Section 1.2 - Business and Financial Manuals and Guides
Date: 9/25/06 — Approved: Finance Board
The A.S. accounting department prepares and updates documents which outline how the business of the A.S. is conducted and how records are kept. These documents provide information and instruction on:
- Standard business and financial policies and procedures of the A.S.
- Standard business and financial practices of the A.S.
- Basis for control over policies and procedures in business operations
- Features and specific details of the various accounting systems
BUSINESS AND FINANCIAL POLICIES AND PROCEDURES MANUAL
The Business and Financial Policies and Procedures manual contains basic business and financial policies uniformly applied to the A.S. The Controller approves A.S.-wide policies in the Business and Financial Policies and Procedures manual. Notification of updates to the manual is emailed to all directors, budget managers, and others who need the information.
SYSTEMS OPERATION MANUALS
The Accounting Department prepares manuals for the Accounting financial system. These manuals contain an explanation of the A.S. Accounting Software System (Sage MIP Fund Accounting), file layouts, transaction layouts, standard reports, processing features, coding requirements, and similar information. They are distributed to employees who use the Sage MIP Fund Accounting financial system.