Board Charters

I.

NAME

II.

PURPOSE

III.

JURISDICTION

1. Approve all items of the CASE calendar of events, designating any event as CASE-sponsored.
2. Set overall policy and direction for CASE programming.
3. Facilitate communication between the Committees of the Board.
4. Submit a budget request to the Finance Board for their approval during the Spring semester for the following year.
5. Award co-sponsorship funds under the direction for the Vice-Chair.
6. Appoint members to each of its eight Committees.
7. Elect annually a Chair who will appoint all Committee Chairs.
8. Provide feedback to the A.S. program Coordinator as necessary.
9. Evaluate each program and determine if it was successful based on the stated purpose of this Charter and additional information as established by the Board.

IV.

DURATION

V.

MEMBERSHIP

1. One A.S. Council member to be appointed by the A.S. President who shall serve for a period of one (1) year. They shall have the responsibility of reporting the Board's actions to the A.S. Council and for interpreting the A.S. Council's direction to the Board.
2. A sufficient number of needed to propose, plan, publicize and coordinate events and activities throughout the years, as determined by the Board.

The Board shall have the following ex-officio voting members to serve a term of one academic year beginning fall semester:

1. The A.S. President or designee.
2. The A.S. Executive Vice President or designee.
3. The A.S. Vice President of External Affairs or designee.
4. The A.S. Vice President of Finance or designee.
5. One representative selected by the Residence Hall Association (RHA).

The Board shall have the following ex-officio non-voting members:

1. The A.S. Executive Director or designee.
2. The A.S. Programs Coordinator.
3. The Vice President of Student Affairs or designee.

VI.

OFFICERS

The Board shall have the following officers:

1. The Chair. The Chair shall be a student-at-large member who shall be elected by the Board subsequent to the end of the Spring semester to serve for a term of one year.
   1. The Chair may only vote to make or break a tie.
   2. In the event of a vacancy in the Chair's position, the Board shall elect anew Chair to serve for the remainder of the unexpired term.
2. The Vice-Chair. The Vice-Chair shall be a student -at-large voting member who shall be elected by the Board subsequent to the end of the Spring semester and shall serve a term of one year.
   1. The Vice-Chair shall assume the duties and rights of the Chair, in the Chair's absence.
   2. The Vice-Chair shall maintain a notebook containing all Post Evaluation Forms submitted by the organizations and/or the Board members.
   3. In the event of a vacancy in the Vice-Chair's position, the Board shall elect a new Vice-Chair to serve for the remainder of the unexpired term.
3. The Vice-Chair of Finance. The Vice-Chair of Finance shall be a student -at-large voting member who shall be elected by the Board subsequent to the end of the Spring semester and shall serve a term of one year.
   1. The Vice-Chair of Finance shall revise the budget each semester.
   2. The Vice-Chair of Finance shall oversee the current fiscal year budget and assist in preparing the upcoming fiscal year budget.
   3. In the event of a vacancy in the Vice-Chair of Finance's position, the Board shall elect a new Vice-Chair of Finance to serve for the remainder of the unexpired term.
4. Committee Chairs. The Board shall have a Committee Chair for each of the eight (8) Committees of the Board.
   1. All Committee Chairs will be appointed in the Spring semester by the newly elected incoming CASE Chair and shall serve for one full year term of the next academic year.
   2. 2. In the event of a vacancy in a Committee Chair position, the Board Chair will appoint a new Committee Chair to be approved by the Board at the next earliest action meeting.

VII.

COMMITTEES

The Board shall have the following Committees which shall each have a sufficient number of members, as determined by the Board, needed to propose, plan, publicize and coordinate the committee's events and activities, including the Committee Chair:

1. Concerts Committee: Shall work in conjunction with A.S. Talent Buyer on concert events. They will suggest artists, which would be of interest to the SDSU student community. In addition to popular music booked by an outside promoter, the Board may organize public programming and showcase local, regional and national music. This Committee will also assume duties of the SDSU Showcase Series and the Thursday Noon Series.
2. Lectures Committee: Shall propose educational and entertaining lectures, as well as collaborate with other campus departments. This Committee will also assume duties of the CASE Residency Program.
3. Film Committee: Shall provide movie screenings and student film viewings. In addition they will promote programs such as Student Film Festivals and other film promotions.
4. Homecoming Committee: Shall coordinate the events of Homecoming. The Committee will organize and plan the traditional Homecoming events in collaboration with the Campus Homecoming Committee and seek possible new programming.
5. AzFest Committee: Shall plan and promote the events of this program. They will secure sponsorship and be responsible for all coordination of this campus celebration.
6. Publicity Committee: Shall organize weekly distribution of materials/promotions of upcoming CASE events.
7. Special Events Committee: Shall coordinate and/or collaborate with outside promoters to bring cultural, educational and entertaining events to the SDSU campus and community. Shall work in the Spring with the A.S. Executive Vice President on coordinating the end of the year awards banquet for Associated Students. The Special Event Chair will plan and organize, with the help of the CASE Vice Chair the end of the year banquet for CASE.
8. H. Open Mic Night Committee: Shall work and collaborate with the University and student community to showcase SDSU student talent.
9. I. Coffeehouse Committee: Shall coordinate weekly Coffeehouse events and develop regularly scheduled series by finding and researching new Coffeehouse entertainers involving SDSU students and local talent.

VIII.

MEETINGS

1. A quorum shall consist of fifty percent (50%) plus one of the filled appointed voting seats.
2. The Board shall meet on at least bi-weekly basis during the Fall and Spring semesters. Each committee shall also meet at least bi-weekly.
3. Any member, designee, or A.S. Representative, who misses two of any ten consecutive meetings or three total during the semester, without being excused, shall be dropped from the Board. This vacancy shall be filled by procedures established by this Charter. The Board Chair may excuse absences
4. The Board, by a two-thirds (2/3) vote, may recommend to the A.S. Council the removal of any voting, non-voting, or ex-officio Board member.
5. Announcement of meetings shall conform to Open Meeting Laws and policies and procedures of the Associated Students.

IX.

PROCEDURES

X.

CHARTER AMENDMENTS AND REVISIONS