How to Plan an Event

1. Determine the type of event
2. Start planning at least 3 months in advance
3. Determine objectives/goal
   How many people do you expect?
4. Set a budget
   How much can you spend?
5. Chose possible dates & locations for the event
   What is the room capacity?
6. Establish steps in the planning process
7. Set a date for each step to be completed by
   Create a timeline
   Confirm all dates/performers/sponsors
8. Indicate who will be responsible for each step
9. List of materials that will be needed for the event
   Decorations
   Signage
   Promotional material (brochures, invitations, etc.)
10. Develop ways to evaluate events success & analyze the results

Don't forget to document all of your work (ex. Work plan, contacts, price list..etc.) and save it in a folder so that future planners can reference it. If possible, video tape or take pictures of the event.

AS ACTIVITIES CHECKLIST

Student Activities & Campus Life

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