations and maintenance of Associated Students' facilities.
4. Make recommendations for staffing for related employees to the Finance Board which shall be within the framework of laws governing auxiliary corporations established by the State of California.
5. Resolve facility use conflicts between more than one entity. Any and all issues involving programs under the jurisdiction of another A.S. Board(s) must carry with it the recommendation from that or those Boards.

V.

PROCEDURES

1. The Board shall delegate the responsibility for the daily operation of the facilities to the Executive Director.
2. The Board shall give due consideration and attention to the recommendations of the Associate Director of Facilities & Operations on all matters related to the policies and operations of Aztec Center, the Cox Arena at Aztec Bowl and other A.S. facilities. (Revised 11/19/97)
3. The Associated Students Personnel Policies and Procedures Manual shall serve as the basis for personnel policy in Associated Students operations with the exception of approved amendments to this Charter by the Board.
4. Committees (Revised 11/19/97) (Revised 4/16/03)
   1. The Board may establish committees necessary for the operation of A.S. Facilities and may define their powers and responsibilities.
   2. A Standing "Future Facilities" master planning Committee may contain the following members: 2 representatives from the Recreation Board, 3 from the Facilities Board, 1 from the Campus Children's Centers Board, 1 from the Cultural Arts & Special Events Board and one University representative from each of: Facilities Planning & Management, Business & Financial Affairs and Student Affairs.
   3. A Standing "Commercial Leases" Committee may contain the following members: 3 representatives from the Facilities Board and one University representative from Business & Financial Affairs
   4. A Standing "Assembly and Performance Facilities" Committee may contain the following members: 1 representative from the Cultural Arts & Special Events Board, 1 representative from the Recreation Board, 3 representatives from the Facilities Board and one University representative from each of: Athletics Department, Exercise & Nutritional Sciences Department and Student Affairs.

   5. A Standing "General and Office Space" Committee may contain the following members: 4 representatives from the Facilities Board and one University representative from each of: Business & Financial Affairs and Student Affairs.

      The committee shall utilize the following guidelines in allocating office space for student organizations:

      1. The time line for applications filing period, review period and appeals shall be publicized in appropriate campus media.
      2. The eligibility of student organizations applying for office space shall be verified by the committee as specified by the Activities Policy Board.
      3. The committee shall consider the office space allocation package and other relevant materials in assigning office space to eligible student organizations.
      4. The committee shall monitor the usage of allocated student organization office space to ensure the highest level of usage of available space.
      5. The committee shall have the authority to recommend denial and/or revocation of office space allocated to student organizations when it is determined that they are in violation of the office space contract.
      6. The filing period for student organization office space applications shall be for a minimum of ten school days and shall be announced at least one (1) time prior to and three (3) times during the filing period in campus media.
      7. Applications received after the deadline for filing shall be placed on a waiting list and considered for placement in available space in the order that they are received.
      8. The committee shall survey student organization office spaces each Spring to determine the number of organizations that can be accommodated in each space and ensure that the overall condition of the space is appropriate for the uses contemplated.
      9. The committee may grant qualified student organizations the exclusive use of office space when the organization can demonstrate that the space is used as a cultural or programmatic resource center and used for planning major organization-sponsored programs and events throughout the year that benefit prospective as well as currently-enrolled SDSU students. (Revised 11/19/97)
   6. The Board may establish an Executive Committee to be comprised of three members selected by the Board, one to be the chairperson of the Board for the purpose of facilitating the operations of the Board.
5. The Board shall make provisions for adequate accounting and audit procedures to ensure that Aztec Center, the Cox Arena at Aztec Bowl and other A.S. facilities are operated on a sound financial basis. (Revised 11/19/97)
6. The Board shall be responsible for the supervision of all budget accounts under its jurisdiction and may authorize transfer of funds from one line item to another within the total of the original budget account, if that transfer is in keeping with the intent and scope of the original budget. Any transfer of budget revenues or expenditures shall be made in accordance with Section 65 (b) of the A.S. Bylaws.

X.

CHARTER AMENDMENTS AND REVISIONS