Board Charters

I.

PURPOSE

II.

JURISDICTION

III.

DURATION

IV.

MEMBERSHIP

1. The A.S. Vice President of External Affairs, who shall serve as the Chair of the Board.
2. Two A.S. Council members to be appointed each semester by the A.S. Council, to serve for a period of one semester. They shall have the responsibility of reporting the Board's actions to the A.S. Council and interpreting the A.S. Council's wishes to the Board.
3. The A.S. President or designee.
4. The A.S. Executive Vice President or designee
5. The A.S. Vice President of Finance or designee.
6. The A.S. Vice President of University Affairs or designee. (Revised 4/17/02)

The Board shall have the following ex-officio non-voting members:

1. The Vice President for University Relations & Development or designee. (Revised 4/17/02)
2. The Chair of the University Senate or designee. (Revised 4/17/02)
3. The A.S. Executive Director or designee.
4. The President of the Residence Hall Association or designee
5. The Director of Housing or designee

V.

ABSENCES

1. Any appointed member of the Board who misses two of any ten consecutive meetings without being excused shall be dropped from the Board.
2. Any appointed member of the Board who is late five minutes or more after the meeting has been called to order will be considered tardy. Two tardies constitute an unexcused absence.
3. Absences and tardies may be excused by the Board's Chair or by a two-thirds (2/3) vote of approval of the Board.
4. Tardies and absences will only be excused in emergency situations.

VI.

OFFICERS

1. Board Chair.
   1. The A.S. Vice President of External Affairs shall serve as Board Chair.
   2. The Vice President of External Affairs shall represent the External Affairs Board at such times as when the Board is not meeting or does not have a committee set up to represent them. This shall include the interpretation of policy and procedure, with A.S. Presidential review, until such times as the Board can meet to take appropriate action.
   3. This person shall also act as the liaison between other student governments and related entities.
2. Vice Chairperson
   1. In the event of the absence of the Vice President of External Affairs, the Vice Chair shall conduct the affairs of the Board.
   2. The Vice Chair shall serve as the chair of the Lobby Corps Committee comprised of members of the board.
   3. The Vice Chair shall oversee the work of the Legislative Affairs Researcher. The Legislative Affairs Researcher shall be responsible for monitoring legislation affecting higher education and social issues.
3. Housing & Community Redevelopment Vice-Chair.

   The Housing & Community Redeve5lopment Vice Chair shall serve as the chair of the Housing & Community Redevelopment Task Force

4. Public Relations Vice Chair.
   1. The Public Relations Vice Chair shall co-Chair the Public Relations sub-committee for the External Affairs Board.
   2. The Public Relations Vice Chair shall be charged with the marketing component of the External Affairs Board.
   3. The Public Relations Vice-Chair shall organize outreach and board recruitment programs for the Board and its members.
5. Internal Vice Chair.
   1. The Internal Vice Chair shall co-Chair the Public Relations sub-committee of the External Affairs Board.
   2. The Internal Vice-Chair shall maintain internal communications among board members and track member absences.
   3. The Internal Vice Chair shall be responsible for taking minutes during any meeting of the Board.
   4. The Internal Vice Chair shall be the editor of the External Affairs Board Newsletter.

VII.

COMMITTEES

1. Lobby Corps
   1. The Lobby Corps shall ensure that students are trained and well-prepared to speak to Legislators on behalf of San Diego State University, and ensure that legislative visit protocol is practiced on a regular basis. (Revised 4/12/06)
   2. The Lobby Corps shall bring forth resolutions and recommendations on legislation to the External Affairs Board for review and action.
   3. The Lobby Corps shall assist the Board Chair with implementation of voter registration drives and related events.
2. Public Relations Sub-Committee
   1. The Public Relations Sub-Committee shall plan one philanthropic event a year.
   2. The Public Relations Sub-Committee shall devise methods to keep the students at SDSU up to date on all matters of the External Affairs Board.
   3. The Public Relations Sub-Committee shall assist the Board Chair with implementation of voter registration drives and related events.
3. Housing & Community Redevelopment Task Force
   1. The Housing and Community Redevelopment Task Force shall advocate on behalf of SDSU students regarding policies, programs, and provisions for student housing owned and operated by SDSU or one of its related auxiliary organizations.
   2. The Housing and Community Redevelopment Task Force shall provide a forum for off-campus student housing issues and programs including but not limited to affordable housing, tenant rights and responsibilities, rental information and resources, etc.
   3. The Housing and Community Redevelopment Task Force shall provide a forum for student concerns and participation regarding local community redevelopment and urban revitalization projects that affect students.
   4. The Housing and Community Redevelopment Task Force shall propose information, programs, resolutions, initiatives or resources for review by the A.S. Council on matters concerning on or off-campus student housing as well as local community redevelopment projects affecting SDSU students. (Added 11/15/06)

VIII.

MEETINGS

1. A quorum shall consist of more than half of the filled appointed voting seats. (Revised 4/17/02)
2. The Board shall hold regular meetings with a two hour time span and shall announce the times and places of those meetings at the beginning of each semester.
3. Special meetings may be called, as they are appropriate to the needs of the Association.

IX.

PROCEDURES

1. The Vice Chair of Internal Affairs shall submit a copy of all Board minutes to the Executive Director's Office for safekeeping as stipulated in Section 59 of the A.S. Bylaws.
2. In the spring of each academic year, requests for A.S. funds shall be submitted by the Board to support its work, in accordance with procedures established by the Finance Board.

X.

CHARTER AMENDMENTS AND REVISIONS