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Section 11 - Gifts

Section 11.2 – A.S. Processing of Gifts

Date: 10/16/06 — Approved: Finance Board, editorial change 12/12/07

The San Diego State University Campanile Foundation (“Campanile Foundation”) exists for the purpose of assisting the campus including the Associated Students of San Diego State University (“AS”) by providing fund raising services and other assistance to attract private gift funds to support AS programs. Donors should be instructed to direct all gifts to the Campanile Foundation. These gifts may have been solicited through the Campanile Foundation, or sent to the AS by the donor, and in most cases, should be redirected to the Campanile Foundation for processing according to these guidelines.

This section applies only to charitable contributions or proceeds from fundraising activities, such as raffles, auction receipts, special events, etc.It does not cover sponsored activities, or other non-fundraising activities where no charitable tax deduction is generated by the transactions (i.e. – registration fees for conferences and seminars held by the AS Divisions or sales of goods and services in self-supporting operations).

DEPOSITING MONETARY GIFTS

All gifts, with all available documentation, should be forwarded to the Gift Administration & Reporting department of the Campanile Foundation for deposit.

PROCESSING MONETARY OR “GIFTS-IN KIND” GIFTS

Managed Accounts

1. The AS Division will complete the SDSU Gift Transmittal Form (see attached) and sends the form along with the gift and backup correspondence to the Gift Administrative & Reporting department of the Campanile Foundation for processing. A copy of all forms should be forwarded to the A.S. Accounting Department.
2. The Gift Administration & Reporting department will process the request and forward the gift funds to the AS during it’s next monthly fee submittal cycle.
3. The AS Accounting will confirm receipt of gift funds from the Campanile Foundation and post to the applicable AS Division.

Non-Managed Accounts

1. The AS. student organization will complete the SDSU Gift Transmittal Form (see attached) and sends the form along with the gift and backup correspondence to the A.S. Accounting Department for processing.
2. The AS Accounting department will then request a new account with the Campanile Foundation (if applicable) and forwards the submitted SDSU Gift Transmittal Form (see attached) along with the gift and backup correspondence to the Gift Administration & Reporting department for processing.
3. The Gift Administration & Reporting department will process the request and forward the gift funds to the AS Accounting A/R department during it’s next monthly fee submittal cycle.
4. The AS Accounting A/R department will confirm receipt of gift funds from the Campanile Foundation and post to the applicable AS Division.

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