Board Charters

I.

PURPOSE

II.

MEMBERSHIP

1. Voting

   The Board shall consist of the following voting members:
   1. Fifteen parents, at least eight of whom must be SDSU students whose children are enrolled in the Center. Each classroom will have 1 voting representative on the board for a total of 10 representatives.. In addition, the Board Chair, the Academic Year Vice-Chair, the Year Round Vice-Chair the Past Board Chair and the Secretary will be voiting members of the Board from any of the 10 classrooms Members will be elected by a majority of the parents whose children are currently enrolled in the Center. Those elected are subject to the approval of the A.S. Council. (Revised 11/19/97)
   2. One A.S. Council member to be appointed by the A.S. Council.
   3. Two student-at-large members to be appointed by the seventh week of the fall semester by procedures established by the Standing Committee Code. They shall serve two consecutive semesters.
   4. One faculty member to be appointed by the University President, preferably from a related field such as Child Development or Psychology, to serve for a period of one year.

2. Ex-Officio, Voting

   The Board shall have the following ex-officio voting members as stipulated in the A.S. Bylaws, Sections 19-24:
   1. The A.S. President or designee.
   2. The A.S. Executive Vice President or designee.
   3. The A.S. Vice President of Finance or designee.
   4. The A.S. Vice President of External Affairs or designee.
   5. The A.S. Vice President of University Affairs or Designee.

3. Ex-Officio, Non-Voting

   The Board shall have the following ex-officio non-voting members:
   1. All paid staff of the Center.
   2. The Vice President of Student Affairs or designee.
   3. Any vacancy of an unexpired term of an elected Children's Center parent Board member shall be filled through an appointment of the Board with the nomination by the affected committee with approval of the A.S. Council. The appointee shall serve until the next general election. (Revised 3/01/04)
   4. Any representative to the Board may be recalled by a two-thirds (2/3) vote of the Board subject to confirmation by the A.S. Council.

4. Non-Voting

   The Children's Center Manager

III.

MEETINGS

1. Chair Officers

   1. The Board Chair and Academic Year Vice Chair shall be elected from the Children's Center board at an announced meeting which shall be held no later than April 1. The Academic Year Chair shall become the Chair-elect and will then attend all regularly scheduled meetings until the end of the semester. The Chair-elect will assume the duties of the Chair in the fall semester for a term of one year. The Chair must be a SDSU student parent whose child is currently enrolled in the Center. The Academic Year Vice Chair must also be an SDSU student whose child is currently enrolled in the Center.
   2. The Year Round Vice Chair will be elected from the Children's Center Board at an announced meeting no later than April 1. The Year Round Vice Chair will attend all regularly scheduled meetings. The Year Round Vice Chair will assume duties of the Chair at any meeting in the absence of the Academic Year Vice Chair.
   3. The Secretary shall be elected at an announced meeting no later than April 1. The Secretary-elect will assume the duties of the Secretary in the fall for a term of one year. The Secretary may be an Academic Year or Year Round position.

2. Quorum

   A quorum shall consist of fifty percent (50%) plus one of the filled appointed voting seats.

3. Absence

   1. Any appointed member of the Board who misses two of any ten consecutive meetings, without being excused, shall be dropped from the Board. The vacancy shall be filled, according to the type of member, by the most appropriate body.
   2. Absences may be excused by a two-thirds (2/3) vote of the Board or by the approval of the Board Chair or Children's Center Director in advance of any meeting.

4. Minutes

   1. The Board will submit a copy of all Board minutes to the A.S. Executive Director's Office as stipulated in Section 59 of the A.S. Bylaws.
   2. The Board shall distribute a copy of all minutes to the members of the Board and shall post a copy of all minutes in a visible location within the Center.

5. Frequency

   1. The Board shall meet two times a month during the academic year and once a month during the summer.
   2. Special Board meetings shall convene at the request of 10% of the parents (one vote per family) whose children are enrolled in the Center.
   The times and the places of all meetings shall be posted in a visible location within the Center.

6. Duration

   This Charter shall have a term of one year, throughout which the A.S. Council may review it. This Charter shall become effective immediately upon being signed by the A.S. President, subject to the approval of the A.S. Council, and the University President.

IV.

JURISDICTION

1. Policies and operating procedures for the Center.
2. General educational goals of the Center.
3. Guidelines concerning parent involvement.
4. Budget requests for the Center.
5. Review expenditure of all funds under its jurisdiction.
6. Be responsible to the A.S. Council) and the University for research and/or experimental projects carried on at the Center.
7. Review admission policies of children to the Center.

1. Insure communication with parents involved with the Center.
2. Recommend the hiring and the termination of the Director of the Center and other paid full time staff of the Center to the A.S. Council, in accordance with Associated Students and University policies.
3. Arbitrate or mediate and resolve otherwise irreconcilable disputes between families and the Center.

V.

PROCEDURES

The Board shall be responsible for outlining the duties of the Board officers. Setting and maintaining principles of deliberation and decision making.

All parent representative nominees shall be required to submit a short written statement explaining why they are running and their attitudes toward childcare. These statements shall be made available to all voters before the elections are held. Each nominee may post one poster no larger than 8 1/2" X 11" at the Center at a designated location. Additionally, they may distribute in each parent mailbox one flyer no larger than 5 1/2" X 8 1/2". All campaigning will be at the candidate's own expense. All campaign materials can only be posted or distributed during the week of elections. (Revised 11/19/97)

The Board shall hear appeals concerning all disputed decisions made with the Center. These may include but not limited to:

1. Complaints concerning any child who is disruptive to the program.
2. Complaints by parents and staff regarding others whose activities seem detrimental to the program.

The Board shall ensure that a parent survey of the Center is prepared at the end of each academic year of operation to be submitted to the A.S. Council.

The Board shall maintain a professional code of confidentiality and privacy for staff, parents and children, and volunteers.

The Board shall maintain a current information and operations manual for the Center.

VI.

CHARTER AMENDMENTS AND REVISIONS